36E77619R0073-011.docx

Scope of work Upgrade Pharmacy 18 project No. 618-16-120 minneapolis va medical center

This project is for a complete renovation of various locations in Building 70 of the Minneapolis VAHCS Inpatient Pharmacy Department. Locations include Basement (~11,000 SF), Ward 3F (~600 SF), Penthouse Mechanical Space, and all associated interstitial spaces above and below those areas. This project is being completed due to Unites States Pharmacopeia (USP) regulations that take effect on 01 December 2019.

This high complexity project includes seven (7) or more phases which include various elements of construction including, but not limited to:

AHU modification, AHU replacement, Clean Room construction, multi-story shaft ductwork installation, architectural finishes, dumbwaiter shaft removal, mechanical upgrades, electrical and low voltage systems, camera and security systems. Specific elements of work will have limited working hours for shutdown and the largest portion of the work will be heavily phased to allow the customer to continue limited operations during construction. Other elements of work will be directly adjacent to inpatient and outpatient spaces and will have limited noise and operational allowances.

See the project plans and specifications for more details. Special attention should be given to the contract General Requirements.

1. General Scope: The construction project includes work in three (3) different and distinct areas within Building 70 of the Minneapolis VA Medical Center.

a. Basement Inpatient Pharmacy - construction will perform a complete gut and renovation of the basement (BR) inpatient pharmacy in preparation for upcoming United States Pharmacopeia (USP) regulations. The construction project will include, but not limited to: demolition of existing walls, flooring, finishes, HVAC systems, low voltage systems, millwork, mobile shelving systems, and electrical systems. New construction items will include, but are not limited to: flooring, walls, finishes, ACT, mobile shelving systems, low voltage systems (including security and camera systems), HVAC systems, millwork, pharmacy pass-through windows, and doors.

b. 3F Hematology/Oncology Pharmacy Compounding - suite construction will perform a gut and renovation of the compounding suite as well as the demolition of an existing restroom for pharmacy expansion and renovation of a different restroom to be updated and accessible. The construction project will include, but not limited to: demolition of existing walls, flooring, finishes, HVAC systems, low voltage systems, millwork, and electrical systems. New construction items will include, but are not limited to: flooring, walls, finishes, ACT, low voltage systems (including camera systems), HVAC systems, millwork, pharmacy pass-through windows, and doors.

c. Penthouse - AHU-37 that serves various spaces within the building including Inpatient (Basement) Pharmacy, Outpatient (1st floor.) Pharmacy, Medical Media (4th floor), and other areas will be completely removed and replaced with a new packaged AHU system. To achieve the ability to take this AHU offline, the adjacent AHU system HVPN-4 will be retrofitted as detailed in the construction documents and connected to the supply system for AHU-37 for the duration of the replacement.

2. The Contractor shall provide pricing for all labor, materials and equipment to accomplish the complete project as detailed below and completed per contract drawing and specifications.

a. Demolition consists of all items on the construction documents, including:

i. Basement Inpatient Pharmacy: The new Basement Inpatient Pharmacy will require the removal of existing walls, flooring, ceiling, finishes, millwork, electrical systems, low voltage systems, plumbing systems, and mobile shelving systems. The current HVAC booster system located in the (BR-117) will be removed to accommodate new ductwork configuration. The contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused or returned to the facility.

ii. 3F Hematology/Oncology Pharmacy Compounding Suite: The new 3F Hematology/Oncology Pharmacy will require the removal of existing walls, flooring, ceiling, finishes, millwork, mechanical elements, electrical systems, low voltage systems, and plumbing systems. The contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused.

iii. Penthouse: The air handling unit 37, the HVAC ducts, controls, and piping components will be removed and replaced with a new AHU System. Prior to the demo and removal of AHU-37 and its existing components, the adjacent AHU system HVPN-4 will be retrofitted to operate as the temporary replacement of AHU-37. For more details, refer to mechanical drawings. The contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused.

b. New construction consists of all items on the construction documents, including:

i. Basement Inpatient Pharmacy – All Phases: New flooring, walls, finishes, ceilings, casework and doors. Mechanical work includes new HVAC ductwork with VAV boxes, diffusers, controls, and CRAC units. Additional ductwork will be required to be installed in Duct Shaft 7 up to the Penthouse to be tied and sequenced to AHU-37 and AHU-38. Plumbing includes a new sink(s), urinal(s), and toilet(s) with hot/cold water supplies and drain/vent piping. Smoke and sprinkler systems shall be installed per applicable code. Electrical systems include lighting and both emergency and normal powered receptacles. Installation of a new mobile shelving system. Low voltage systems include security cameras, data/voice, and fire alarm. Cleanroom construction for pharmacy sterile compounding activities.

1. Basement Inpatient Pharmacy – Challenge #1: Construction Phases 1A and 1B are required to be completed by 01 November 2019. This will prepare the space for the government to install newly procured pharmacy compounding hoods to create a USP compliant space. This coordinated effort also includes all the ductwork installation requirements in Shaft 7 as well as multiple new CRAC units to be installed for these spaces.

