36C78620Q0185-001.docx

36C78620Q0185

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C78620Q0185 04-13-2020 Brian Trahan 510-637-6287 05-04-2020

1630 PST

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612 561730 $7.5 Million Net 30 Days N/A X Eagle Point National Cemetery Roseburg National Cemetery

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 National Cemetery Administration Shrine Maintenance Services in accordance with Statement of Work The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract in accordance with FAR 16.504.

Delivery ARO:

150 days - Roseburg National Cemetery 180 days - Eagle Point National Cemetery Quotes received must be valid for a minimum 120 days.

X X X Brian Trahan Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Brian Trahan Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 DESCRIPTION/SCHEDULE/ORDERING/PERFORMANCE OF SERVICES

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interned there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Description of Services This solicitation/contract will establish an Indefinite Delivery/Indefinite Quantity (IDIQ) for National Shrine Maintenance Services at Eagle Point National Cemetery and Roseburg National Cemetery in accordance with Statement of Work.

Ordering/Performance Period This IDIQ is for a 9-month ordering period of July 01, 2020 to February 01, 2021 (dates may change due to availability of funding).

Contract Value The guaranteed minimum award amount for this contract is $1,000. The maximum aggregate value of orders that can be placed under this contract(s) is $1,300,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

B.3 PRICE/COST SCHEDULE

ROSEBURG NATIONAL CEMETERY

QTY

Professional Land Survey to quantify total square-footage of work area.

On-Site Topsoils Tests.

Replace Existing Cemetery Turf with New Sod 155,000 See notes (1 & 2)

SF

Clean Upright Marble Headstones.

Clean Flat Marker Granite Headstones.

ESTIMATED TOTAL – ROSEBURG NATIONAL CEMETERY

EAGLE POINT NATIONAL CEMETERY

QTY

Headstone location/elevation and topographic survey of existing site features within Limit-of-Work area; Headstone Realignment Plans; Site Grading Plan; and quantify total square-footage of turf renovation.

Grade site to provide for positive drainage as indicated on Contractor-provided Grading Plan; Amend subgrade soils; Import topsoil to depths indicated; Compact soils and bases.

JB

Subgrade and Topsoil laboratory and in place maximum dry density tests.

Aggregate Base laboratory and in place maximum dry density tests.

Remove, Reset, Realign & Backfill Flat Markers. Remove and Replace Existing Headstone Support System.

5,412

EA

Clean Flat Marker Granite Headstones.

5,412

EA

Imported Topsoil and On-Site Topsoil Tests

Prepare Turf Area & Replace with New Sod including 2” of Imported Topsoil.

160,000 (See Notes 1 and 2)

SF

Professional Land Survey to quantify total square-footage of turf renovation.

Clean Flat Marker Granite Headstones.

1,656

EA

On-site Topsoil Tests.

Prepare Turf Area & Replace with New Sod.

91,000 (See Notes 1 and 2)

SF

ESTIMATED TOTAL – EAGLE POINT NATIONAL CEMETERY

ESTIMATED GRAND TOTAL – ROSEBURG + EAGLE POINT

36C78620Q0185

B.4 STATEMENT OF WORK - EAGLE POINT

STATEMENT OF WORK

Eagle Point National Cemetery Shrine Project 04/01/2020

A. STATEMENT OF WORK

GENERAL REQUIREMENTS

1.1 SUMMARY OF WORK:

A. WORK AREA: All work is to be performed on Eagle Point National Cemetery, in the burial sections and surrounding areas listed in the work area schedule. (See Attachment A – Developed Site Plan – Eagle Point National Cemetery; and Attachment B – Limit of Work.)

B. COMPLETE CEMETERY SECTION RENOVATION – Flat Markers: The Contractor gaining award shall provide all personnel, management, supplies, transportation, equipment and supervision necessary to perform and complete all work to construct a remove and replace Headstone Support System for the cemetery sections indicated that includes, but not limited to: site surveying; preparing grading plans and headstone realignment plans; clearing and grubbing vegetation, grading and drainage, excavation and backfill; marker identification/tagging; marker handling; marker geogrid support system; marker re-installation; marker cleaning; turf renovation; and site restoration work.

C. TURF RENOVATION ONLY: The Contractor gaining award shall provide all personnel, management, supplies, transportation, equipment and supervision necessary to perform and complete all work to provide complete turf renovation for the cemetery sections indicated that includes, but not limited to: site surveying, clearing and grubbing vegetation, excavation and backfill, marker cleaning, turf renovation, and restoration work.

