4-Public Safety Headquarters Addendum 2.pdf

Sarrah McNeil Purchasing Agent Purchasing Office

Department of Finance 435 Hamilton Street, Room 234

Allentown, PA 18101 Office: (610) 437-7500

Purchasing@allentownpa.gov

An Equal Opportunity Employer ● www.allentownpa.gov ● Hearing Impaired – TTY 610.437.7551 ● Printed on Recycled Paper

APRIL 22, 2026

ADDENDUM NO. 2

BID PUBLIC SAFETY HEADQUARTERS

BID OPENING: MAY 20, 2026, 9:00 AM

NOTIFICATION: THE PROVISIONS OF THIS ADDENDUM SHALL TAKE PRECEDENCE OVER

ALL OTHER CONTRACT DOCUMENTS WHENEVER THEY CONFLICT.

Please see attached the sign in sheets along with the Agenda from the Non-Mandatory Pre-Bid Meetings held on April 20, 2026, and April 21, 2026.

Please note this addendum being issued updates the cover page for all packages to reflect an additional Non-Mandatory Pre-Bid Meeting. Please see below:

NON-MANDATORY PRE-BID MEETINGS

LOCATION: 435 HAMILTON STREET, ALLENTOWN, PA 18101

APRIL 20, 2026, 9:00 AM

APRIL 21, 2026, 9:00 AM

APRIL 29, 2026, 1:00 PM

Sincerely, Sarrah McNeil mailto:Purchasing@allentownpa.gov http://www.allentownpa.gov/

ADDENDUM NO. 2

PUBLIC SAFETY HEADQUARTERS

An Equal Opportunity Employer ● www.allentownpa.gov ● Hearing Impaired – TTY 610.437.7551 ● Printed on Recycled Paper

In acknowledgement of your receipt and review of this addendum, please complete the form below and include it in the BID response prior to the public opening, as set forth above.

April 22, 2026

To: Vendors

From: Sarrah McNeil

SUBJECT: ADDENDUM NO. 2

NOTE: THIS ADDENDUM SHOULD BE SIGNED AS ACKNOWLEDGMENT OF ITS RECEIPT

AND RETURNED WITH YOUR BID.

PLEASE COMPLETE FORM AND INCLUDE WITH PROPOSAL PAGES.

Company Name: ____________________________________________________________________

Signature: _________________________________________________________________________

Date: ______________________________________________________________________________

The following should be recognized as ADDENDUM NO. 2 to the aforementioned bid.

http://www.allentownpa.gov/

CITY OF ALLENTOWN

PRE-BID CONFERENCE MEETING AGENDA

DATE/TIME: 9AM April 20, 2026 & 9AM Apri 21, 2026

LOCATION: Allentown City Hall

435 Hamilton Street

Allentown PA 18101

PROJECT: Public Safety Headquarters

INTRODUCTION

Owner – City of Allentown

Allentown Police Department

Chief Charles Roca & Assistant Chief James Gress

Purchasing Department

Sarrah McNeil & Danielle Ammary

Finance Department

Bina Patel

Construction Manager – Alvin H. Butz, Inc.

Wendy Silfies – Sr. Project Manager

Brad Vavra – Project Manager

Dave Laitila - Superintendent

Christ-Anigael – Project Engineer

Ty Reed – Safety Director

Designers

Alloy5 Architects

Jeff Gendell

Reuther+Bowen

Laura Eberly

CHA

Kevin Burns

Nolan Zambelli

Dean Batten

ATTENDANCE SIGN-IN IS REQUIRED – PLEASE SURE YOU HAVE SIGNED THE

ATTENDANCE SHEET AND PROVIDED THE REQUESTED INFORMATION

ALVIN H. BUTZ, INC.

840 HAMILTON STREET, SUITE 600

P.O. BOX 509

ALLENTOWN, PENNSYLVANIA 18105—0509

P 610-395-6871

F 610-395-3363 www.butz.com

ALVIN H. BUTZ, INC.

CONSTRUCTION MANAGER

PROJECT OVERVIEW

This project involves renovating the existing police station on Hamilton St. adjacent to City Hall.

The project includes a four-story addition for expanded capacity. Key upgrades include modernizing HVAC and electrical systems to improve efficiency, comfort, safety, and security.

The renovation aims to enhance functionality, support law enforcement operations, and meet the department’s growing needs for expansion. The addition incorporates new pedestrian bridge connected to the adjacent parking garage on College St., owned by the Allentown Parking

Authority.