2. Basement Inpatient Pharmacy – Challenge #2:

The contractor will be responsible for erecting temporary walls to separate the boundaries of each active phase being constructed. Once the active phase is complete, the contractor will remove the temporary wall(s). Contractor is to repeat the same procedure as they continue onto the next phase. For security, dust barrier, and maximum sound proofing reasons, the temporary walls are to go from the floor to top of structural ceiling. For wall details, please refer to construction documents. Special attention shall be given to the efforts required during Phase 3 construction which has no adjacent exit point without movement through the pharmacy.

ii. 3F Hematology/Oncology Pharmacy Compounding Suite: New flooring, walls, finishes, ceilings, casework and doors. Mechanical work includes new HVAC ductwork with VAV boxes, diffusers and controls. Plumbing includes a new sink(s) with hot/cold water supplies and drain/vent piping. Smoke and sprinkler systems shall be installed per current code. Electrical systems include lighting and both emergency and normal powered receptacles. Low voltage systems include security cameras, data/voice, and fire alarm. Cleanroom construction for pharmacy sterile compounding activities.

1. 3F Hematology/Oncology Pharmacy Compounding Suite – Challenge #1:

This construction area is within an active patient care ward. Approximately half of the 3F ward is designated for inpatient care while the other half is the hematology/oncology infusion clinic. The contractor will be given limited space to work and will be required to meet very strict noise and ICRA needs. All utility outages will be required to be scheduled with enough advance notice to minimize impact to the patient care.

iii. Penthouse: AHU-37 is to be removed and replaced with a new packaged AHU system. To achieve the ability to take this AHU offline, the adjacent AHU system HVPN-4 will be retrofitted with a new VFD, cooling coil, dampers, and connected to the supply system for AHU-37 for the duration of the replacement. See the construction documents for all details on this work requirement.

1. Penthouse – Challenge #1:

The schedule for removal and replacement of AHU-37 shall be coordinated after detailed discussions with the VA Engineering Staff. This work shall be scheduled to be completed during a time where the heating or cooling load on the facility is low. This will reduce the risk overloading temporary equipment that is retrofitted for this phase.

2. Penthouse – Challenge #2:

The delivery of a packaged AHU system will require a crane or hoisting into the Penthouse from the 4th floor. The path for this material from either drop point is limited in size. Additional details can be found in the mechanical section of the construction drawings.

A2. Scope of Contract – AHU Bidding.

The contractor is requested to bid a single AHU package consisting of any of the three following AHU packages. Only ONE package and corresponding price is required to be submitted.

1. AHU Package #1

a. Mechanical contractor to provide Ventrol custom AHU, with FanWall supply fans, for AHU-37. Refer to specification section 237300 for details on component requirements along with complete break-down delivery and full assembly on site by the mechanical contractor. Manufacturer to provide full description of assembly supervision, and final unit testing, to be furnished by a factory authorized representative within their pricing quotations for review.

2. AHU Package #2

a. Mechanical contractor to provide Haakon custom AHU, with AcoustiFlo supply fans, for AHU-37. Refer to specification section 237300 for details on component requirements along with complete break-down delivery and full assembly on site by the mechanical contractor. Manufacturer to provide full description of assembly supervision, and final unit testing, to be furnished by a factory authorized representative within their pricing quotations for review.

3. AHU Package #3

a. Mechanical contractor to provide Ingenia custom AHU, with Fan Array supply fans, for AHU-37. Refer to specification section 237300 for details on component requirements along with complete break-down delivery and full assembly on site by the mechanical contractor. Manufacturer to provide full description of assembly supervision, and final unit testing, to be furnished by a factory authorized representative within their pricing quotations for review.

A3. Work Hours, Shutdowns, Restrictions, and Phasing:

1. Work hours:

a. Shall be between 6:00 a.m. and 4:30 p.m. unless coordinated through the COR or dictated through outage requirements detailed below and/or in the construction documents.

2. Shutdowns:

a. All Shutdowns shall be coordinated with the COR.

b. Contractor shall provide a written 30-day notice for shutdowns which affect patient care areas.

c. Contractor shall provide a written 15-day notice for shutdowns which affect non-patient care areas.

d. Sprinkler shutdowns can be coordinated for normal working hours with a 7-day notice.

e. Utility shutdowns that affect areas that are not under construction shall be coordinated through the COR and may be required to be performed during times of minimal impact to the facility.

f. Due to the amount of various HVAC shutdowns on this project, multiple coordination meetings will be required to determine the schedule for the shutdown(s) based on the magnitude of the area affected. The length of identified shutdowns will dictate the timing/availability to complete the work.

i. AHU-37 serves space on the 4th floor,1st floor, and Basement.

3. Restrictions:

a. Noise producing activities such as hammer drilling and core drilling shall be begin at 5:00 p.m. and completed before 7:00 a.m. unless approved by the COR. Special attention shall be paid to areas where there are inpatient activities, and these may be required to be completed on a different schedule.

4. Phasing:

a. There are seven (7) or more phases in the Basement Inpatient Pharmacy. Please refer to construction drawings for the boundaries of each phase and the phasing descriptions.

b. 3F Hematology/Oncology Pharmacy Compounding Suite phasing can be coordinated with the COR as one or two phases.

c. Penthouse shall be completed in two phases to coordinate the ability to completed remove and replace AHU-37 and shall develop the schedule with the COR and VA maintenance staff.

A4. CLIN (Contract Line Item Numbers):

1. CLIN 001 – Base Bid - Includes all items as detailed above and in the plans and specifications.

A5. Tentative Schedule: Calendar Days – Includes all items as detailed above and in the plans and specifications.

1. The schedule above is based on 01 August 2019 award date.

a. The completion date for Phase 1A and 1B cannot exceed 01 November 2019.

2. Four (4) weeks between phases shall be shown in the construction, except for Phase 1A and 1B which will have overlapping construction periods. The VA will make all efforts to minimize the time between phases.

3. Schedule Objectives - The anticipated substantial completion of this project is 692 calendar days past the award date. Proposed schedules that exceed June 23, 2021 is not acceptable.

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