PREPROPOSAL_Q&A_6_19_2019.pdf

U.S. General Services Administration

PREPROPOSAL CONFERENCE QUESTION AND ANSWERS

SOLICITATION 47PF0019R0080

Wednesday, June 5th, 2019 at 1:00 PM Eastern Time Thursday, June 6th, 2019 at 10:00 AM Eastern Time

G.R. Ford Federal Building and Courthouse 110 Michigan Street, Grand Rapids, MI, 49503

1. Points 12 and 13 on the Preproposal Conference Agenda have inconsistent language.

Point 12 states that the initial deficiency list (IDL) must be submitted not later than 30 days prior to contract performance. Point 13 states that the initial deficiency list (IDL) must be submitted within 30 days of the start date of the contract. Which point should contractors reference?

a. This is a typo found in the agenda. The language referenced above from Point 12 is not included in the Solicitation. Point 13 language is the correct language.

The Contractor shall submit an initial deficiency list report to the CO or designee within 30 days of the start date of the contract.

2. Is the transition period 30 days for a new contractor?

a. Yes. As stated in Section C.5.3

The Contractor shall provide within 30 days of transition startup services prior to the Contract start date to assist transitioning between Contractors.

3. With regards to the Initial Deficiency List (IDL), what is GSA’s position for equipment that cannot be inspected during the initial period?

a. There is an active inspection program at all three locations. Any deficiencies on major equipment would generally be noted. The only system that would not be able to be operated/inspected would be the chillers and associated equipment at location 1 during heating season as the tower would be drained.

b. Would it be possible to extend the initial inspection period?

c. GSA will review this as a possibility. At this time it is NOT extended.

d. Is the NCMMS system operational at all three (3) sites?

e. Yes.

4. Has the NCMMS system been sanitized?

a. Yes.

5. Is there an administrative contractor or employee on site to perform NCMMS functions?

a. No, it is the O&M contractor’s responsibility to perform NCMMS functions as stated in the solicitation.

6. Section H.15 does not match Section C.8 for the onsite minimum requirements, why is this the case?

a. GSA does not see a mismatch between these sections. Section H.15 supplements the information in Section C.8. For example, the qualifications listed for fire alarm system technicians in Section H.15.3.1 are applicable to that type of service only and is often performed by a subcontractor.

7. Do technicians need to have specific certifications to operate, adjust and maintain the Building Automated System (BAS)?

a. Yes, refer to section:

H.15.3.8 Qualifications of Building Automation System (BAS) Technicians

8. Is the O&M contractor responsible for repairs over $10,000.00?

a. Please refer to Section C.40 Repairs for details.

b. A repair over $10,000.00 would be considered crossing the non-reimbursable threshold of $2,000.00 and as such would be considered a reimbursable repair.

c. If the repair is a result of the O&M contractor negligence, the O&M contractor is responsible for the entire repair.

9. Does shared liability apply to repairs over $10,000.00?

a. Yes.

10. Are a Bid Guarantee and Payment Bond required?

a. Yes.

b. Bid Guarantee shall be 20 percent of the bid price. FAR 52.228 (Section I)

c. Performance bond shall be equal to 20 percent of the contract price for the initial term of the contract. FAR 52.228-16 (Section I)

11. Is parking available on-site?

a. One parking spot is reserved at each location for the O&M contractor.

12. What Government Furnished Equipment is available for the O&M contractor to use?

a. A lift at the Location 2.

b. Two lifts at Location 1.

i. Genie Lift w. Straddle Kit - Used often for lighting fixture work.

ii. Red Man Lift.

13. Does the Government provide tools for the O&M contractor to use?

a. The contractor is responsible for their own tools and equipment. Only equipment listed on the solicitation is made available to the contractor.

14. Will a vendors handling and shipping costs be included in the material costs when applying the coefficient? (Section H.18.4)

a. No, the markup rate shall be priced at the estimated actual cost excluding shipping and handling costs.

b. Example:

Material - $200.00 Shipping and Handling - $100.00 Markup (10%) - 10% x $200.00 (Material) = $20.00

TOTAL - $200.00 + $100.00 + $20.00 = $320.00

17. Section C.4 Existing Deficiency Inspection/Initial Deficiency List – The Governments comment “The Contractor also may not identify entire systems or features.

