On-Call Architectural Services Solicitation

This is a Request for Proposal (RFP) document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The solicitation accepts both individual firm and team submittals (two or more firms) and seeks qualified consultants to provide as-needed professional architectural services on an ongoing basis. The scope of work encompasses repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services including building inspections, code compliance reviews, and feasibility studies. The proposal submission deadline is August 13, 2026 at 2:00 p.m. EDT through the Town's Bonfire e-procurement portal. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Work must commence within ten days of project assignment notification, with the Town retaining complete discretion over project assignment.

Pricing must be submitted as a fixed hourly rate schedule for all personnel categories—principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers—with reimbursable costs itemized separately. All pricing is fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Respondents must submit a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.