37848_Aug_27_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The Town seeks qualifications and proposals from qualified firms to provide as-needed professional architectural services, including repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The solicitation accepts both individual firm submittals and team submittals from two or more firms. The proposal submission period opened July 6, 2026 at 11:00 AM EDT and closes August 13, 2026 at 2:00 PM EDT. The Town retains sole discretion over which projects, if any, will be assigned to selected consultants. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Selected consultants must be capable of commencing work within ten days of project assignment notification and must maintain staff capacity to manage multiple concurrent projects.

Respondents must submit proposals with hourly rate schedules for all personnel categories including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Required submission materials include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.