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36C77625B0023 EHRM Infrastructure Upgrades – Bay Pines VAMC Technical Questions and VA Response Tracking Sheet
ITEM
NO.
| DATE QUESTION RECEIVED |
| DATE QUESTION ANSWERED |
| QUESTION |
| GOVERNMENT RESPONSE |
| 1. |
| 7-25-25 |
| 7-28-25 |
| What are the primary evaluation criteria and weighting factors for the upcoming bid selection? |
| This is an Invitation for Bid (IFB). With price being the only consideration. |
| 1. |
| 7-25-25 |
| 7-28-25 |
| Will the Buy American Act (BAA) still apply if certain components (e.g., IT switches, power supplies) are not manufactured in the U.S.? Will Trade Agreements Act (TAA) compliance suffice? |
| BAA will still apply. Under the Trade Agreements Act referenced in the Buy American Act, products from countries that are signatories to the World Trade Organization Agreement on Government Procurement (WTO GPA) are treated equally with domestic goods and will suffice. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| Will the sign-in sheet from site visit be available in addendum? |
| Sign-in sheet was posted to Sam.gov weeks ago. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| Please confirm if tax should be included in our proposal? |
| Reference Special Notes Regarding FAR 52.229-3, Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| Please provide the latest wage determination for this project’s county. |
| Current wage rates are always provided via solicitation amendment when the DOL provides updates. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| Please confirm any minority business participation requirements. |
| This procurement is an SDVOSB set-aside. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| Please confirm if a unit price can be established for rock removal as opposed to carrying in bid? |
| No separate line item concerning unit price for rock removal will be established. |
| 1. |
| 7-25-25 |
| 7-29-25 |
| To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date. |
| Any possible extension of bid due date will be based on when responses to technical questions are posted via solicitation amendment. |
| Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation? |
| In accordance with the FAR 52.222-6, prevailing wages are established at the time of contract award and must be maintained for the duration of the contract. Therefore, the current prevailing wages determined at the time of contract award will remain consistent for the life of the contract with no escalation. |
However, it is important to note that any modifications or changes to the contract that significantly alter the scope of work may require a re-evaluation of the prevailing wage rates. In such cases, the amended wage rates would apply to the revised scope of work a approved by the Contracting Officer.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Specification 26 01 00, Section 1.12: Omissions from the Drawings Section 1.12 acknowledges the potential for omissions in the design documents. Please clarify. |
If discrepancies are discovered after the bid date, who is responsible for resolving them and providing the necessary engineering services?
Will the VA allocate funds to support the completion of engineering design during construction if needed?
Replace with Specification 26 05 11, provided in Amendment 00005 (0005 - SPEC 26 05 11).
| 1. |
| 7-25-25 |
| 9/4/25 |
| Specification 26 01 00, Section 1.12: Omissions from the Drawings Design Intent Alignment. |
If responsibility for finalizing the engineering design is transferred to the contractor during construction. Will the VA provide funding for this work?
If the contractor’s design solutions do not align with the original design intent, how will discrepancies be resolved, and who will bear the cost?
Replace with Specification 26 05 11, provided in Amendment 00005 (0005 - SPEC 26 05 11).
Completion Milestones:
Will the Contracting Officer accept room-by-room completion milestones with photographic documentation?
Can partial building payments be processed?
Regarding payments, they will be processed based on the progress of the work in accordance with FAR 52.232-5, Specification 01 32 16.15, and any applicable supplements.
Modifications and Change Orders:
What dimensional/routing modifications can be field-approved by COR versus requiring formal RFI?
What is the threshold for a modification or change that requires EOR or VA approval versus a modification or change that can be authorized via email or COR review on site – followed by written approval and acceptance of relative cost impacts?
All changes must be approved exclusively by the Contracting Officer. To receive directions or answers to questions, formal RFIs (Requests for Information) must be submitted.
Obsolete Breakers or Incorrect KAIC Ratings.
In the event that existing breakers do not meet the specified 10 KAIC rating or are obsolete, please confirm. Will the VA approve a not-to-exceed allowance to cover necessary breaker replacements?
Is the contractor responsible for cost and labor due to discrepancies between as-built conditions and the panel schedules?
