36C78625Q0085 0001.docx
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- Solicitation number
- 36C78625Q0085
About this file
This document is an Amendment to a Combined Solicitation for On-Site Inscriptions for the National Cemetery Administration (NCA) covering seven different national cemeteries. The solicitation (Solicitation Number 36C78625Q0085) seeks contractors to provide on-site inscription services for government-provided headstones and markers, with the response deadline extended to 24 July 2025 at 2:00 p.m. CST. The opportunity allows potential quoters to submit proposals for one or multiple cemeteries, which include Cape Canaveral, Fort Rosecrans, Jacksonville, Miramar, Ohio Western Reserve, Riverside, and Sacramento Valley.
The amendment includes revisions to the Combined Synopsis/Solicitation, Statement of Work, and Price/Cost Schedules, addressing questions about sample submissions, lithochrome application, and pricing details. Current contract information reveals the incumbent contractors for each cemetery, with total estimated contract amounts ranging from $363,075 to $1,636,055. The solicitation requires detailed sample submissions, including specifications about stone types (granite/marble), quarry information, and finishing techniques. The contract will result in seven separate awards, with potential contractors required to provide a statement of acknowledgement for all amendments to remain eligible for award.
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Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| On-Site Inscriptions for NCA – Multiple Cemeteries |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 22172 |
| SOLICITATION NUMBER* |
| 36C78625Q0085 |
| RESPONSE DATE/TIME/ZONE |
| 07-25-2025 14:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| L099 |
| NAICS CODE* |
| 561990 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172
POINT OF CONTACT*
Weston Worsham and Patara Mcdonald Weston.Worsham@va.gov Patara.Mcdonald@va.gov 629-259-0295
PLACE OF PERFORMANCE
| ADDRESS |
| Multiple Cemeteries |
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
On-Site Inscriptions for NCA – Multiple Cemeteries The purpose of this amendment is to address submitted questions and to provide a revised combined synopsis/solicitation, price/cost schedules and Statement of Work.
The response due date and time is extended to 24 July 2025 at 2:00 p.m. CST.
The Combined Synopsis/Solicitation, Statement of Work, and Attachment A – Price/Cost Schedule have been revised and are attached separately to this amendment.
The Combined Synopsis/Solicitation has been revised to add additional information regarding samples, to add information for informal site visits and to reflect the new submission date and time.
The Statement of Work has been revised regarding the method to which reimbursements will be made, inscription cancellations of orders and timeliness and delivery performance.
Attachment A – Price/Cost Schedules has been revised to correct the price/cost schedule for Cape Canaveral NC.
Note: There will not be a SF30 to sign for this amendment. Quoters shall provide a statement of acknowledgement and receipt of any and all amendments. Failure to acknowledge all amendments will result in the Interested Quoter being considered non-responsive and ineligible for award.
Questions and Answers:
1. Q: In the price/cost schedule, Cape Canaveral and Riverside have duplicate line-item descriptions and quantities. Can you please provide the correct information for Cape Canaveral?
A: The price/cost schedule for Cape Canaveral has been revised and is included in Attachment A.
2. Q: In the sample submission portion on page 5 it states that one granite/marble memorial wall marker will be required, but there is no inscription information for those. Can you please provide the inscriptions for those stone types?
A: The combined synopsis/solicitation document has been revised to include additional information regarding samples.
3. Q: Multiple questions combined (same subject): In the sample identification portion continued on page 6, the quarry name the sample was manufactured from is requested. Is that necessary even though this contract is for on-site inscription services of government provided headstones? In the sample requirements on page 6 it states that samples must be accompanied by a statement identifying the brand name and grit rating for the pad used to produce the final finish product. Is this necessary even though this contract is for on-site inscription services of government provided headstones? In the sample identification portion continued page 6, the quarry name the sample was manufactured from is requested. Is that necessary even though this contract is for on-site inscription services of government provided headstones? In the sample requirements on page 6 it states that samples must be accompanied by a statement identifying the brand name and grit rating for the pad used to produce the final finish product. Is this necessary even though this contract is for on-site inscription services of government provided headstones?
A: Yes, the information is required to ensure the sample is of material like the government-furnished material.
4. Q: There is no mention of lithichrome application on the samples. Do any samples require lithichrome?
A: All samples except memorial wall markers shall have litichrome applied. The Combined Synopsis/Solicitation document has been revised to include this information.
5. Q: In the sample submission portion on page 5 it states that one granite/marble memorial wall marker will be required, but there is no inscription information for those. Can you please provide the inscriptions for those stone types?
A: The Combined Synopsis/Solicitation document has been revised to provide additional information regarding samples.
6. Are we able to find out what the current contractor is doing the inscriptions for? P&G are local at Cape Canaveral and I just want to know if I can even compete with his prices.
A: This solicitation is for seven (7) different cemeteries which will result in seven (7) separate awards. The following information is provided for the current contracts. Note that the estimated quantities may be different and unit pricing will not be provided. Potential Quoters may submit a quote package for one (1) or more cemeteries.
a. Cemetery: Cape Canaveral NC Contract Number: 36C78621D0032 Contractor: P&G Memorials LLC Total Estimated Amount (at time of award): $682,675.00
b. Cemetery: Fort Rosecrans NC Contract Number: 36C78621D0029 Contractor: P&G Memorials LLC Total Estimated Amount (at time of award): $363,075.00
c. Cemetery: Jacksonville NC Contract Number: 36C78621D0025 Contractor: Gulf Coast Wilbert, Inc Total Estimated Amount (at time of award): $763,500.00
d. Cemetery: Miramar NC Contract Number: 36C78621D0038 Contractor: P&G Memorials LLC Total Estimated Amount (at time of award): $1,310,875.00
e. Cemetery: Ohio Western Reserve NC Contract Number: 36C78621D0028 Contractor: Gulf Coast Wilbert, Inc Total Estimated Amount (at time of award): $1,389,035.00
f. Cemetery: Riverside NC Contract Number: 36C78621D0031 Contractor: Pinter Memorials Inc Total Estimated Amount (at time of award): $1,438,464.00
g. Cemetery: Sacramento Valley NC Contract Number: 36C78621D0030 Contractor: P&G Memorials LLC Total Estimated Amount (at time of award): $1,636,055.00
7. Q: I have 2 questions concerning this solicitation for on site inscription. I have attached the section for sample requirements. Do the ones highlighted require granite and marble? Or is it either or?
A: The Combined Synopsis/Solicitation document has been revised to provide additional information regarding samples.
8. Q: Also, the estimated quantity that is listed: Is that divided among the 7 National Cemeteries listed on the solicitation, or for each location?
A: Attachment A – Price/Cost Schedules contains a separate price/cost schedule for each of the seven (7) cemeteries. Please see the bottom of the Excel spreadsheet to see the titles of each sheet related to each of the cemeteries.
See attached document: Combined Synopsis Solicitaton - On-Site Inscription Services - Revised.
See attached document: Attachment A - Price-Cost Schedules - On-Site Inscription Services - Multiple Cemeteries - Revised.
See attached document: Attachment B - SOW - On-Site Inscription Services - Revised.
End of Document
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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