PREPROPOSAL_Q&A_7_9_2019.pdf

U.S. General Services Administration

QUESTION AND ANSWERS 2

SOLICITATION 47PF0019R0080

1. Section C.8.1 includes the following language:

The onsite minimum requirements of the journeyman mechanics are as follows (Monday through Friday, except for Federal Holidays), unless a change is pre-approved by the

CO/COR.

Section H.15.2.3 Delegated On-site Authority includes the following language:

The Delegated On-site Authority shall possess at least two years of recent (within the past 7 years) journeyman level experience in the operation and maintenance of equipment of the approximate size, complexity, and other characteristics of the equipment to be operated and maintained under this contract.

Michigan does not have a certified journeyman level, therefore what specific qualifications are required to be considered a journeyman mechanic and how is journeyman level experience defined?

a. Michigan has journeyman cards for electricians, plumbers and sheet metal mechanics. There is no “journeyman” HVAC mechanic in Michigan. The Michigan equivalent of a journeyman HVAC mechanic is any person that holds a Michigan mechanical license.

2. Does the repair threshold for non-reimbursable repairs apply to the Agency owned equipment?

a. Question is ambiguous. If clarified, an answer may be posted at a later date.

3. Will this be a 5 or 10 year contract?

a. The contract term will be based on what is in the best interest of the Government.

Offeror’s are required to submit separate pricing for both a 5 year contract term and a 10 year contract term.

4. Section C.4 - Will the existing (initial) deficiency list of the current contract be provided to the incoming O&M contractor to add their own findings or will a new list be created at the start of the new contract?

a. No.

5. Section C.8.5.2 - The paragraph at the end of this section speaks to doing an audit of a

CMMS and compare it against the NCMMS yet CMMS has been reserved. Is this paragraph necessary?

a. This question cannot be answered at this time; an answer may be posted at a later date.

6. Section C.9 - Will GSA provide a current copy of the BOP to the incoming O&M electronically for updating?

a. Yes, we can provide this to the awarded contractor. However, the contractor is responsible for creating/updating as necessary.

7. Section C.10 - Is the Equipment Inventory complete and up to date?

a. No, inventory is continually being updated as necessary. At this point neither

Grand Rapids or Lansing locations have the updated Fire Alarm Systems uploaded. (Waiting for list from respective contractors) contractor is required continually as necessary per the contract to update the equipment inventory.

8. Section C.10 - When was the last Equipment Inventory update completed?

a. See above answer to question 7.

9. Section C.10.e requires a lot of information on the equipment in the building. Is this information already in a NCMMS to be transferred to the incoming O&M or will the new O&M be required to input this information. If the information is incomplete to the specs required here, how long will the new O&M have to update the system?

a. Not all of the equipment has all of the information associated within NCMMS.

Contractor is responsible to continually update as necessary.

10. Section C.17 - How many hours per month is the O&M expected to provide the government for free during normal business hours as the time provided for this service does affect the ability of personal to perform their duties.

a. The Contractor shall provide reasonable and competent assistance during normal working hours to GSA.

b. When requested outside of the Normal Working Hours to perform these services, the Contractor will be compensated for the actual time required to escort the GSA personnel or Contractor at the Additional Services hourly rate specified in Section B of this Contract.

11. Section C.19 - Is this information currently posted and just needs to be updated with the incoming O&M information or will these documents need to be made from scratch?

a. Contractor is responsible for developing for these types of requirements however GSA does have templates as guides.

12. Section C.21.5 - Are any of the buildings not equipped with thermostatically controlled mixing valves? If so, which buildings?

a. Question is ambiguous. If clarified, an answer may be posted at a later date.

13. Section C.22.1 - What are the current control systems in each building. Is each system up to date with the most current software? When was each control system installed at each building?

a. Primarily Johnson Controls FX front end device (JACE). Kalamazoo building has one stand-alone Honeywell JACE for one of the air handlers. All systems are currently working and serviceable.

14. Are each of the control systems behind the GSA firewall?

a. Yes.

15. Section C.28.1 - Please provide manufacturer and PM information for the advanced meters.

a. Schneider Electric. Contract states PM per manufacturer recommendations.

16. Section C.28.1, When was the last time the AMS were calibrated?

a. This question cannot be answered at this time; an answer may be posted at a later date.

17. Section C.28.1 - How often does the manufacturer recommend recalibrating and re-commissioning the AMS devices?

a. This determination is the responsibility of the contractor based on their knowledge of the devices.

18. Section C.35.4 - Please list each BAS system and the version currently in use at each building.

a. See answer to Question 13.

19. Section C.35.5 - Are any of the three buildings involved with this solicitation considered

Smart Buildings?

a. None of our buildings under this contract are smart buildings.