The Contractor will complete all work within One-hundred and twenty (120) calendar days after receipt of Notice of Award, subject to all terms, conditions, provisions, and schedules of the contract. Performance shall be in accordance with the requirements, conditions, terms and representations contained in this solicitation.

Note: The effective period of construction shall occur between April and September of each year. Turf shall be established prior to the onset of winter season. Bare ground is not acceptable during this time.

D. One of the most important considerations in erecting or emplacing a headstone or marker is that of precision in alignment. Much of the beauty that exists or should exist in a national cemetery is the direct result of perfectly aligned headstones and markers. It only takes one headstone or marker out of alignment to spoil the appearance of an entire row, and thereby, the appearance of the entire section. The appearance of the finished work shall be gravesite section(s) that shall be contoured grass landscape, with headstones set in a support system and the headstones aligned with each other in the vertical, horizontal, lateral and diagonal directions within the tolerances specified herein. It is critical that existing conditions are surveyed, and contours adjusted as necessary and approved by the COR to produce such an appearance. Failure to achieve this finished work will be basis for accepting or not accepting the finished work.

E. Provide all work to complete a single gravesite and the immediate surrounding turf in accordance with the statement of work, drawings and specifications. Immediate surrounding turf is that turf that begins at the gravesite and runs up to the adjoining gravesites, section boundaries, fences, curbs, sidewalks, garden or tree lines and as further defined on the drawings. Award will be made based on entire cemetery Sections listed including “Row or “Rows” of gravesites containing Government Flat Marker Headstones as defined herein. A single “Row” of gravesites is defined as an array of continuous gravesites that begins and ends at the limits of a single section. The number of actual gravesites in each row may and does vary.

F. The quantities of gravesites listed for each section is for bidding purposes only. Prior to beginning work of gravesite renovation, the Contractor shall provide a survey of the area within the scope of work by a professional land surveyor licensed in the state of Oregon. The survey will locate the physical boundaries of the limit of work shown on the Drawings, gravesites markers, marker type (flat), reserved gravesites, section markers, control monuments, edge of pavement, curb lines, walkways, trees, valve boxes, walls, fences, and all other visible structures within the limit-of-work. The survey will provide a summary table listing total quantities of each type of gravesite marker (flat markers) within each burial section and total area of turf renovation. Quantities listed must be certified by the professional land surveyor. (See Section "SITE SURVEY" for additional requirements.) Based on the survey, the actual quantities of gravesites and area of turf renovation will be determined. The contract price will be adjusted accordingly by the Contracting Officer (CO) subject to available funding.

G. TO ENSURE THE ACCURACY OF MARKER PLACEMENT DURING THE RAISE AND REALIGNMENT PROJECT, THE FOLLOWING PROCEDURES WILL BE FOLLOWED BY CEMETERY PERSONNEL / CONTRACTING OFFICERS REPRESENTATIVE (COR) AND THE CONTRACTOR BEFORE THE RAISE / REALIGNMENT PROCESS BEGINS:

The Contracting Officer Representative (COR) and the Contractor or designee as listed in the official contract documents shall conduct a joint gravesite verification and inspection prior to the removal of flat marker headstones from any gravesite. The COR will provide a copy of the Burial Register Report from the Burial Operation Support System (BOSS) to the Contractor. The Burial Register Report will be used to verify the section, row, grave number, first and last name of each decedent and the condition of the headstone/marker included in the scope of work (SOW). All inconsistencies will be researched, discussed and resolved with the Cemetery Director prior to moving any headstone or marker from the gravesite. Upon completion of the joint survey and corrective actions as necessary, the COR and the Contractor shall certify the verification and inspection, by signing the Burial Register Report printout. The CO/COR will give the approval to begin the project. When the Contractor finishes working each day, a joint re-inspection will be completed for all headstones and markers raised & realigned. The Contractor and the COR will re-inspect and verify the accuracy of the placement of headstones or markers on the correct gravesite using the same Burial Register Report that was used for the initial inspection. A copy of the original, signed verification and inspection form shall be forwarded to the Contracting Officer, a copy of the report will be maintained by the Cemetery. Copies of the inspections/verification forms will be provided to the contractor’s designee and COR for their official contract files.

