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TECHNICAL QUESTIONS AND
| SOLICITATION #: |
| 36C77625B0042 |
| RESPONSES TRACKING SHEET |
| PROJECT TITLE: |
| Construct Friendship House Replacement, OKC, OK |
| # |
| RECEIVED |
| ANSWERED |
| CONTRACTOR QUESTION |
| VA RESPONSE |
| Please confirm if the ornamental fence panels can attach directly to the masonry columns or do they need to have an end post next to the columns |
| Follow details for attachment to brick columns per AS0003. |
| Please provide a revised bid form that allows alternates 08 and 09 to be communicated to the VA. Alternate 08 has eight prices and alternate 09 has five prices. The current bid form has space for only one unit or price for alternates 08 and 09. |
| The total price should be stated as the CLIN total price. Detailed costs for each sub-item can be listed next to each item and/or included in an attached price breakdown. |
| There is a spec provided for accordion partitions; however, we cannot find any accordion partitions on the plans. Please clarify. |
| Omit accordion folding door from specifications. |
| Please confirm all demolished materials are to be disposed of by the general contractor and the VA does not want to retain any of the demolished materials. |
| All materials not specified in the SOW or specifications to be retained will be removed, recycled, or demolished from the site as applicable. |
| Please provide soil report described in 01 00 00-1.11.C. |
| See attached soils report from Terracon dated 12/3/2021. |
| Will contractors need to meter utilities such as water and electric during construction? |
| Reference specification section 01 00 00 General Requirements, 1.19.C for electrical service / 1.19.F for water service. |
| Please confirm if a construction sign will be required for this project. |
| Reference specification section 01 00 00 General Requirements, 1.23 for Construction Sign / 1.24 for Safety Sign |
| Please confirm if the contractor must hire a professional photography service to take progress photos during construction. The contractor recommends on site superintendents take progress photos in lieu of professional photographer. |
| Reference specification section 01 91 00 General Commissioning Requirements 3.9 and section 01 00 00 1.25 for photographer qualifications. |
| Please confirm if the contractor is required to utilize a scheduling consultant for this project. |
| Reference specification 01 32 16.15 Project Schedules, 1.2 for the representative responsible for the Project Schedule. |
| Please confirm Certified Safety Professional (CSP) is required for monthly inspections. The contractor recommends SSHO carry out all safety inspections. |
| Reference specification 01 35 25 Safety Requirements, 1.9, for the requirements of monthly site safety inspections. |
| Please confirm tuberculosis screening will be required for all workers on this project. |
| Reference specification 01 35 25 Safety Requirements, 1.3 for tuberculosis screening requirements. |
Please confirm additional QC consultants will be required as per 01 45 00-3.4.C, Experience Matrix. If required, these additional QC consultants will add significant cost to the project. The contractor recommends the designated QCM satisfy all QC requirements and additional QC consultants are not required.
Reference specification 01 45 00 Quality Control, 3.4.C., for the minimum experience requirements of the individual performing quality control of the areas identified (as applicable).
| Can the SSHO share any other responsibilities such as superintendent or QCM? |
| Reference specification 01 35 25 Safety Requirements 1.7.D, for the SSHO and 01 45 00 Quality Control 3.4.B, for the CQC System Manager. |
| Please provide details for the Type-S-1 light pole bases. |
| The pole base for the exterior lighting was intended to be included on sheet E-002 and appears to be missing due to graphical errors. See the snapshot below. This will be replaced in the future addendum. At a minimum, the pole base shall comply with §2.2 of specifications 26 56 00. |
| Please provide specifications for concrete paving, curbs, gutters and sidewalks. |
| Please reference note 14 on Sheet C100. All civil site improvements (including concrete paving, curbs gutters and sidewalks) to be completed in accordance with City of Oklahoma City Standard Specifications. |
| The door hardware schedule calls for specific door hardware on the aluminum storefront doors. Will the storefront manufacturer’s standard hardware be considered as an alternative hardware to the specified hardware, assuming it is equivalent? |
| Storefront manufacturer hardware is acceptable in lieu of specified hardware; hardware must meet performance and function requirements of specified hardware. |
Please provide structural details/ cuts of the 4 rectangular shapes on the south end of the building. We assume they are planters, but there is not enough detail provided in the structural drawings to show how they are to be constructed.
