37848_Sep_17_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Mansfield, Connecticut Facilities Management Department for on-call architectural services. The Town is seeking qualifications and proposals from qualified firms to provide professional architectural services on an as-needed basis, accepting either individual firm submittals or team submittals consisting of two or more firms. The scope of work includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. The solicitation opened July 6, 2026 at 11:00 a.m. EDT, with proposals due August 13, 2026 at 2:00 p.m. EDT through the Town's Bonfire e-procurement portal. The contract term is two years from signing, with two successive one-year renewal options available at the Town's sole discretion. Selected consultants must commence work within ten days of project assignment notification.

Respondents must submit a comprehensive fee proposal utilizing an hourly rate schedule for all personnel categories, including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing must remain fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required submission materials include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. Proposals will be evaluated based on completion of RFP requirements, current staff experience, professional references, ability to meet Town needs, and fees. The Town, an Equal Opportunity Employer, encourages Minority and Women's Business Enterprises to apply and reserves the right to accept or reject any bids, waive informalities, or break the award by service type. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.