The Contractor will protect all headstones and markers from damage during the process. The Contractor will ensure that headstones or marker are protected from damage or being discolored from dirt or soil contact. Contractor shall submit transmittals to the COR on the method of elevating headstones and markers for approval.

HEADSTONES AND MARKERS WILL NOT BE PHYSICALLY REMOVED FROM THE GRAVESITE DURING THE PROJECT.

Note (1): The professional land surveyor shall measure the total square feet of area to receive turf replacement/renovation to include all the cemetery sections defined in the work area. Excluded from the total square-footage calculation for turf replacement/renovation are the footprint of paving, gravesite markers, headstones, section markers, valve boxes, trees, and any other site feature which deducts from the area of turf.

Note (2): Irrigation Systems: Irrigation systems are to be protected in place. Any damage to the irrigation system shall be repaired by the Contractor at no additional cost to the Government. Work to be accomplished under this contract does not involve new installation of irrigations lines, sprinkler heads or other associated fixtures. However, the work does involve the raising and/or lowering of sprinkler heads, and irrigation valve boxes. The Contractor shall submit a request to the COR/Cemetery Director to make temporary adjustments to the irrigation system in the sections subject to the contract so as not to interfere with the Contractor’s activities. Temporary adjustments include temporary removal and capping of sprinkler heads; temporary adjustment of arc patterns of sprinkler heads; and temporary adjustments to irrigation scheduling. All irrigation adjustments shall be restored to their original condition prior to installation of new sod.

1.2 BURIAL SECTION DATA:

Full Section Renovation as described herein includes both Headstone Support System, R&R, and Turf Renovation

Turf Renovation Only

1.3 THE NCA MISSION: The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interred there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.

1.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR):

A. The VA Contact Person is Andrew Matthews: Eagle Point National Cemetery Director. The COR for the project is David Barnes. The COR or his designee(s) will make site visits on a regular basis. The COR may designate an “authorized on site designee” to observe work progress. The Cemetery Director for Eagle Point National Cemetery is located on site and can be contacted at the administration building or at (541) 826-2511.

B. The Contracting Officer’s Representative (COR) responsibilities will include, but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative; ensuring compliance with contract requirements insofar as the work is concerned; and advising the CO of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The COR designated for this proposed contract will be officially appointed in writing by the CO.

C. If work is authorized to be performed after hours or on weekends/holidays and an emergency should occur, the Contractor shall contact the VA Police Office in the absence of the COR or his designee. The VA Police will then contact the COR or take appropriate action.

1.5 CEMETERY LOCATION: The services will be performed at one (1) location:

EAGLE POINT NATIONAL CEMETERY

2763 Riley Rd.

Eagle Point, OR 97524 Phone: 541-826-2511 Fax: 541-826-2888

1.6 CONTRACTOR’S RESPONSIBILITIES AND INSURANCE REQUIREMENTS:

A. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to themselves or their employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by themselves or their employees’ fault or negligence. Any negligence on the part of the Government, its officers, agents, servants and employees, shall not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there-from. The Contractor shall maintain workmen’s compensation, personal liability, automobile liability, and property damage insurance, as prescribed by the laws of the State of Oregon, and in accordance with FAR 52.282-5, Section C. Evidence of coverage is required before commencing work under this contract (copy of Certificate of Insurance), and it will not be changed or cancelled without thirty calendar days prior written notice to the Contracting Officer.

1.7 CONTRACTOR DUTIES:

A. Contractor Superintendent: A competent and experienced Contractor Superintendent shall be provided by the Contractor for not less than two (2) hours a day whenever work is being performed - other than trash and debris pick-up. The Contractor Superintendent shall have not less than three (3) years experience as a direct supervisor of a commercial service operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The Contractor Superintendent shall ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure that employees are adequately supervised, and proper conduct is maintained. In the absence of the Superintendent, the Contractor shall appoint an English-speaking crew foreman or an employee who shall be responsible to ensure that the work is being accomplished in an expeditious manner, is performed in accordance with the contract specifications and that the work shall progress without undue delay.