Please see Addendum 03
On the SW corner of the building, west of gridline 1 and between gridlines A and C there are 4 squares. Please provide details and explanations of these squares. We cannot tell what they are.
| Please provide structural details and cuts of the ramp on the south end of the building. |
| Ramp walls should be constructed per 13/S-003. Ramp paving per 6/C-302. |
| There are many elements south of gridline A that are not clearly detailed. Please provide details of all structural elements shown. |
| AS003 provides the layout. 13/S-003 provides the structural design of walls and footings. |
| Please confirm the total width of the sliding gate opening, from outside curb to outside curb. This is needed for crash rating calculations. |
| Refer to Civil sheet: C-201 & C-202 for gate opening width |
| Please confirm the total width of the sliding gate opening, from outside curb to outside curb. This is needed for crash rating calculations. |
| Duplicate. See response to #21. |
| Is there a wind load rating for the crash-rated gate? |
| 109 MPH. Structural - KFC |
| Please confirm the desired finish and color for any chain-link fence or gates. |
| Vinyl-coated black |
| Specs are provided for chain-link and high security fences. Fence shown in elevations on plans sheets AS002, AS003 and AS004 appears to be standard ornamental (not high security). Please confirm. If the fence is not high security, should the gates match? |
| See attached, revised specification section 32 31 40. |
| What type of access controls are desired for the crash gate? Keypad, pedestal, card reader, intercom, remotes, vehicle car tags? |
| Pedestal, Keypad, Card reader |
Will the gates (personnel and vehicle) remain open during normal business hours and closed after business hours, or closed at all times? Will there be entry controls from inside the building as well, such as the ability to unlock gates remotely?
Closed at all times with entry controls form inside the building as well
| When the gates are closed, will there be "free exit" from all gates or will a keypad, or card reader or intercom be required to exit? Should there be loop wire cut into the pavement to open gates when vehicles are leaving? |
| Free Exit, cut detector loop into pavement |
| Please describe all access controls desired for pedestrian gates. |
| The perimeter fence pedestrian gate shall be armed with dual-authentication card |
readers and magnetic locks
| Can the posts for the pedestrian gate be surface mounted to the sidewalk or do the post need to be set in concrete? |
| Reference architectural plans for all fencing and gate details. |
| Spec section 10 22 26.13 calls out accordion folding doors. We do not see where these doors are included in the plans. Please advise if these are included in the project and if so, where they will be installed within the friendship house. |
| Duplicate question. See response to question #3. |
| Section 2.15 of the solicitation agreement states all contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA medical center concerning badging requirements. If the site requires an investigation, the contractor must follow VA directive 0710. Please advise if this applies to this project or if any background checks are required for subcontractors. |
| This is not required for this project. |
| TV mounts (A5210, A5220) and smart board (U0001) on the equipment schedule do not have a specified product shown in the plans or specifications. Can you please provide specs for these three pieces of equipment? |
| Adjustable arm television wall bracket basis of design: |
Mounting Dream Long Arm TV Wall Mount for Most 42-90 Inch TV, 40 Inch Extension TV Mount Swivel and Tilt, Full Motion Mount Fits Max VESA 800x400mm, 150 lbs. Loading, 16”,18”, 24” Studs Wall Mount Bracket basis of design:
Pro Mounts Basics FF84 Universal Flat Mount – UPC 852314002054
For a separate smartboard bracket, use this for basis of design:
SMART Technologies WM-SBID-200 Wall Mount for Select SMART Board Displays
| Please provide a full geotechnical report |
| Refer Question 5 response. |
Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? If no to the question above, will the SSHO need to be full-time for this project?
Per 01 35 26 Safety Requirements, paragraph 1.9.A: ‘The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds….” Reference specification 01 35 25 Safety Requirements 1.7.D, for the SSHO.
Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? If no to the question above, will the QA/QC need to be full time for this project?
Per 01 45 00 Quality Control, paragraph 3.4.B: The CQC System Manager is assigned as CQC System Manager but has duties as project superintendent in addition to quality control.
Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?
Refer Question 35 response.