What if the entire system is deficient? i.e. untreated piping systems that are internally corroding leading to isolated leaks.

a. An entire system cannot be identified as deficient. In the example above, the specific leaking pipes would be identified as deficient.

18. Section C.4 Existing Deficiency Inspection/Initial Deficiency List – The Contractor must submit an initial deficiency list report not later than 30 days prior to contract performance.

With a 30 days phase-in, how is it possible for the incoming contractor to have a completed IDL on first day of phase-in. Does this imply the incoming coming contractor will conduct their inspection while the incumbent is completing their contract.

a. See Response to Question 1.

19. Section C.5.3 Transition Phase (e) Preventive Maintenance

Will the Government’s transition to NCMMS be completed in time for the incoming contractors start; this includes a schedule considering Parent-Children relationships.

Will the Government provide training, on the NCMMS, to the incoming contractor.

a. The current contract has transitioned to NCMMS.

b. Yes, the Government can provide training on NCMMS.

20. Section H.1 Security Clearance Process Since timeliness of the security clearance is up most important for an immediate start, will the Government permit contractors permission to commence clearance requirements at time of award; assume 60 days prior to start date.

a. Yes.

21. Quality Control Plan (QCP) – The Contracting Officer (CO) must accept a completed

Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation. Without on-site experience, how is it possible the contractor submit a building (site) specific QCP prior to award? The contractor will only be able to provide a “Best Guess” having no experience.

a. The contractor is expected to submit a QCP based on information provided in the solicitation and site visit.

22. NOTICE TO PROCEED (NTP) - Notice to Proceed (NTP) will NOT be issued until the Contracting Officer’s Representative, COR, has officially notified the CO that approved clearances for proposed employees have been received and approved.

Will the contractor be able to submit potential intended employees security requests into e-Qips prior to bid submission, in hopes the Government can provide clearance at start date?

a. No,

23. Have all current employees received their security clearances?

a. Yes.

Current employees will have to obtain new clearances for a new contract, however, previously approved employees often receive clearances faster than new employees.

24. C.1.3 Excluded from this scope:

Are upgrades to software for BAS; Fire Alarms; Lighting Controls; Advanced Metering etc. excluded from the scope of work.

a. No.

See Sections: C.1.1.(d), C.2.61

25. C.2.2 Acts of God Does this include Damage By Others that is considered beyond the contractor’s ability to prevent?

a. No.

b. Damage by others that is considered beyond the contractor’s ability does not fall under this definition.

26. What is the current contract number?

a. GS05P14SVD0034

27. Who are the current subcontractors for the fire alarms, water treatment, garage door, BAS, Generator Service, and Sprinklers?

a. It is the contractor’s responsibility to choose a qualified subcontractor for the various systems that are covered under the contract. The list below is our understanding of the current subcontractors performing services for the listed systems and is not an endorsement or recommendation by the Government.

b. Fire Alarms - Vangard

c. Water Treatment - Broadmoor Products

d. Garage Door - Overhead Door

e. BAS - Vertex

f. Generator Service - Wolverine Power

g. Sprinklers - (Fire) Total Fire Protection

28. How many journeymen, apprentices, and supervisors are there per location?

a. Location 1 - 2 Workers with no credentials

Location 2 - Master Electrician Location 3 - Michigan Mechanical Contractors License

29. Is there an opportunity to hire the existing manpower from the current contractor once it is awarded?

a. FAR 52.222-17 - Nondisplacement of Qualified Workers is incorporated by reference into the solicitation.

b. GSA cannot comment on the availability of the current contractor employees until after award.

30. What are the responsibility expectations of the supervisor per site? i.e. hours of tours and inspections.

a. It is the contractor’s responsibility to understand the requirements of the solicitation and assign appropriate hours of tours and inspections for the supervisor(s) to meet the requirements.