B. Work Hours: Work shall be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, except for Holidays, unless otherwise directed by the COR. At Contractor request and with the written permission of the COR, work shall also be permitted to be scheduled for weekends and/or Holidays. When emergency situations, that are caused by the Contractor or severe adverse weather prohibits work during the week, then he/she shall obtain approval from the COR to work on weekends in order to meet the period of performance. The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration time frame. No work shall be permitted on Veterans Day and Memorial Day and the two days immediately prior to Memorial Day for preparation. Notwithstanding, if any work under this contract shall be performed outside of the VA’s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), then Contractor shall notify the COR at least 48 hours in advance.

C. Federal Holidays: Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr., Washington’s Day* Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

*This holiday is designated as "Washington's Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

D. After Normal Hours On-Call/Emergency Situations: The Contractor shall establish and maintain a point-of-contact to receive emergency calls from the COR(s). The point-of-contact shall be available on a 24-hour basis including during weekends, Federal Holidays and after normal hours of operation. The Contractor shall provide name/telephone number(s) for Project Manager (Home & Office), Superintendent, and Foreman, including normal and emergency/after-hours contact numbers, mobile, and fax numbers. In the event of an emergency, repairs shall be made as expeditiously as circumstances allow or within (24) hours upon initial emergency call. If work is authorized to be performed after hours or on weekends/holidays and an emergency should occur, the Contractor shall contact the COR and the Cemetery Director. In the absence of the COR and the Cemetery Director, the Contractor shall contact the local police.

1.8 REPORTING:

A. The Contractor shall be required to report each workday to the Cemetery Director or COR at the main office of the Eagle Point National Cemetery. Contractor shall log in and obtain funeral and/or special schedules as defined herein. This check in is mandatory. Daily meetings will be at an agreed upon time between the COR and the Contractor. The contractor shall provide an anticipated work schedule each workday or as agreed upon with the Cemetery Director or COR, and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. These daily meetings shall also be an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which will vary, depending on the event. The Contractor’s Superintendent can thus assign tasks accordingly throughout the rest of the Cemetery, so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR(s) will then assist in doing so.

B. A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled funerals will be provided daily. The Contractor shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she shall ask the COR(s).

C. The Contractor Supervisor shall provide WEEKLY and DAILY work schedules to the COR. The contractor is required to schedule all required services and is further required to comply with his schedule except for delays beyond his control. Such delays shall be coordinated through the COR. The work schedule shall include deficient work identified by contractor's quality control inspections and not yet corrected.

D. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M. indicating the work to be performed during the following week and the DAILY schedule shall be submitted each workday by 8:00 A.M. indicating work being performed on that day.

E. The Contractor shall meet with the COR or authorized designee, at the end of each workday to present documents showing services performed and ensure that work is on schedule.

F. The Contractor Supervisor shall provide weekly an accurate written report identifying all work that took place within the previous seven calendar days. The Contractor shall document services performed, indicate the location where work was to be performed, and provide information to the COR as required.

G. In instances where the COR determines that the work is behind schedule, he/she will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe.

H. Where work conflicts with existing utility/service lines (above ground/below ground), the corresponding utilities company and the COR will be notified and the Contractor shall obtain any necessary permits/ blue prints and cooperate with the utilities company/cemetery staff to avoid any damage or liability, and provide a safe work environment for his/her employees. Contractor shall be responsible for damages to utilities, above and below ground.

1.9 CLEAN UP and DISPOSAL:

A. The Contractor shall be responsible for cleaning cemetery structures, headstones, monuments, and roadways that are soiled or stained as a result of Contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures headstones, and monuments at the end of each workday. Roadways shall be cleaned with a street sweeper each day as needed to keep the existing roads free from dirt and mud resulting from Contractor operations. No hazardous chemicals shall be used at any time on Government property. The Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be brought to the immediate attention of the COR prior to washing/cleaning.

B. The Government will not provide receptacle(s) for disposal of debris related to this contract. The Contractor shall be permitted to place his/her trash receptacle dumpsters in the COR approved “Contractor Staging Area”.

C. At the end of each day the Contractor shall remove all debris from the cemetery site resulting from the work. The Contractor shall always ensure that rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout the site.

D. The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and Local law and regulations. The Contractor is required to obtain required disposal permits from the State regulatory agency. On-installation storage or disposal of hazardous waste is NOT allowed.

1.10 WORK PERFORMED BY OTHERS ON SITE:

A. The Government will undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it will be provided by the COR(s). The Contractor shall be responsible for reporting to the COR(s) any problems or questions that shall arise with any other personnel on site during the period of performance of this contract. The Contractor shall not take it upon him or herself to resolve any problems or issues with other on-site contractors or employees, but rather shall leave it to the COR(s) to resolve the issue.

