37848_Aug_17_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut's Facilities Management Department for on-call architectural services. The Town is seeking qualifications and proposals from qualified firms to provide professional architectural services on an as-needed basis, accepting both individual firm and team submittals (two or more firms). The scope of services includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The proposal submission period runs from July 6, 2026 at 11:00 a.m. EDT through August 13, 2026 at 2:00 p.m. EDT. Selected consultants must be prepared to commence work within ten days of project assignment notification. The contract term is two years from signing, with two successive one-year renewal options exercisable at the Town's sole discretion. The Town retains sole discretion over which projects, if any, will be assigned to the selected consultant.

Respondents must submit a fee proposal using an hourly rate schedule for all personnel categories—including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers—with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submittals include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Contact inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.