37848_Oct_16_26_solicitation_doc.pdf

This is a Request for Qualifications/Proposal (RFQ/RFP) document issued by the Town of Mansfield, Connecticut Facilities Management Department soliciting on-call architectural services for projects on an as-needed basis. The scope of work encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. The Town will accept submissions from individual firms or teams of two or more firms and will award contracts to qualified consultants to provide services at the Town's sole discretion. Proposals are due August 13, 2026 at 2:00 p.m. through the Town's Bonfire e-procurement portal. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Selected consultants must commence work within ten days of project assignment notification and maintain staff capacity to manage multiple concurrent projects while adhering to all local, state, and federal building requirements.

Respondents must submit hourly rate schedules for all personnel categories including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Required submittals include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and proposed fees. The Town is an Equal Opportunity Employer and actively encourages Minority and Women's Business Enterprises to apply. The Town reserves the right to accept or reject any bids, waive informalities, or break the award by service type. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.