4-Exhibit B Scope of Services.pdf

EXHIBIT B

ON-CALL SMALL LANDSCAPING SERVICES

RFP 2026-03

SCOPE OF SERVICES

This Scope of Services includes routine landscape and grounds maintenance work requested by the Town of Hilton Head Island as outlined below. Services will be completed only when requested and authorized by the Town.

GENERAL MAINTENANCE:

• Lawn mowing, trimming, and edging of turf areas

• Blowing or sweeping of walkways, driveways, patios, and hardscape areas

• Removal of litter, debris, fallen branches, and plant material

• General site cleanup after maintenance activities

TURF CARE:

• Mowing to recommended seasonal heights

• String trimming around obstacles, fences, and landscape features

• Grass edging along sidewalks, curbs, and planter beds

• Spot weed control in turf (mechanical or chemical as authorized)

• Aeration, dethatching, and topdressing upon Town request

• Fertilization and soil amendments as requested

PLANT AND SHRUB MAINTENANCE:

• Pruning of shrubs, groundcovers, and ornamental plants for shape, health, and safety

• Selective trimming to maintain visibility of signs, pathways, and lighting

• Removal of dead, diseased, or damaged plant material

• Replacement-planting upon Client approval

• Seasonal planting or color rotation when requested

TREE CARE:

• Pruning of small ornamental trees

• Removal of dead branches within reach of ground crew

• Reporting of hazardous tree conditions to the Town

WEED CONTROL:

• Mechanical or chemical weed removal in planter beds, gravel areas, and fence lines

• Pre-emergent or post-emergent herbicide application upon Client authorization

• Removal of invasive species as requested

Note: The Contractor is required to maintain properties in an environmentally sensitive manner.

This shall be accomplished by implementing the Town’s Integrated Pest Management (IPM) policy, (Exhibit E) incorporating cultural, mechanical, biological, and chemical maintenance techniques. Application of pesticides shall be done in accordance with all applicable laws, according to the label, and under the direct supervision of a South Carolina Certified Pesticide Applicator. The Contractor shall be responsible for complying with all Federal and State laws, regulations, ordinances, and rules associated with herbicide use including but not limited to packaging, labeling, transporting, application, licensing, and supervision. The Contractor shall be responsible for obtaining all necessary permits and licenses associated with herbicide use. The Contractor shall assume full liability for all damages to SCDOT property and private property and shall be responsible for the prompt and proper cleanup of spills that occur.

IRRIGATION SYSTEM SUPPORT:

• Basic inspections for leaks, overspray, or malfunctioning heads

• Minor adjustments to spray patterns and timing

• Reporting of major repairs or component failures

• Replacement of small parts (nozzles, risers, drip emitters) with Town approval

• Full irrigation repairs or system upgrades upon request

SEASONAL & SPECIALTY SERVICES:

• Leaf removal and seasonal debris cleanup

• Mulching of beds and tree wells

• Soil conditioning, fertilization, and pH treatments

• Storm damage assessment and cleanup

• Snow/ice removal

• Power washing of hardscape areas

EMERGENCY ON-CALL SERVICES:

• Storm debris clearing

• Removal of fallen branches creating hazards

• Site stabilization to prevent property damage NOTE: Emergency response time and rates apply for all on-call emergency work