4-TB2639-MMS - Attachment E - RFP Evaluation Scoresheet.pdf
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- Solicitation number
- TB2639-MMS
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is an RFP Evaluation Scoresheet for the Salt Lake City School District's Maintenance Management System (MMS) procurement, Solicitation #TB2639-MMS. The District seeks to procure, implement, integrate, and support a Maintenance Management System software solution for the Auxiliary Services Department, which employs approximately 300 staff members supporting 44 facilities serving about 18,500 students. The evaluation scoresheet establishes a comprehensive scoring framework for assessing vendor proposals, with detailed technical evaluation criteria and a price evaluation component. Specific response dates, due dates, site visits, and bidder's meetings are not detailed in this scoresheet document; however, the District notes that all questions must be submitted through the Bonfire system and that proposals can be submitted and modified at any time until the solicitation deadline.
The evaluation framework allocates a total of 1,000 possible points: 700 points (70%) for technical criteria and 300 points (30%) for price evaluation. The technical evaluation includes nine major criteria areas covering company experience, key personnel qualifications, references, product functionality (mobile device environment, desktop application/web portal, global features), training and support, implementation planning, and system requirements such as data migration, security, integration with current district systems, confidentiality agreements, and product testing availability. Vendors must achieve a minimum score of 525 points (75% of technical points) to remain eligible for award consideration. Price evaluation is conducted on a comparative basis, with the lowest-cost vendor receiving full price allocation points and other vendors receiving points calculated as a percentage based on the formula: (Lowest Total Cost / Proposed Total Cost) × 300. The scoresheet allows evaluators to use half-point increments (0.5, 1.5, 2.5, etc.) and provides a rating scale from 0 (Fail) to 10 (Excellent) for assessing proposal quality.
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DRAFT: This document is intended to be a draft and should not be returned to the Purchasing Department. Please return this document to the evaluation committee chairperson This document is not subject to GRAMA pursuant to Utah Administrative Code R33-7-702(2).
Score will be assigned as follows:
RFP
Section
Evaluation (Pass/Fail)
1 2.2 2 2.2 3 2.2 4 2.2
RFP
Section
Evaluator Score (0-10)
Criteria Weight
% of Tech Criteria
Points Possible Points Earned
1 2.3 1a 2.3 3 4.3% 30 0 1b 2.3 7 10.0% 70 0 2 2.3
2a 2.3 4 5.7% 40 0 2b 2.3 9 12.9% 90 0 2c 2.3 9 12.9% 90 0 2d 2.3 7.5 10.7% 75 0 2e 2.3 4.5 6.4% 45 0 2f 2.3 3.5 5.0% 35 0 2g 2.3 6.5 9.3% 65 0 2h 2.3 5 7.1% 50 0 2i 2.3 1 1.4% 10 0 3 2.3 6 8.6% 60 0 4 2.3 4 5.7% 40 0
100% 700 0
RFP
Section Min Percent
Min Points Required
Points Earned
Percent Earned
Evaluation
4.2 75% 525 0.0 0.0%
RFP
Section
Low Price Option
Offered Price
Percent of Total Points Possible
Points Earned
3.1 30% 300 0
Percent of Total
Points Possible
Points Earned
70% 700 0 30% 300 0
100% 1,000 0
Maintenance Management System for Salt Lake City School District
RFP EVALUATION SCORESHEET
Vendor Name:
Evaluator:
Date:
Solicitation # TB2639-MMS
0 = Fail, the proposal does not answer or address the requirement
1-4 = Unsatisfactory, the proposal has major gaps in addressing some or all of the requirements of the RFP or has serious deficiencies in support or detail for multiple requirements.
5-7 = Substandard, the proposal does not address all of the requirements or criteria in the RFP or does not provide sufficient support or detail to address all of them.
7.5 = Pass, the proposal addresses all requirements with sufficient support and detail for each requirement.
8 = Good, the proposal addresses all aspects of the requirements, with ample support and detail for each requirement.
9 = Great, the proposal addresses all aspects of the requirements, with abundant support and detail for each requirement.
Scoreable Technical Criteria
Company Experience and Qualification of Key Personnel
References
- Mobile Device Environment
- Other Value-Added Features or Services
- Company Qualifications and Executive Management
- Qualifications of Key Personnel Assigned to SLCSD
- Reporting
- Administrative Functions
- Training and Support
Implementation Plan
- Global Features and Functionality
- Desktop Application/Web Portal
Confidentiality Agreement
Product Testing Availability for On-Site Demonstration
10 = Excellent, the proposal addresses all aspects of the requirements, with exceptional support and detail for each requirement.
NOTE: the evaluation committee may also utilize half points (i.e. 1.5, 2.5, 3.5, etc) where it deems appropriate
Pricing will be evaluated based on the following:
- The vendor with the lowest price will receive the full allocation of price points.
- All other vendor proposals will receive a percentage of the allocated points based on the following formula:
- (Lowest Total Cost / Proposed Total Cost) x 300 = Vendors awarded price points.
Example: $1,000,000 / $1,150,000 = (87%) 87% x 300 Points = 261 Points Awarded
Total Evaluation Points Total Price Evaluation Points Total Technical Evaluation Points
Total Evaluation Points
Required Technical Point Threshold
Price
- Data Migration
- Data & System Security
Approach to Scope of Work and Requirements
Minimum Mandatory Requirements
Integration with Current District Systems
Score Sheet
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