Please confirm if tax should be included in our proposal?
Yes, taxes should be included
Please provide the latest wage determination for this project’s county.
Latest DB Wages Determination from July 25 was posted on SAM.gov
Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?
Yes. After award is made, wages will consistent for the life of the project with no escalation
Please confirm the current design documents meet current VA TIL guidelines.
TIL guides referenced on sheet GI001.
Please confirm any minority business participation requirements.
This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offers received from other than SDVOSB concerns will not be considered.
Please consider updating the wage determination to General Decision Number: OK20250049 07/25/2025
Latest wages determination to reflect the update on 07/25/2025 was posted on SAM.gov
Please explain the difference between ATT 2 & 3 verses ATT 7 & 8. ATT 7 & 8 does say Addendum so are we to assume to use ATT 7 & 8 verses ATT 2 & 3?
If by ‘ATT’ they are meaning “Attachment’ then all attachments are to work together, not omitting one another unless specifically stated that preceding attachments are voided by subsequent ones.
Please confirm that the SOW for this project is being identified as 1.4 Statement of Bid from Spec 01 00 00 -2 GENERAL REQUIREMENTS.
Yes, this is the statement of bid there are ten deducted alternates.
Please provide additional site walks.
There will be no additional site walks.
| Please confirm if contaminated soil is encountered, will a change order be issued to the contractor to properly haul and dispose of contaminated soils. |
| If contaminated soil are encountered that were not properly identified in the plans or specifications, the VA will evaluate to determine appropriateness for contract modification at that time. |
| Please confirm the Superintendent shall not have any shared duties as a QCM. |
| Refer Question 36 response. |
| Please confirm the SSHO shall not have any shared duties as a QCM. |
| Refer Question 35 response. |
| Please confirm the QCM shall not have any shared duties as the SSHO, Superintendent or any other role on the project. |
| Refer Question 35 & 36 response. |
| Please confirm if the additional QC Specialists can be fulfilled by one (1) person if they meet the qualifications. |
| Per 01 45 00 Quality Control, paragraph 3.4.C: ‘A single person can cover more than one area provided that the single person is qualified to perform QC activities in each designated and that workload allows.’ |
| Please confirm if the QC Specialist can also be fulfilled by an individual who would already be present on site for the duration of the construction sequence. |
| Refer Question 51 response. |
| Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified. |
| Reference specification section 07 84 00. |
| Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid. |
| Reference specification section 07 84 00. |
| Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global, or UL qualifications referenced in section 07 84 00. |
| Correct. Adhere to the installer qualifications per the specs. |
| Please confirm the contractor can utilize the parking lot as an additional lay down area. |
| The parking lot to the east of the site is not ours. Laydown site will need to be apart of the construction site or off site |
| Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award? |
| Project is not tax exempt |
| Please confirm that the telecommunications contractor must submit copies of system manufacturer certification for all technicians. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project. |
| Yes. Certification for all technicians must be submitted. |
| Please confirm cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI). |
| Yes. Cable installers must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI). |
| Please confirm this project must meet the buy American act requirements. |
| Yes. Must meet BAA. |
| Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non plenum spaces? |
| Riser cable can be used for non-plenum applications. No general-purpose cabling will be permitted. |
| Will flexible metal conduit be allowed? |
| All conduit requirements shall be per design specification document. |
| Please confirm the VA will be working and scheduling with the subsystem vendors on scheduling network outages. |
| The prime contractor is responsible for coordination of all subcontractors work, to include outages. |
| Please confirm that the contractor is responsible for providing installing, the operation as well as the licensing of the new security camera system. |
| Yes, confirmed. |
| Please define off hours, we assume off hours to be second shift work but need confirmation. |
| Refer to specification section 01 00 00, 1.3 for working hours. |
