37848_Sep_1_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut's Facilities Management Department for on-call architectural services. The Town is seeking qualifications and proposals from qualified firms to provide professional architectural services on an as-needed basis, with the option to accept either individual firm submittals or team submittals comprising two or more firms. The scope of services includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The RFP opens July 6, 2026 at 11:00 a.m. EDT with proposals due August 13, 2026 at 2:00 p.m. EDT. No specific site visits or bidder's conferences are noted in the solicitation. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. The Town reserves sole discretion regarding which projects, if any, will be assigned to the selected consultant(s).

Respondents must submit a fee proposal utilizing an hourly rate schedule for all personnel categories including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing is fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Work must commence within ten days of project assignment notification. A proposal letter will be executed for each project, and a purchase order is required before work begins. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. Respondents must submit a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. The Town is an Equal Opportunity Employer and encourages Minority and Women's Business Enterprises to apply. Contact Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org for inquiries.