On-Call Architectural Services RFP – Town of Mansfield, Connecticut

This is a Request for Proposal (RFP) issued by the Facilities Management Department of the Town of Mansfield, Connecticut, soliciting qualifications and proposals from qualified architectural firms to provide on-call, as-needed professional architectural services. The Town will accept submissions from individual firms or teams comprised of two or more firms. The scope of services includes repair, modification, and new construction design; civil, structural, and geotechnical engineering; construction drawings and specifications; cost estimation; contract administration and project inspection; and planning services such as building inspections, code compliance reviews, and feasibility studies. Selected consultants must demonstrate familiarity with local, state, and federal building requirements and maintain staff capacity to manage multiple concurrent projects. The solicitation period runs from July 6, 2026, at 11:00 a.m. EDT through August 13, 2026, at 2:00 p.m. EDT. Work must commence within ten days of project assignment notification. The contract term is two years from the date of signing, with two successive one-year renewal options available at the Town's sole discretion. The Town retains sole discretion over which projects, if any, will be assigned to the selected consultant(s).

Respondents must submit fee proposals using an hourly rate schedule for all personnel categories, including principal architects, engineers, assistant architects, draftsmen, technicians, and clerical workers, with reimbursable costs itemized separately. All pricing remains fixed for two years from contract signing, though the Town reserves the right to negotiate rates on a project-by-project basis. Required proposal submissions include a letter of interest, detailed experience summary with three client references, staffing plan with resumes and organizational chart, project management plan, required affidavits and certifications, and proof of insurance. Performance and payment bonds equal to 100 percent of the contract price may be required upon award. The Town is designated as an Equal Opportunity Employer and actively encourages Minority and Women's Business Enterprises to apply. The Town reserves the right to accept or reject any bids, waive informalities, and break the award by service type. Inquiries should be directed to Sheri Baczanski at 860-429-3331 or baczanskse@mansfieldct.org.