37848_Sep_11_26_solicitation_doc.pdf

This is a Request for Qualifications/Proposals (RFQ/RFP) solicitation document from the Town of Mansfield, Connecticut's Facilities Management Department seeking qualified architectural firms to provide on-call professional services on an as-needed basis. The scope of work encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. The Town will award contracts to qualified individual firms or teams of two or more firms and retains sole discretion over project assignment. Proposals are due August 13, 2026 at 2:00 p.m. through the Town's Bonfire e-procurement portal. The contract term is two years from signing with two successive one-year renewal options at the Town's discretion. Selected consultants must commence work within ten days of project assignment notification and maintain staff capacity to manage multiple concurrent projects while remaining familiar with local, state, and federal building requirements.

Respondents must submit hourly rate schedules for all personnel categories—principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers—with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, although the Town reserves the right to negotiate rates on a project-by-project basis. Required submittals include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Evaluation criteria include completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and proposed fees. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. The Town is an Equal Opportunity Employer that encourages Minority and Women's Business Enterprises to apply and reserves the right to accept or reject any bids, waive informalities, or break the award by service type. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.