39702_Nov_6_26_solicitation_doc.pdf

This Request for Quotation (RFQ) is issued by the Town of Old Saybrook, Connecticut for Construction Management at Risk services for the Katharine Hepburn Cultural Arts Center Expansion. The solicitation seeks qualifications and cost proposals for the expansion and renovation of the existing facility located in Old Saybrook. The primary project scope includes a two-story, 7,290 square foot addition to the north side of the building containing offices, classrooms, restrooms, a two-stop freight elevator, a new Green Room, and a new public entry, along with 1,396 square feet of first-floor interior renovations including an open office space, expanded coffee station, and expanded museum area. The facility must remain fully operational throughout the construction period, with staff and patron safety designated as the highest priority. The solicitation opened October 30, 2026 at 6:30 p.m. EDT and closes November 16, 2026 at 3:00 p.m. EST. Vendor questions are accepted through November 10, 2026 at 3:00 p.m. EST. The project anticipates approximately twelve months of construction with long-lead material releases beginning November 27, 2026, structural steel erection from March 26 through June 3, 2027, and building envelope work from June 4 through August 5, 2027, with overall completion targeted for mid-December 2027.

Pricing shall follow Exhibit E and the Cost Allocation Matrix (Exhibit F), with hourly rates held without adjustment or escalation for the full project duration. Bidders must provide detailed submissions including project scheduling confirmation, staffing details with resumes and time commitments, up to five representative projects of similar characteristics, documented experience with historic structures and occupied facilities, an operational continuity plan, a written safety program with OSHA records, a quality control plan, surety bonding confirmation, and three years of audited or reviewed financial statements. Bidders must disclose any litigation, claims, or debarment from the past five years and confirm key personnel availability. Selection criteria are quality-based with price as a factor, and the Owner reserves the right to request formal presentations from selected bidders. The contract will be executed based on modified AIA Document A133-2019 terms without alterations or exceptions, and proposals remain open for 90 days after submission. All vendors are eligible to respond to this solicitation.