QSE_36C78626Q50042_0001 Questions and Answers.pdf

Document Number: 36C78626Q50042 PROCESSED Page 1 of 5

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 5

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

03/04/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78626Q50042

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/21/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment to provide answers to questions.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Brian Werner

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Vendor 1

1. If awarded this contract, the Offeror’s corporate headquarters would remain located approximately 560 miles from Fort Logan National Cemetery; however, the Offeror would establish an on-site Project Manager and Team and an operational office within the approved “Contractor Staging Area” in accordance with the PWS, which states that the Contractor may establish facilities, including an office site, and shall base operations from that staging area. Please confirm whether this structure would satisfy the Branch Office requirement under Factor 1?

No, under factor 1 it states, “Offerors shall detail the management (Project Manager) availability during contract performance and have a Branch Office within 350 miles of the cemetery.”

2. The PWS provides that the Contractor shall base operations out of the designated staging area and may erect temporary office facilities within that area upon approval by the COR and CO. Please clarify whether the Branch Office requirement in Factor 1 is intended to require an additional off-site commercial office separate from the project-established staging area office?

Yes, a Branch Office is required and must be within 350 miles of the cemetery, but not onsite.

3. Please clarify whether Offerors are required to execute a commercial lease for a Branch Office within 350 miles before contract award. If so, please identify the performance-based rationale for requiring such a pre-award financial commitment.

No, a Branch Office is not required to be fully established or secured before contract award.

4. Is the Branch Office required to be fully established and operational at the time of proposal submission, or may the Offeror establish the required office within 350 miles if awarded this contract and before commencement of performance?

The office requirement is for the Project Manager to be in the general area and available in a timely manner. For PM’s that work multiple projects, they may reside in the branch office that covers a region.

Vendor #2

1. When is the 18.61-acre expansion scheduled to be completed? Summer 2026

2. Can a z trimmer attachment be used on the mowers for trimming around headstones? Yes, if used correctly and does not cause damage. PWS states: riding mowers may be used if they are not operated within six (6) inches of markers, monuments, tree trunks or other vertical surfaces.

3. Is the contractor responsible for spreading the fertilizer, or just supplying it? Just supply/deliver only the fertilizer. Per CLIN 10 & 11 & PWS that would be 3 times per year.

4. Can we get the name of the incumbent, current contract number, period of performance for the current contract, and the total cost of the current contract? We do not have a current grounds maintenance contract. Previously awarded contract 36C78620D0116 Per SAM.gov Databank, the obligation amount of contract was $3,378,191.

Vendor #3

1) Who is the current incumbent? There is no current incumbent.

2) What is the current contract number and the total value of the contract? Previously awarded contract 36C78620D0116 Per SAM.gov Databank, the obligation amount of contract was $3,378,191.

3) PWS 3.4.1 – Can String Timmers be used to edge flat markers? No – Blade Edge Only – “The Contractor shall use commercial grade power trimmers and power edgers to trim grass from around headstones, flat markers, monuments, section markers, etc. The Contractor shall use trimmers with a plastic blade attachment to cleanly trim edges around all headstones and flat markers, monuments, section markers, etc. or as otherwise approved by the COR.”

4) 4.b - What are the dimensions to the “Contractor’s Staging Area”, if the government does not have the dimensions what is the anticipated square footage so that we may estimate fencing cost? The area FLNC will provide for contractor use is roughly 42ft wide and 132ft long.

5) Pricing Schedule CLINSs 0010 – To clarify, the qty of each delivery for CLIN 0010 is 560 bags and this is to come in 50 lbs. bags, Correct? Correct - twice per year.

Vendor #4

Question 1

Topic: Cross-Cutting

Reference: PWS Section 3.1.9.1

Question: PWS Section 3.3.9.1 states that cross-cutting is required. Can the government confirm whether cross cutting is required between headstone columns, perpendicular to headstone rows, or only in open areas? If cross-cutting is required in between headstone columns, how often per year is this required? Cross cutting is required between headstone columns, perpendicular to headstone rows, as well as open areas. Cross cutting is required as each mowing cycle.

Question 2

Topic: Semi-Improved Grounds

Reference: PWS Section 3.3

Question: Can the government provide the location of the semi-improved grounds area on the map? Yes. Page 22 of PWS

Question 5

Topic: Prime / Subcontractor Experience

Question: Please confirm that the experience of a subcontractor who will perform a substantial portion of the work will be considered equal to that of prime contract experience. Since the FAR and SBA rules permit a subcontractor to perform up to 49% of the work, meaningful consideration of the subcontractor is fair and reasonable.

Question 8

Topic: Past Performance – Subcontractor Credit

Question: Please confirm that the past performance of a subcontractor who will perform a substantial portion of the work (assuming explained in the proposal) will be considered equal to that of prime contract experience. Since the FAR and SBA rules permit a subcontractor to perform up to 49% of the work, meaningful consideration of the subcontractor is fair and reasonable, consistent with OMB Memorandum, July 10, 2014 “Making Better Use of Contractor Performance Information” and OFPP Best Practices for Collecting and Using Current and Past Performance Information.

Question 9

Topic: Past Performance – Prime Offeror’s Prior Subcontractor Experience

Question: Please confirm that relevant past performance examples may include work performed by the prime offeror as a major subcontractor. The experience and past performance gained by a prime offeror who previously served as a major subcontractor on an NCA project provides added value to the VA.

Question 10

Topic: Past Performance – Proposed Subcontractor’s Prior Experience

Question: Please confirm that relevant past performance examples may include work performed by a proposed major subcontractor as a prime contractor or major subcontractor. The experience and past performance gained by a subcontractor who is proposed for up to 49% of the work here and who previously served as a prime or major subcontractor on an NCA project provides added value to the VA.

Answer for 5,8,9,10

For Past Performance Evaluation, the prime contractor is evaluated. Since the government is not approving or stating a particular subcontractor must be used, the prime is allowed to use whoever they wish. If the offer is submitted under a JV all parties are evaluated equally.