37848_Aug_28_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The Town is seeking qualified firms to provide professional architectural services on an as-needed basis, accepting both individual firm and team submittals comprising two or more firms. The scope of services encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. The RFP opened July 6, 2026 at 11:00 a.m. EDT with proposals due August 13, 2026 at 2:00 p.m. EDT through the Town's Bonfire e-procurement portal. The contract term is two years from execution with two successive one-year renewal options at the Town's sole discretion. Selected consultants must be familiar with local, state, and federal building requirements, maintain sufficient staff capacity to manage multiple concurrent projects, and commence work within ten days of project assignment notification. The Town reserves sole discretion regarding which projects, if any, will be assigned to selected consultants.

Respondents must submit fee proposals using an hourly rate schedule for all personnel categories including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing will remain fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submission materials include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. A proposal letter will be executed for each project assignment, and a purchase order is required before work commences. Proposals will be evaluated based on RFP requirement completion, current staff experience, professional references, ability to meet Town needs, and proposed fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to submit proposals.