37848_Sep_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The Town is seeking qualifications and proposals from qualified firms to provide professional architectural services on an as-needed basis, accepting submissions from individual firms or teams of two or more firms. The scope of services encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. The RFP was released July 6, 2026, with proposals due August 13, 2026 at 2:00 p.m. through the Town's Bonfire e-procurement portal. The Town retains sole discretion regarding project assignment to selected consultants, who must commence work within ten days of project notification. The contract term is two years from execution, with two successive one-year renewal options available at the Town's sole discretion.

Respondents must submit comprehensive proposals including a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Pricing proposals must utilize an hourly rate schedule for all personnel categories—principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers—with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to submit proposals. All inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.