B. The Contractor (including his or her employees, subcontractors, consultants or the like shall not operate trucks, tractors, and other heavy equipment on any turf area except as provided in this contract to perform work or as authorized by the COR. The Contractor shall be responsible for repairing turf damage caused by the Contractor‘s equipment and staff at no additional cost to the Government.

1.11 WORK ENVIRONMENT:

A. All work under this contract shall be performed primarily outdoors and personnel performing these services shall be exposed to wind, sun, cold, dampness, frost, fog and rain. These conditions, may, at times, be extreme. The contractor shall take all necessary precautions to protect his/her employees from the elements to the maximum practicable extent. Weather shall not be considered an excusable delay in meeting specifications or project schedule. The Contractor understands that it shall be necessary to work throughout all weather conditions (unless highly extreme, causing equipment rutting and/or hazards, and dangerous to employees or public) and to apply additional labor and equipment as necessary to meet deadlines, at no additional cost to the Government. If weather conditions are so extreme such that work performed on that day may cause more damage to the cemetery grounds than good, (e.g., equipment rutting) and/or posing hazards to employees or public, the COR has the authority to stop work until conditions improve and the COR directs continuation of performance.

B. Due to the sensitive mission of the cemetery, the work could occasionally involve contact with and/or exposure to grieving individuals. Contractor personnel shall exercise and exhibit absolute decorum, composure and stability always and refer such individuals to Cemetery Staff.

1.12 CONTRACTOR-FURNISHED ITEMS:

A. The Contractor shall be responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract.

B. Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations.

C. The Contractor shall be responsible for the supply, maintenance and repair of all contractor-owned equipment. This includes, minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract. No contractor equipment maintenance repairs of any kind can be done on cemetery property without COR(s) approval.

D. Contractor Staging Areas: Primary staging area shall be on an open turf area between Sections 22 and 27. The Contractor shall install a 6-foot high chain link fence with green fabric and gates around this entire area for duration of the work in those sections. Contractor shall base operations out of these staging areas, using it for materials, equipment storage, administration, employee toilets, trash dumpster area, employee parking, employee lunch/break area, etc. After completion of project work, Contractor shall remove fencing and restore the turf area back to original condition, through turf renovation as described herein.

E. The Contractor shall be responsible for ensuring that all his/her motor vehicles and equipment meet State inspection, safety, licensing, registration, and insurance requirements.

F. Only Contractor equipment and supplies (property) required to perform work under this contract shall be stored at the Contractor’s designated storage area at the end of each workday. No personal property, equipment, or vehicles shall be stored on the cemetery premises.

G. Electricity: In case the Contractor requires electricity while in performance of this contract, the Contractor shall provide and utilize portable generators as necessary to complete the work. If Contractor hookup to Eagle Point National Cemetery electrical distribution system is approved by COR, the Contractor shall provide all necessary connections and complete connection work in accordance with NEC requirements, and at no additional cost to the Government.

H. Water: Water will only be made available via Contractor connection to existing Cemetery water system in existing locations where connection is available, at no cost to the Contractor for purposes of this contract only. The Contractor shall be responsible for making connections to this water supply in accordance with local regulations. Coordination and COR-approval is required for water connection assemblies. Water outlets shall be equipped with shut-off valves to prevent water waste. Contractor shall not obstruct normal traffic flow on adjacent roads while water is being obtained. In locations where Cemetery water system is not readily available, the Contractor shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this contract, at no additional cost to the Government.

I. Refuse Facilities: The Contractor shall provide his/her own REFUSE FACILITIES, and these shall only be in the COR approved “Staging Area”. The Contractor shall not be authorized to place dumpsters or refuse facilities in any other location at the cemetery other than the approved staging area. The contractor shall be required to dispose of all debris and other waste materials generated by his/her work at a licensed off-site landfill unless otherwise directed by the COR(S). The Government will not provide receptacles for disposal of debris as a result of the services provided under this contract. In case of Hazardous Materials contractor is required to obtain required disposal permits from the State regulatory agency.