| Section 01 00 00 general requirements 1.8 Alterations “includes that the GC will provide a thorough survey of areas in which work is to be done with the COR and VA representative in attendance”. Please confirm that the VA staff will schedule and have the time to do these surveys without delaying the contractor as these thorough surveys are extremely time-consuming. |
| Yes, confirmed. |
| Please confirm per section 01 00 00 that contractor is to provide a commercial photographer/subcontractor with 3 years’ experience and that indexing/navigation will use AutoCAD drawings to be interactive online. Typically, this has been waived on most other VA projects as most facilities do not have the capabilities to utilize AutoCAD. |
| Reference specification section 01 00 00 1.25, for qualification requirements of photographers and photographic documentation. |
| Please confirm the pre-determined intervals in which the photographic documentation is to be done. |
| Reference specification section 01 00 00 1.25.B, for the intervals in which photographic documentation is required. |
| Please provide a list of what work is to be included with the photographic documentation. |
| Reference specification section 01 00 00 1.25, for requirements of photographic documentation. |
| Please confirm that the contractor is to provide online hosting, security measures and redundant server back-up of the photographic documentation for the duration of the project. |
| Yes, per specification section 01 00 00 1.25.E. |
| Can the contractor QC manager serve as the photographer if they meet the requirement of having experience photographing construction projects. The term “Commercial Photographer” is vague, has no licensing requirements or any other information required. |
| Reference specification section 01 91 00 General Commissioning Requirements 3.9 and section 01 00 00 1.25 for photographer qualifications. |
| Can the QC manager serve as the photographer for the demonstration and training recordings? The term “Commercial Photographer” is vague, has no licensing requirements or any other information required. |
| Reference specification section 01 91 00 General Commissioning Requirements 3.9 and section 01 00 00 1.25 for photographer qualifications. |
Please consider waiving the requirement for AISC certification for steel erection or steel fabrication. There is a very limited subcontractor pool who are both an AISC Streel Erector and Fabricator within the areas.
KFC supports AISC certification being waived.
| Please confirm who is responsible for the cost of additional excavation and import where unsuitable soils are found? Unsuitable soil locations should be evaluated on a case-by-case basis post contract award during construction. |
| To be determined and evaluated should this be encountered. |
| Please confirm the Fireproofing requirement on the steel? |
| Refer to sheet GI011 for Life Safety Code Analysis / NFPA 101 requirements. |
| On Civil Drawing C204, there is no Water Fire for the public work on the 6” fire lines, please clarify and add the details. |
| Reference Waterline plans (WF-2025-XXXX) for installing waterlines in the building. Plans provided during bidding are to be used for pricing purposes ONLY. Construction is to be based on APPROVED City plans. Due to the uncertainty of the bidding timeline (approval expires within 12 months), plans are currently under City review. The contractor is to apply for a work-order and pay the applicable inspection fee after approval. |
| On Civil Drawing C204, there are no trench detail callouts, please confirm if it’s going to be an open cut or bore cut. |
| The installation method may depend on the direction from the City of Oklahoma City (ref. Response to RFI #76). Generally speaking, either is acceptable; if a trench is installed, pavement removal/replacement will be necessary (as shown on C203). Follow City of Oklahoma City Standard Specifications and details (referenced on City water line plans) for typical details of both methods. (Note that Roadway replacement will require a City of Oklahoma City Public Paving (PD) permit. |
| Spec 10 75 00 – Flagpoles 2.3 Fabrication states “B. Base: Aluminum plate or stainless steel, of stock design as indicated on drawings.” Looking at the drawing AS002, there is no mention of base. Please clarify the size of the pole and dimensions of the base. |
| Flag pole height to be 25’-0”. Refer to Specification section 10 75 00 for system design. |
| Spec 10 75 00 – Flagpoles 2.3 Fabrication states “E. Halyards: Two sets of 9 mm (3/8 inch) diameter, nylon braided rope with minimum two bronze swivel snaps for each halyard. And F. Cleats: Two aluminum cleats minimum 225 mm (9 inches) long. Secure cleats to pole with two 9 mm (3/8 inch) flat head aluminum machine screws.” Drawing AS002 has only mentioned one Flagpole. Please clarify why two halyards and two cleats needed. |
| Only one halyard and cleat is needed for one flagpole. |
| For the question above, please also confirm the type of Halyard (Internal or External). |
