Amendment 0001 - Att 02 - Pre Proposal Conference - Tuscaloosa.pdf

Pre-proposal Conference

Project: 679-20-104 – EHRM Infrastructure Upgrades– Tuscaloosa, Alabama

Program Contracting Activity Central (PCAC) Solicitation Number 36C77625R0025

March 19, 2025

Agenda

• Introductions

• Today’s Goal

• Project Scope

• Proposal Instructions

• Thank you for attending – Questions?

2Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Today’s Goal

• Provide Offerors an opportunity to gain a better understanding, inspect the site, ask questions, interface, and receive clarity from the Tuscaloosa team and Contracting.

• The site visit serves as an opportunity to view site conditions prior to submitting the proposal package in accordance with FAR 52.236-3: Site Investigation and Conditions Effecting the Work.

• The site visit will consist of a guided walk-through hosted by the Tuscaloosa COR

• Encourage questions and clarifications at any time.

• You must submit questions in writing for RFI’s to be incorporated into the contract via a solicitation amendment. It is the Offeror’s responsibility to take notes and submit questions by the deadline.

• Questions are due to the CS/CO by March 28, 2025, at 3pm CST.

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC 3 mailto:Jennifer_Braaten@va.gov mailto:Dawn.Schydzik@va.gov

Project Scope

• Project goal is to complete EHRM Infrastructure Upgrades at the Tuscaloosa VA

Medical Center (VAMC) site located in Tuscaloosa, Alabama per contract drawings and specifications.

– Work includes the demolition, installation, and new upgrades of the following infrastructure: Electrical (electrical panel upgrade, power (normal and emergency)), Bonding, UPS, Overhead power distribution in new Data Center, Building Management System interfaces, HVAC, expansion and renovation of existing space, communication (Data outlets, patch panels, upgrade to Cat 6A cable), physical security upgrades, fiber infrastructure backbone campus wide within and between buildings, install diversified path to new Data Center for WAN, hazardous material abatement, demolition of Greenhouse Building 101, and construction of new stand-alone Data Center Building 151.

4Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Project Background

• POP: 730 calendar days after Notice to Proceed (NTP)

• Target Award Date: 06/27/2025

• Address: Tuscaloosa VAMC

3701 Loop Road East Tuscaloosa, AL 35404 Building 5 Conference Rm. 210

5Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Proposal Instructions

• Section 2 Instructions begins on page 8

• Proposals due to CS/CO on or before:

– April, 22 2025, 3:00pm CST

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

• Create three volumes (Vol. I: Technical, Vol. II: Price, and Vol. III: Administrative)

• Only proposals submitted via email will be accepted. See Section 2.8: Proposal

Requirements

• Make sure you verify receipt

• Pay attention to detailed requirements

• State the obvious

6Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC mailto:Jennifer.Braaten@va.gov mailto:Dawn.Schydzik@va.gov

Submission

• SF1442 - block 19 & 20 - Amendment Acknowledgement only and signature.

• Technical Proposal Requirements: Factor 1: Past Performance

• Price Proposal Requirements

7Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Factor 1: Past Performance (Technical)

- Offeror shall provide a detailed summary of the most recent three (3) projects that includes:

• 1. Owner Government Agency/Company which awarded contract and their contact information (Name, Title, Telephone Number, Email);

• 2. Contract Number;

• 3. Location (physical address) of project performance;

• 4. Project Name;

• 5. Project Description (Details of construction requirements, challenges, and solutions);

• 6. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.);

• 7. Project Performance Period (Initial and actual, schedule impacts and efficiencies); and

• 8. Subcontractors (Name, Roles, Responsibilities, Percent of work).

• 9. In addition, for each project submitted, Offerors shall provide a narrative that describes recent successful performance in the construction of infrastructure upgrades similar in scope of work to “Project 679-20-104 EHRM Infrastructure Upgrades – Tuscaloosa, AL. Information shall include details on complexity, magnitude, challenges, and degree of success. Offeror is encouraged to include supporting documents such as photographs that support the narrative. The narrative should discuss items such as challenges with schedule, unforeseen site conditions, or other unusual factors, and provide details on how the offeror overcame those challenges.

8Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Factor 1: Past Performance - Evaluation

• Past performance demonstrating higher levels of success and quality on recent and relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Offerors should make every attempt to provide past performance for projects cited in factor 1 by furnishing a Past Performance Questionnaire completed by the customer or a CPARS rating, if applicable and available.

• Contractors without relevant past performance or for whom past performance information is not available, the offeror cannot be evaluated favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

9Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Price Proposal Requirements

Offerors shall provide a breakdown of their base bid line item on the price breakdown form provided as a solicitation Attachment 17. Offerors shall provide pricing on each line item on the SF1442 continuation price sheet.

Note: In accordance with FAR 28.101-1, this solicitation requires both a bid guarantee and a performance and payment bond.

10Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Price Proposal - Evaluation

• The total evaluated price will be determined by the Offeror's price provided on the Price Schedule in include base line item.

• Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range.

11Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Reminder

• Questions are due to the CS/CO by March 28, 2025 at 3pm CST.

• Proposals due to CS/CO on or before April 22, 2025, at 3pm CST.

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to COR.

12Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

POINTS OF CONTACT

Project Procured by PCAC Program Contracting Activity Central

Dawn Schydzik Contract Specialist (PCAC Team 9)

Dawn.Schydzik@va.gov

Jen Braaten Contracting Officer (PCAC Team 9)

Jennifer.Braaten@va.gov

Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC

Questions/Comments

• Please ask any project related questions not technical in nature

• Please provide feedback if you found this conference helpful

Thank you for your interest in VA and for joining us today!

14Project: 679-20-104 – EHRM Infrastructure Upgrades – Tuscaloosa VAMC