If existing breakers do not match kAIC ratings or are obsolete, the Contractor will notify the engineer of record through a written RFI.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Page CU101 Note #5 says the “accuracy of these underground drawings is not guaranteed" If they are not guaranteed, and we bid from this and something is not as shown, how do we get reimbursed when we run into an issue? |
| Existing utilities were obtained from historic documents provided by the VA. GC is to bid accordingly. Submit an RFI is there are differing site conditions. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Note #5 on CU102 says it is the GC's responsibility to determine the location of all underground utilities and “engineer assumes no responsibility”. Our guess is the engineer doesn’t really know if the drawings are accurate, so how can we be reimbursed when we find discrepancies? |
| Existing utilities were obtained from historic documents provided by the VA. GC is responsible to determine locations. Bid accordingly. |
| 1. |
| 7-15-25 |
| 9/4/25 |
| While participating in the site visit today, it was apparent that there is Air Blown Fiber listed on the drawings, and we would like to know if: |
Standard Armored indoor/outdoor OSP fiber optic cables in inner duct or MAXCELL can be used in lieu of AAF (Air Assisted Fiber), or air blown fiber, backbone cables for this VA Bay Pines project?
Yes. However, distribution splice hubs may be necessary to meet the point to point star topology requirements. Air-blown fiber is the basis of design with the intent of minimizing existing pathway capacities, not to exceed 40%. Also, dielectric cables are required per VA
| 1. |
| 7-16-25 |
| 9/4/25 |
| Access Control Software |
Please confirm the manufacturer and software platform currently in use for the access control system (e.g., Software House CCure 9000).
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Does the VA want to expand the current brand of Access Control? |
| Contract to bid per the design package documents. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is there an existing SSA in place for Access Control, and who is vendor servicing SSA? |
| Our access control is CCure |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Does new access control need to be FICAM Compliant? Is there a current FICAM License? |
| Yes |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Is CESIP Certification required? |
| No |
| 1. |
| 7-16-25 |
| 9/4/25 |
| Reader Licensing |
Does the existing access control system have sufficient available licenses to accommodate the additional card readers?
Contractor shall verify additional quantity and must supply all required licenses.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Are there existing software licenses available from the VA that can be used for new reader/ Controllers? |
| Contractor must supply all required licenses. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| How many Card Readers are currently being operated? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Are we expected to support version updates as part of this contract? |
| Software must be remain updated throughout the warranty period. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Who is the desired manufacturer of the card Readers to be installed? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Are there sufficient Access Control Software licenses to support the new doors? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will the new enclosures for the access control system for the new doors be installed in the new TRs? |
| New enclosures, if deemed necessary, may be installed in new TR's. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please confirm there are enough licenses available for the Access Control additions. |
| Contractor shall verify additional quantity and must supply all required licenses. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please confirm there are enough licenses available for the CCTV additions. |
| Contractor shall verify additional quantity and must supply all required licenses. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is there any existing integration between the access control and CCTV systems? |
If so, what is the base platform (Access Control or Video) that operate both?
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-16-25 |
| 9/4/25 |
| Panel and Reader Report |
Can the VA provide a current “Panel and Reader Report” from the access control system to determine:
i. Whether there are available ports on the local control boards for new readers; and
ii. The physical locations of those panels (e.g., room numbers)?
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-16-25 |
| 9/4/25 |
| Video Management System (VMS) |
Please confirm the manufacturer and software platform currently used for the video management system (e.g., Avigilon ACC Enterprise).
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is there an existing interface between VIDEO & Access Control? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-16-25 |
| 8/29/25 |
| NVRs and Storage |
Who is responsible for furnishing the additional Network Video Recorders (NVRs) and video storage required for the new cameras? What is desired frame rate, days of storage, % Motion?
Sheet TN001 Security (Div. 28) General Note 1 indicates to provide a complete and fully functional electronic safety and security system. Refer to Div. 28 specifications.
| 1. |
| 7-16-25 |
| 8/29/25 |
| Video Channel Licensing |
Will the contractor be responsible for supplying any additional VMS channel licenses for the new cameras, or will these be provided by the hospital?
Sheet TN001 Security (Div. 28) General Note 1 indicates to provide a complete and fully functional electronic safety and security system. Refer to Div. 28 specifications.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is there a main Video Server or are NVR’s in use? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-16-25 |
| 9/4/25 |
| Camera Specifications |
Specification 28 23 00 – Video Surveillance does not identify specific makes or models for the cameras to be used. Please confirm the existing camera make(s) and model(s) so the new equipment can be matched for compatibility.