| Prefer external halyard (ease of service). |
| Please clarify fence height of temp fence - documents state 7ft tall, however, industry standard is 6ft with some occasions being 8ft tall. |
| Six feet is acceptable. |
| Please clarify if the temp fence can be construction temp panels with sandbags OR does it need to be post pounded chain link fence; please clarify which type is wanted? |
| Post Pounded and chain link fence. |
| During the construction, how many vehicle gates and pedestrian gates were wanted? Please clarify. |
| Va only requires keys to gates the contractor installs. We do not have a set amount of gates. |
| Please clarify the type of access controls are wanted for the operated crash gate? keypad, pedestal, card reader, intercom, remotes, phones, vehicle car tags? |
| Refer to construction documents TS101 and TY501. |
| Please provide additional details and information for trash enclosure and transformer gates or doors; plans AS004 do not indicate what materials these are made of; only shows layout. |
| Section Details (2/AS004) indicated on Enclosure Plan, show enclosure information |
| Please clarify if the chain link fence is galvanized or black - the specs do not indicate this other than giving basic requirements for fence. |
| Vinyl-coated black |
| Please clarify if gate to be opened and remain open during business hours and closed after hours OR closed at all times, entry controls from inside the building as well? |
| Gate operator is programmable with the access control system. Closed at all times with entry controls form inside the building as well. |
| Please confirm if the ornamental fence panels can attach directly to the masonry columns or do they need have an end post next to the columns note: the ornamental fence sections are 8ft on centers from center post to center posts; so additional partial fence panels sections will be needed to make the 24ft runs and attach to brick columns. |
| Duplicate question to #001. |
Follow details for attachment to brick columns per AS0003.
| Please clarify if the posts for the pedestrian walk gate be surface mounted to concrete OR do we need to core drill for setting these posts? |
| Core drill to maintain a continuity of an anti-ram perimeter |
| Architectural Drawing AS004 shows 32.07 – Anti-Ram Bollards but there is no information for the bollards. Please send info on the bollards. |
| Reference detail on C-302 |
| Referencing above question, Spec 05 50 00 Metal Fabrications Part 3 Execution 3.10 Installation of Steel Pipe Bollards states “Set bollards vertically in concrete piers. Compressive strength of concrete piers shall be 21MPa 3000psi. For dimensions of concrete piers See standard detail SD320523-04.” Please clarify on standard detail SD320523-04. |
| Reference detail on C-302 |
· Drawings AS002 & AS003 calls out “Steel anti ram/anti climb” security fence. Contradictory to that, spec 32 31 40 – 3 High Security Fences and Gates 2.3 Products - General calls out, “Ameristar Montage Commercial”. These are not anti-ram or anti climb, and they only come in 7’ and 8’ heights. Please clarify.
All Fence/gate details are shown on architectural
· In reference to the above question, nowhere in spec 32 31 40 – 3 High Security Fences and Gates has mentioned about meeting anti ram/anti climb specs. Please clarify.
All Fence/gate details are shown on architectural
· In reference to the above question, Ameristar Montage II Stalwart II can be used, which is also more expensive, and posts needs to be installed prior to the brick wall in order to maintain its crash rating.
All Fence/gate details are shown on architectural
· In reference to the above question, “Based on the gate opening sizes and specs, we might have to find an alternative crash rating method for the gate.” Options are,
· Option I: Create an island in the middle of the drive creating the space to allow 2 gates to be installed and maintain the specified crash rating.
· Option 2: A vertical crash beam, this method is dependent on overhead height.
· Option 3: A wedge barrier.
Please Clarify.
All Fence/gate details are shown on architectural Prefer Option 1:
· Spec 07 27 26 – 4 Fluid-Applied Membrane Air Barriers, Vapor Permeable 2.3 Air Barrier 5 Thickness states “5. Thickness: Minimum 1.0 mm (40 mils) dry film thickness, applied in single continuous coat. To meet the rest of the requirements, modern air barriers are installed thinner than this. Please Clarify.
Air barrier thickness can be smaller than specified, provided the installation meets the specified performance requirements.
· Spec 07 54 23 - 9 THERMOPLASTIC POLYOLEFIN (TPO) ROOFING mentioned both E. Membrane Perimeter Anchorage 2. Mechanically Fastening and F. Adhered Systems. Please clarify which one will be used for the TPO Roofing.
Mechanical fastening for coverboard & insulation Fully adhered for membrane.
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