BID PACKAGES

2026-02 Allentown Police Headquarters Sitework, Excavation & Site Demolition 2026-03 Allentown Police Headquarters Abatement & Selective Demolition 2026-04 Allentown Police Headquarters Cast In Place Concrete 2026-05 Allentown Police Headquarters Masonry 2026-06 Allentown Police Headquarters Structural Steel 2026-07 Allentown Police Headquarters Carpentry & General Trades 2026-08 Allentown Police Headquarters Waterproofing & Roofing 2026-09 Allentown Police Headquarters Aluminum, Glass & Glazing 2026-10 Allentown Police Headquarters Doors, Frames & Hardware (Furnish Only) 2026-11 Allentown Police Headquarters Overhead Doors 2026-12 Allentown Police Headquarters Tile 2026-13 Allentown Police Headquarters Flooring 2026-14 Allentown Police Headquarters Painting 2026-15 Allentown Police Headquarters Elevators 2026-16 Allentown Police Headquarters Building Specialties (Furnish Only) 2026-17 Allentown Police Headquarters Equipment Specialties (Furnish Only) 2026-18 Allentown Police Headquarters Miscellaneous Metals 2026-19 Allentown Police Headquarters Casework (Furnish Only) 2026-20 Allentown Police Headquarters Laboratory Casework 2026-21 Allentown Police Headquarters Fire Protection 2026-22 Allentown Police Headquarters Plumbing 2026-23 Allentown Police Headquarters HVAC 2026-24 Allentown Police Headquarters Testing & Balancing (TAB) 2026-25 Allentown Police Headquarters Furniture 2026-26 Allentown Police Headquarters Electrical 2026-27 Allentown Police Headquarters Telecommunications, Safety & Security 2026-28 Allentown Police Headquarters Audio & Visual 2026-29 Allentown Police Headquarters Final Cleaning 2026-30 Allentown Police Headquarters Special Inspections

BIDDING PROCEDURES:

Obtaining Bidding Documents: The Bid Form, Front End Specifications, Plans, Surveys and other Contract Documents will be provided via link upon signature and submission of the non-disclosure agreement, available through PennBid, to Purchasing@alletownpa.gov. This link must be obtained through the PennBid/NDA to COA process.

Bid Due Date/Submission: Bids shall be submitted via PennBid by 9AM May 20, 2026 and will be electronically opened during a public opening located at 435 Hamilton Street, Allentown

PA 18101.

Documents Required to be Submitted with Bids:

COA

Signature Page A

Bid Response Form Page B

Contractors Qualification Statement Page C

Work Experience Page D

Equipment Page E

Resident Preference Form Page F

IBE Preference Form Page G

MBE/WBE Subcontractors and Supplier Solicitation and Commitment

Form Page M1

Political Disclosure Form Page H

Public Works Employment Verification Form Page I

Most Recent W-9 Form

00 11 54 Agreement of Surety

00 11 54 Letter of Insurer

00 45 19 Non-Collusion Affidavit

Bonds:

Bid Bond - All bidders shall provide a bid bond in the amount of 10% of the bid value

Performance and Materialman’s & Labor Bonds - The awarded contractors will be required to furnish both a Performance Bond and a Labor and Material Payment Bond for

100% of the contract value each, issued by a surety company satisfactory to the Owner and Construction Manager. The costs of the bond shall be included in the base bid.

A break out line item has been included on the bid form for the cost of the bond.

Bid Forms: Proposals must be submitted on the bid form included in the project manual. No other form of proposal will be accepted. Any alterations, additions, or deletions to the bid form may result in immediate rejection of the proposal.

Exceptions are not permitted and will result in no bid. All clarifications are to happen through the bid process RFI format. Qualification/clarification to bids is not acceptable. Fully executed and sealed COA signature forms, along with the bid forms must be submitted.

Post Bid Scope Review: Post bid scope review meetings will be held in the days immediately following the bid opening. Please plan to be available for attendance should your bid require a bid review meeting.

Sales Tax: City of Allentown

Form of Agreement: The AIA A132, a draft of which is included in the project manual, shall be used for these packages. By submitting a bid, bidders agree to execute said Contract without modification.

Specified Alternates: Alternates are specified on each bid form.

ALTERNATE #1 – Any work associated with Alternate 1: Remove existing finish and provide & install slate panels on the existing retaining wall along Hamilton Street as indicated on the drawings.

ALTERNATE #2 – Any work associated with Alternate 2: Remove existing built-up roof system on the existing Allentown Public Safety Headquarters building and replace it with the basically specified Thermoset Single-Ply EPDM roof system as indicated on the drawings.

ALTERNATE #3 –

Any work associated with Alternate 3: Remove existing glazing and provide UL rated ballistics glazing on the east elevation of the existing building as indicated on the drawings.

Voluntary Alternates: Voluntary Alternates can be specified on the bid form for discussion during Descope Meetings.