20. Section C.39.9 - Will the O&M be paid to come in on off duty hours for this service?

a. If performed during normal working hours they will not be compensated.

b. If performed before or after normal working hours they will be compensated, an order will be issued prior to this type of work being requested.

21. Section C.39.10 - Do the facilities of this solicitation contain any works of art?

a. There is one outdoor sculpture in Grand Rapids, and is not part of this contract.

22. Section C.40.10 - Warranties, Are there any warranties currently in force for any of the equipment covered by this solicitation? What equipment is covered in each building?

a. Yes, there are many but we cannot provide these in a timely manner.

23. Section C.41.4 - Are there any AQMD operating permits required for this contract?

a. Not at this time.

24. Section C.41.10 - Electrical Safety, Has there been an Arc Flash analysis performed onsite and do all labels reflect this? If not, will the incoming O&M be required to have this analysis performed to come into compliance with C.41.10 and NFPA 70, 70E?

a. This question cannot be answered at this time; an answer may be posted at a later date.

25. Section C.41.12 - Are there any permanently installed powered platforms at this location? If yes please provide PM schedule and copies of the last time they were certified.

a. Yes, there is one dock leveler in Grand Rapids. Per contract, the contractor is responsible for PM schedule per the manufacturer recommendations or GSA PM Guide.

26. Section C.41.15 - Asbestos Management, Are there any current employees certified to work with ACM?

a. Yes, all current contract staff have taken the asbestos awareness training. The contractor is responsible for Asbestos certification for their staff if they so choose to do this. Contract requires that the contractor follow the OSHA/EPA and other Federal, State and Local requirements when dealing with asbestos and other hazardous materials.

27. Are there current surveys and inventories of hazardous materials such as asbestos and lead paint within the building?

a. Yes.

28. Section C.41.16.1- SDS, is there a current up to date binder containing all SDS for the site that will be handed over to the incoming O&M?

a. Yes.

29. Section C.41.19 - Roof Anchorage Points. Please identify what is meant by “qualified personnel”. What are the qualifications required?

a. As of now, contract has been awarded to install anchorage at the Grand Rapids location. There is not an installation schedule at this time.

b. Once installed, the contractor shall be required to follow anchor manufacturer’s requirements and additional requirements contained in the installation certification.

30. Section C.41.19 - Is a professional engineer required to perform this inspection?

a. See answer Question 29

31. Section C.41.19 - Can GSA provide a copy of the last ten year roof anchorage point inspection reports to the incoming O&M contractor?

a. No, because exist at this time. See Question 29 above.

32. Section C.41.19 - Can GSA provide the manufacturer's names and requirements for the inspection of the roof anchorage points?

a. No, because exist at this time. See Question 29 above

33. Section C.41.19 - When were the roof anchorage points installed at the buildings?

a. No, because exist at this time. See Question 29 above

34. Section C.42.4 - Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA 101?

a. Yes.

35. Section C.42.5/7 - Can GSA provide a list of the quantity and location of the fire/ smoke, smoke dampers installed at these sites?

a. See solicitation exhibits for quantities and locations.

36. Section C.42.11 - Are outside load banks needed to perform testing at any of the three sites?

a. Yes.

37. Section H.15.3.15 - Does the current staff meet these qualification requirements?

a. It is the Contractor’s responsibility to find out from the incumbent contractor if the current staff meet the qualification requirements.

38. Will GSA have the initial OSHA inspection done on the new roof anchors in Grand Rapids? Will they be under warranty?

a. When Installed GSA will perform a final acceptance of anchors, after that all warranties and PM responsibility will be that of the contractor.

39. Please confirm that NETA Certification is required by the subcontractor providing switchgear and IR services.

a. Yes, NETA Certification is required per Section H.15.3.9.

40. Please confirm that there are no generators in Kalamazoo and Lansing.

a. There are no generators at Location 2 and Location 3.

i. There are battery UPS systems at these two locations.

41. The answers previously posted state that there is one parking spot at each location for the O&M contractor. Is there a provision for the second employee at Grand Rapids?

a. There is not.

42. In section B, CLINS 9, 10, 11, 12, 13 and 14 refer to Environmental Services and CLIN

16 refers to Standard Co-efficient for Construction Services. Are Environmental Services and Constructions Services being provided under the current contract or are these new additions to the new contract?

a. The Above Standard Service line items for Environmental Services and the Standard Coefficient for Construction Services are not included in the current contract, these are new additions to the contract.

43. Please confirm that there is a Load Bank installed with the generator.

a. See question #36.

44. Please confirm if there are any GSA owned man lifts on site and accessible for use by the contractor.

a. Please see contract specification section H.16.

45. Are there Advanced Meters currently operating in the building, and if so how many?

a. Yes, the number cannot be provided at this time.

46. Please provide the name of the Vendor providing service and maintenance for Gates, Sally Port and Arms.

a. The current O&M contractor provides this service.