37848_Sep_4_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The Town is soliciting qualifications and proposals from qualified firms to provide as-needed professional architectural services, with acceptance of both individual firm and team submittals consisting of two or more firms. The scope of services encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. Proposals are due August 13, 2026 at 2:00 p.m. EDT, with a submission deadline of July 6, 2026 at 11:00 a.m. EDT. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Selected consultants must be capable of commencing work within ten days of project assignment notification and must maintain staff capacity to manage multiple concurrent projects while demonstrating familiarity with local, state, and federal building requirements.

Respondents must submit fee proposals utilizing an hourly rate schedule for all personnel categories, including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing shall remain fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submittals include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Evaluation criteria include completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and proposed fees. The Town reserves the right to accept or reject any bids, waive informalities, or break the award by service type. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.