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-25-25 |
| 8/29/25 |
| Are the cameras to be 2MP pan/tilt/zoom or fixed dome? |
| Fixed dome 2MP |
| 1. |
| 7-25-25 |
| 9/4/25 |
| What is the preferred camera brand, megapixel, stationary, PTZ, VF? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-16-25 |
| 9/4/25 |
| Access Control Platform at Bay Pines |
Given that Bay Pines VA utilizes multiple access control platforms, please confirm which system the new card reader doors should be integrated with.
Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-16-25 |
| 9/4/25 |
| Spare Reader Ports |
In buildings without existing access control readers (e.g., Building 24), should the contractor provide additional spare reader ports for future expansion, or only enough to support the new readers being installed under this contract?
Contract to bid per the design package documents.
| 1. |
| 7-16-25 |
| 8/29/25 |
| Network Switches and POE Ports |
Please confirm that the VA will provide network switches with sufficient available POE ports to support the new cameras and access control panels being added to the security network.
Sheet TN001 Security (Div. 28) General Note 1 indicates to provide a complete and fully functional electronic safety and security system. Refer to Div. 28 specifications.
| 1. |
| 7-25-25 |
| 8/29/25 |
| Can the government provide a detailed scope of the EHRM upgrade specific to this facility (e.g., infrastructure, hardware, training)? |
Refer to the contract drawings and specifications for full scope details.
| 1. |
| 7-25-25 |
| 9/4/25 |
| What legacy EHR systems and related IT infrastructure are currently in place at the site? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| What are the required interfaces and data exchange standards for interoperability with other VA systems and DoD networks? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| What level of VA personnel support or coordination is expected during implementation phases? |
| VA will have two dedicated PMs assigned to this project. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Can you clarify the cybersecurity compliance standards (e.g., NIST, FedRAMP, RMF) required for this project? |
| FedRamp |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will contractor-provided training be required for VA staff? If so, what are the expected formats and durations? |
| Refer to the contract drawings and specifications for full scope details. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will the implementation be conducted in phases or all at once? Are there key milestone dates already established? |
| Refer to the contract drawings and specifications for full scope details. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Please provide key milestones and dates. |
| Contractor is required to generate a schedule that is in accordance with the requirements of the contract drawings, and specifications. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| What are the procedures for contractor access to secure areas and systems during the upgrade? |
| Contractor will coordinate with the COR for access to secure areas. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| What is the existing electrical load capacity in data closets and equipment rooms designated for EHRM upgrades? |
| The existing electrical load capacity in data closets is not relevant to the new work as all existing power infrastructure will be removed. New equipment has different power requirements from existing. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Are redundant power sources or UPS systems currently available, or will contractor-provided systems be required? |
| Assumed to be in reference to the Data Center, there is only one existing UPS system in place currently. The design calls for two new UPS systems (2N redundant) to be installed. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Are there any grounding or bonding specifications (e.g., isolated ground) for sensitive IT or medical equipment? |
| Grounding of IT equipment shall be per Div. 27 specifications. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will the contractor be responsible for installing new conduit or cable trays for data and power, or is existing infrastructure sufficient? |
| Provide separate pathways for power and data. Refer to sheet ET001 Communciaitons General Note 7. |
Yes, the contractor shall be responsible for installing new conduit for power.