Unit Rates: Bid Forms include a section for unit rates. This form must be completed and accompany the bid submission, if additional unit pricing lists are requested, the list can be attached within PennBid.

Questions During Bidding: All questions shall be submitted via PennBid. Questions and answers will be part of a future addendum. The final date for Pre-Bid RFI submission will be

May 7, 2026.

Addenda: Bidders must ensure that they acknowledge all Addenda in the spaces provided on the bid forms or risk being declared non-responsive.

DIVISION 00 & 01 REQUIREMENTS:

All Subcontractors are encouraged to read all sections of the Project Manual in great detail.

Section 00 50 00 Project Labor Agreement: Bidders shall be aware that signature and adherence to the project labor agreement, a draft of which is included in the project manual, shall be required.

Section 00 73 46 Wage Rate Determination: PA Prevailing wages shall be applied to this project. The wage determination is included in the project manual and all bids must comply with this requirement. Should a bid be awarded, certified payroll submission shall be required for all on-site labor.

Section 01 11 00 – Summary of Work: Bidders are advised to thoroughly review Section 01

11 00 – Summary of Work. Care should be taken to note both the items that apply to all bid packages as well as those that apply to individual specific bid packages.

SITE UTILIZATION PLANNING & SCHEDULE

Project Schedule: The preliminary project schedule is included in the bid documents. The project will take place in 3 separate phases. The first phase will include the demolition of the existing pedestrian bridge, sitework associated with the new four-story addition, completion of the new four-story addition, completion of the new pedestrian bridge from the new building to the APA Parking Garage, as well as the replacement of the existing elevator located in the existing police building which is currently out of order. The second phase of the project will take place as soon as the APD have occupied the new addition, and will consist of the abatement and renovations of the entire 3rd and 1st levels of the existing police building. The final phase, phase 3 shall complete the abatement and renovation of the existing police building once the remaining APD departments have moved into the newly renovated Phase 2 spaces. Therefore, multiple mobilizations and potential for material storage exist. Please review and be prepared to discuss during the post-bid review process.

Final project CPM schedule will be developed after award of the contracts based on each contractor’s schedule input.

Site Logistics: Site access will change several times during the process of the project. During

Phase 1, the parking and North Bound lanes of Hamilton Street will be closed for construction.

These lanes will be required for the placement of the crane for steel erection, as well as for delivery of materials. Due to the lane closures, north bound traffic will be reduced to APA parking deck turns only at 4th and Linden Street. One lane of College Street will also be fenced for use by construction activities during Phase 1. The demolition of the existing pedestrian bridge cannot interrupt the entrance of vehicles to the APA parking deck for an extended period of time, so off-hour work or holiday weekend hours will likely be required for this work. The closure of the Hamilton Street lanes will end with the completion of Phase 1, however the lane of

College Street will remain closed for construction purposes.

Phase 2 will require a shared entrance, for both construction personnel and police personnel, for the existing building, as the holding cells and CID departments will remain operational during this phase.

Critical Activities:

o Demolition of Existing Pedestrian Bridge o Relocation of Existing Emergency Generator o Support of Existing City Hall Plaza/Parking Structure during new building foundation work and tie-in o Existing Building Openings & Temporary Protections o Structural Steel Tie-Ins to Existing Building – Façade & Roof o New Pedestrian Bridge Installation & Tie-In to APA Parking Deck o Containment and Abatement in Existing Building o Steel, Decking & Concrete Infill in Existing Building o Installation of New Detention/Holding Cells – Specialty Construction Methods

Required

SECURITY & SAFETY

Security measures for the site are critical for this project. Temporary partitions between the operating police building and the new construction areas shall be constructed and maintained securely. construction personnel will be prohibited from entering the operating police building spaces without proper certification or police escort.

Background Checks & CJIS Certification: Contractor personnel who shall work within the existing police building during any phase of the construction will be required to undergo a criminal background check process, including fingerprinting. Completion of the CJIS certification will also be necessary for those personnel working inside the operating police spaces. APD will provide additional information for these processes upon contract award.

Site Specific Safety Manual is included in the bid documents.

REQUIRED AT ALL TIMES: High Vis clothing (shirts or vests)

Hard Hats

Safety Glasses

Work Boots (Steel Toe or Composite)

On-Site Safety Orientation Training and Testing is mandatory for all persons entering the project site. Personnel shall receive a QR code to the training video and the required test, to be completed prior to coming to the project site.

Contractors must follow all OSHA, City of Allentown and Alvin H. Butz, Inc. regulations.

EXISTING BUILDING WALKTHROUGH PROCEDURES

A walkthrough of the existing police building will be held at the end of the pre-bid meeting.

Any bidders wishing to take part in the walkthrough must remain with a police escort throughout their time inside the police building. Access to the existing holding area will not be permitted.