37848_Aug_10_26_solicitation_doc.pdf

This solicitation document is a Request for Proposal (RFP) issued by the Town of Mansfield, Connecticut's Facilities Management Department for on-call architectural services. The Town is seeking qualifications and proposals from qualified firms to provide professional architectural services on an as-needed basis, accepting both individual firm submittals and team submittals composed of two or more firms. The scope of services includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The RFP was posted July 6, 2026, with proposals due August 13, 2026, at 2:00 p.m. The Town retains sole discretion regarding which projects, if any, will be assigned to selected consultants. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Selected consultants must be prepared to commence work within ten days of project assignment notification and maintain staff capacity to manage multiple concurrent projects.

Respondents must submit fee proposals using an hourly rate schedule for all personnel categories, including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing will remain fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submission materials include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Consultants must be familiar with local, state, and federal building requirements. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and proposed fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.