American Lake - Responses to Questions IOTA.docx
DOCX document 2 MB Posted
- Solicitation number
- 36C77626Q0155
About this file
This is a Responses to Questions document addressing inquiries from potential contractors regarding solicitation 36C77626Q0155 for Initial Outfitting, Transitioning and Activation (IOT&A) services at American Lake Veterans Affairs Medical Center in Tacoma, Washington.
The project involves transitioning ambulatory services and approximately 425 employees to Building 201 at the American Lake VAMC campus (9600 Veterans Dr. SW, Tacoma, WA 98493-0003). Key service requirements include relocation of IT equipment (computers, monitors, and peripherals) with same-day removal and reinstallation; no warehousing of IT equipment is required. The contractor will not procure new equipment but will support acquisition packages development. No physical inventory of furniture, fixtures, and equipment (FF&E) is required since most will be new, except for existing computer equipment. The contract is new with no predecessor. The contractor must participate in design and construction coordination meetings from August 2026 through project closeout in May 2030, with a minimum frequency of monthly meetings for the first 18 months, increasing to bi-weekly meetings during final construction phases. The contractor will work from shared workspace with five business days' advance notice to the Contracting Officer's Representative (COR) and is not required to be onsite daily except during meetings and the activation phase. The VA will provide staffing relocation details and building location information post-award once clinical services submit staffing plans; most staff are relocating from Building 81 with additional personnel from other campus buildings.
View the file
Other files
Show all 22
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
36C77626Q0155 American Lake B201 IOT&A Solicitation Questions & Answers
1. IT Equipment: Please validate if IT equipment (to include monitors, computer and peripherals) install and/or warehouse is required in IOTA contract
Answer: Yes, relocation of monitors, computers and peripherals are included and will require pre-planned removal and re-install to occur on the same day. Warehousing will not be required for these items. See revised PWS. Section 17.1 Warehousing - removed the requirement to store IT equipment and adds the requirement to relocate equipment under Section 17.2 Relocation of Reuse and Personnel Files. Relocation of IT equipment (PCs, monitors, and peripherals) will require removal and re-install to occur on the same day. It is estimated one computer/desk setup per employee to be moved (425).
1. Is there an existing contract?
Answer: No existing contract
1. If there is an existing contract, can you provide the contract number?
Answer: No existing contract
1. If there is an existing contract, can you provide the solicitation number for which it was awarded under?
Answer: No existing contract
1. If there is an existing contract, can you provide the name of the awardee?
Answer: No existing contract
1. Do you require the awardee to be onsite daily?
Answer: No. Contractor to be onsite for meetings where it’s beneficial to be face-to-face and during the activation phase.
1. Will there be office space or area where the awardee can work from or out of?
Answer: Yes, shared workspace; requires advanced notice to the COR of 5 business days
1. Is there a need to provide maintenance and repair services?
Answer: No.
1. Will there be a need to procure new equipment to support the project?
Answer: Contractor will not procure new equipment, however there is a task requirement for Acquisition Packages Development – Task 16.5.
1. Is a physical inventory of FF&E anticipated / expected?
Answer: No physical inventory is required, since the expectation is that all FFE will be new, with the exception of computers, monitors and peripherals.
1. Are any of the services being relocated from other existing locations?
Answer: Service lines moving into Building 201 are currently located on the American lake campus
1. Section 4.0 notes that the scope includes "... transitioning the staff and Veterans/patients associated with the project." Will the IOTA contractor be responsible for coordinating the patient move?
Answer: There are no inpatients that will require relocation. Building 201 is for ambulatory services only.
1. Section 4.0 notes that the scope includes "... transitioning the staff and Veterans/patients associated with the project." Will the IOTA contractor be responsible for moving patient personal items? In boxes?
Answer: No
1. 16.1 Meeting Facilitation, 2nd paragraph states "The IOTA contractor shall participate in design/construction meetings as determined by the COR." Can the government provide a reasonable estimate of number or types of meetings in which the IOTA contractor may need to participate, so the IOTA can provide an accurate BOE?
Answer: The IOTA deliverable reviews and coordination meetings specified in the IOTA Performance Work Statement are required. The Contractor should expect to attend regular design/construction coordination meetings through the duration of the design, construction and project close-out. Starting August 2026 through occupancy May 2030 and project close-out. Dedicated Design-Build construction meetings are required. The IOTA contactor will be required to provide input and reviews related to the Design-Build contract.
For specifically the Design-Build interface and coordination, expect a minimum of one monthly meeting for the first 18 months and onward, and increasing to every other week meetings during the Construction 75%- 100% completion to close-out.
1. Are all of the 425 employees/staff expected to be relocating to building 201, being relocated from the same space/building? If not, will the VA please provide a list of where employees are relocating from?
Answer: VA will provide list after contract award and once staffing plans have been provided by Clinical services. Most staff will be coming from Building 81, but not all. There will be other staff relocating from other buildings on the same campus also.
1. Can the VA please provide the address or map of where building 201 will be located on the American Lake VAMC campus?
Answer: Campus address is: 9600 Veterans Dr. SW, Tacoma, WA 98493-0003; Campus site map with proposed location of new building is provided below:
image10.png image1.png
File details come from the government source that posted it. Updated .