J. Portable Toilets: The Contractor shall provide portable chemical toilets for use by workmen as necessary to comply with applicable OSHA requirements. These portable toilet facilities shall be kept clean and free of excessive odors, insects, etc. Locate portable toilet facilities in the COR approved Contractor Staging Area only. It shall not be permissible to locate portable toilet facilities in any other locations throughout the cemetery. The use of the permanent cemetery toilet facilities by workmen is strictly prohibited throughout the duration of this contract. All connections and appliances connected therewith shall be removed prior to completion of contract, and premises left perfectly clean.

K. Identification, Parking, Smoking, and VA Regulations: The Contractor's employees shall always wear visible identification while on the premises of the Cemetery. It shall be the responsibility of the Contractor to park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking shall be prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations will result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

L. Orientation for Contractor Employees:

1. The Contractor shall be responsible to ensure that Contractor employees coming to the work site shall receive complete information on each of these subjects;

a. Fire and Safety,

b. Project Work Schedule,

c. Rules Pertaining to Workers,

d. General Parameter Job Related Issues,

e. Disaster procedures,

f. All technical requirements of the project.

g. Treatment of Headstones.

2. The Contractor shall be responsible to ensure Contractor employees providing work on this contract shall be fully trained and completely competent to perform the required work.

1.13 STANDARDS OF CONTRACTOR AND EMPLOYEE CONDUCT:

A. Contractor personnel shall be required to adhere to the following standards of dress, conduct, supervision and training while performing work on Government property. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901. It will be subject to immediate enforcement action by the Contracting Officer if these standards are not adhered to during the period of performance of this contract. Contractor management shall be responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices.

B. Contractor personnel shall always be fully clothed, to include upper garment to cover body from the waist to the neck and long pants or slacks. Clothing shall be clean, and presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Overall cleanliness and personal hygiene are imperative. Uniform shirts and hats are preferred. If uniforms are used, they shall be in unison among all employees. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, shall be prohibited. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements. The Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, and maintenance areas.

C. The Contractor/personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices is prohibited. Due to the sensitive mission of the cemetery, Contractor employees shall come into daily contact with grieving individuals, therefore Contractor employees shall exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from cemetery visitors shall be politely referred to Government cemetery staff. Gratuities of any kind shall be strictly prohibited.

D. Contractor personnel shall consume food and beverage only within areas designated by the COR(s). Intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited (including legalized marijuana use). Use of tobacco products is only allowed in specific areas designated by the COR/Cemetery Director.

E. Contractor employees shall only take breaks/rest periods and lunch breaks at the Contractor Staging Area, not in the field. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

F. Workers shall utilize contractor provided temporary chemical toilet facilities located only in the Contractor Staging Area. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

G. No tools, equipment or other items will be placed or leaned on headstones or monuments. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), to lift markers out of the ground; pickaxes are not an acceptable tool for moving markers.

H. Identification, Parking, Smoking, and VA Regulations: The Contractor's employees shall always wear visible identification while on the premises of the Cemetery. Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Workers are not allowed to park throughout the cemetery grounds, and violation of this requirement shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery. Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

I. Orientation for Contractor Employees:

1. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive complete information on each of these subjects:

a. Safety and Environmental Protection, and Fire Safety.

b. Project Work Schedule.

c. Rules Pertaining to Workers.

d. General Parameter Job Related Issues.

e. Disaster procedures.

f. All technical requirements of the project.

2. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

3. The Contractor shall be responsible to ensure that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions set forth above in this solicitation package regarding their performance and conduct during the performance period of this contract. Each contractor and subcontractor employee shall sign a Statement of Compliance, (Attachment 6); the Contractor shall deliver the signed statements to the COR before work may begin or before any new employee can work on Cemetery grounds

J. Labor Force and Equipment:

1. The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide, labor and equipment as necessary to meet deadlines at no additional cost to the Government. The Contractor shall provide additional resources necessary to meet or return to specified work requirements after special events and/or services. The Contractor shall determine the number of employees and the amount and kinds of equipment needed during the period of performance.

2. Employee Listing: The Contractor shall maintain and provide the COR a current list of all employees on site including subcontractor personnel. The list shall include the employee’s name, job title, and driver’s license number.

3. Employee Identification: The Contractor's employees shall always wear visible identification while on the premises of the Cemetery.

1.14 SAFETY and ENVIRONMENTAL PROTECTION:

A. The Contractor is responsible to ensure that all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

B. Matters related to safety, and any actions of…