39702_Nov_4_26_solicitation_doc.pdf
PDF 16 KB Posted
- Attached to
- Katharine Hepburn Cultural Arts Center Expansion
- Solicitation number
- 39702
- Issued by
- Middlesex County, Connecticut
About this file
This is a Request for Quotation (RFQ) solicitation document issued by the Town of Old Saybrook, Connecticut for Construction Management at Risk services related to the Katharine Hepburn Cultural Arts Center Expansion project. The scope of work encompasses a two-story, 7,290 square foot addition to the north side of the facility, which will include offices, classrooms, restrooms, a two-stop freight elevator, a new Green Room, and a new public entry. The project also includes 1,396 square feet of interior renovations on the first floor for an open office layout, expanded coffee station, and expanded museum space. The solicitation opened October 30, 2026 at 6:30 p.m. EDT, with vendor questions accepted from November 2, 2026 at 8:00 a.m. EST through November 10, 2026 at 3:00 p.m. EST. Proposals are due November 16, 2026 at 3:00 p.m. EST. A critical requirement is that the cultural arts center, which hosts hundreds of events annually, must remain fully operational throughout the twelve-month construction period, with staff and patron safety established as the highest priority. Interested vendors should direct inquiries to Seth Schalow at Orr Partners (seth.schalow@orrpartners.com) with copies to Carl Fortuna, First Selectman of Old Saybrook (carl.fortuna@oldsaybrookc.gov).
Bidders must submit detailed qualifications including project scheduling confirmation, staffing information with resumes and time commitments, up to five representative projects of similar scope, documented experience with historic structures and occupied facilities, an operational continuity plan, a written safety program with OSHA records, a quality control plan, and three years of audited or reviewed financial statements. Pricing follows Exhibit E and the Cost Allocation Matrix (Exhibit F) with hourly rates that will remain firm without adjustment or escalation for the full project duration. The contract will be based on modified AIA Document A133-2019 terms without alterations or exceptions, and proposals remain open for ninety days after submission. The project timeline includes long-lead material releases beginning November 27, 2026, structural steel erection from March 26 through June 3, 2027, building envelope work from June 4 through August 5, 2027, temporary certificate of occupancy processing in November 2027, with overall project completion targeted for mid-December 2027.
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Other files
| File | Type | Posted |
|---|---|---|
| 39702_Nov_3_26_solicitation_doc.pdf | ||
| 39702_Nov_2_26_solicitation_doc.pdf | ||
| KHCAC CD PROJECT MANUAL.pdf | ||
| Exhibit B Schedule.pdf | ||
| 39702_Nov_5_26_solicitation_doc.pdf | ||
| KHCAC RFQP.pdf |
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Text version
Solicitation Number: 39702
Katharine Hepburn Cultural Arts Center Expansion
Request for Quotation (RFQ)
Old Saybrook, Town of
October 30, 2026 - November 16, 2026
Page:2
General Header Information
This bid has no questions defined.
39702
No. 39702 Title: Katharine Hepburn Cultural Arts Center Expansion Start Date: October 30, 2026 at 6:30:00 PM EDT End Date: November 16, 2026 at 3:00:00 PM EST Vendor Q&A Start Date: November 02, 2026 at 8:00:00 AM EST Vendor Q&A End Date: November 10, 2026 at 3:00:00 PM EST Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Town of Old Saybrook (“Owner”), invites you to submit qualifications and cost proposal for The Expansion of the Katharine Hepburn Cultural Arts Center and looking to renovate and add to its existing facility in Old Saybrook, Connecticut. The primary project scope includes a two-story, 7,290 SF addition to the north, including offices, classrooms, restrooms, a two-stop freight elevator, a new Green Room, and a new public entry.
The Project also includes 1,396 SF of interior renovations of a portion of the first floor into an open office, an expanded coffee station area, and an expanded museum. Critically, the facility, which hosts hundreds of events throughout the entire calendar year, will remain operational during the proposed Project. Therefore, the expansion project will address critical programmatic needs while ensuring successful ongoing operations and maintaining staff and patron safety as the highest priority.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Old Saybrook, Town of
Orr Partners, Seth Schalow seth.schalow@orrpartners.com with a copy to: First Selectman, Town of Old Saybrook carl.fortuna@oldsaybrookc.gov
Contact Details: If you have any questions, please contact:
Orr Partners, Seth Schalow seth.schalow@orrpartners.com with a copy to: First Selectman, Town of Old Saybrook carl.fortuna@oldsaybrookc.gov
Selected Categories:
Page:3
Documents:
KHCAC RFQP.pdf
KHCAC CD PROJECT MANUAL.pdf
KHCAC CONSTRUCTION DOCUMENTS.pdf
Exhibit B Schedule.pdf
Exhibit D A133 Agmt Owner and Constr.pdf
Exhibit D A133 2019 Exhibit B Ins Bond.pdf
Exhibit D A201 2017CC 1 thru 100.pdf
Exhibit D A201 2017CC 101 thru 228.pdf
Exhibit E Kate Cost Proposal.pdf
Exhibit F CM Cost Allocation Matrix.pdf
KHCAC Geotechnical Investigation.pdf
Page:4
Item Specifications Solicitation has been designated as having no line items.
Page:5
File details come from the government source that posted it. Updated .