On-Call Architectural Services RFP Summary

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The solicitation is open to all vendors and accepts both individual firm submittals and team submittals from two or more firms. The scope of services includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The Town will enter into contracts with qualified firms to provide services on an as-needed basis, with sole discretion over project assignment and commencement within ten days of notification. The proposal deadline is August 13, 2026, at 2:00 p.m. EDT through the Town's Bonfire e-procurement portal. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion.

Respondents must submit fee proposals using a fixed hourly rate schedule for all personnel categories—principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers—with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submission materials include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Proposals will be evaluated on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.