| 1. |
| 7-25-25 |
| 8/29/25 |
| What are the specific networking standards (e.g., CAT6A, fiber specs) required for EHRM connectivity? |
| Refer to sheet ET001 Communciaitons General Note 1. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Are the existing IDF/MDF rooms adequately climate-controlled for new hardware? Are there any thermal output limitations? |
| RFI Not Applicable |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will rack space be provided for contractor equipment in IDF/MDF rooms, or should contractors include rack installation? |
| Contractor is responsible for racks and cabinets per contract drawings and specifications. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will the government require factory acceptance testing (FAT) or site acceptance testing (SAT) for installed technology components? |
| Factory testing acceptable for individual components. Site testing required for commissioning of systems and infrastructure as specified. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Power & Lighting: Every new telecommunications room will require dedicated power circuits. Some electrical panel locations for each building are not shown. Example, 1F-NLP3, 2E-NLP2 and panels feeding new or existing panels to be replaced. Could you please provide the locations of the panels feeding each building? |
| Panel 1F-NLP3 is located in room SB1-10A and panel 2E-NLP2 is located in room SB2-4A. Panels feeding new or existing panels to be replaced will be shown in Bulletin 1 drawing set. All panels intended for use are located in a serivce bay. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security: Per Detail 6 on sheet ET307, conduits need to be run from each door to existing security system racks or panels. However, the drawings do not show where these existing racks or panels are located. Could you clarify their locations for each building? |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Fire Alarm: Each new room includes a smoke detector and strobe, but the connection points are not specified. Could you provide information on where these devices should be connected? |
| Fire alarm devices shall be tied into the nearest initiating device circuits and signaling line circuits as applicable. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Grounding System – Per ET303, the new telecommunications ground bars are to be connected to the ground bus in the main distribution board. However, no locations for these ground buses are provided. Could you share the connection point for each building, and confirm whether it’s a ground bar or within the distribution board? Please note that if it’s inside the board, connecting may require a shutdown of that building. |
| Telecommunications bonding busbars shall be tied together within the building and connected to the ground bar in the main electrical room of each building. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Grounding System – Could you confirm the required grounding wire sizes for each building? |
| Ground wire to each new telecommunications ground bar shall be #3/0 AWG. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Grounding System – Could you provide a grounding diagram for each building? Several buildings have multiple telecommunications rooms, and it's not clear how the VA wants them to be interconnected. |
| Ground wire to each new telecommunications ground bar shall be #3/0 AWG. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Grounding System – ET303 Detail #2 shows cable tray bonding. Could you confirm whether this bonding applies only within telecom rooms, or should this design be applied to hallway trays as well? |
| Bond cables trays installed or encountered per code. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Security/Access Control Cabling: Do these cables need to be installed in conduit, or is it acceptable to run them freely on J-Hooks or in cable trays? |
| Provide hardended conduite per Sheet ET001 - Security General Note 3. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Data Drops: Are all data drops shown in the drawings existing, or are there some new installations? |
| Communications outlet locations are exsiting, as noted on drawings. Provide a 10% contingency for potential new outlets as noted Sheet ET301 outlet schedule. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Reuse of Existing Infrastructure: Can existing drops and pathways in walls and ceilings be reused for the new system, or are we expected to install all new drops? |
| Reuse. See Sheet ET001 - Communications General Note 7. Communications outlet locations are existing, as noted on drawings. Provide a 10% contingency for potential new outlets as noted on Sheet ET301 outlet schedule. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel Riser and Feeder Responsibility: Is there a designated riser for the new panels and feeders? Who is responsible for designing the feeders? |
| There is not a designated riser for new panels. Feeders shall be sized per NEC. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel Labeling Clarification: Some panels are labeled as existing, others as new, and some have no designation. Are unlabeled panels considered existing or new? |
| Panels shown in grey and titled "Existing" in their panel schedules are existing. Panels shown in black and without "Existing" in their panel schedule are new. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Feeder Verification for Panel Replacement: Some new panels are replacing existing ones and require verification of feeders and overcurrent protection. Since panel access is restricted and feeder/breaker information is not shown on the drawings, how does the government intend to proceed? |
| Several new panels and panel replacements will not be necessary, and this will be shown in Bulletin 1 drawing set. Overcurrent protection and feeder information will be included as necessary. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Breaker Markings: Some panels show breakers marked as "new," while others have no markings. Should breakers without any designation be assumed to exist? |
| Breakers marked as "new" with an associated load are new. Other breakers are existing. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Cable Tray on Print 100-ET110: This print includes a cable tray note, but no tray route or symbol is shown. Is a cable tray required in this area? |
| No. Existing outlet conduits route to interstitial space per Sheet Note 4. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Telecom Pathways in Building 100: Drawings indicate reusing interstitial space for telecom pathways, but the new telecommunications rooms only connect to hallways. Is the hallway connections correct, or should there be connections through interstitial space? |
| Route new Telecom Room pathways into interstitial space. Referenced pathways are existing work area outlet infrastructure. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| UPS and Battery Rack Demolition (Room 201A & 201): Are the existing UPS systems and battery racks in Rooms 201A and 201 to be removed? If so, who is responsible for the demolition and disposal of the batteries? |
| Yes, the UPS and battery racks are to be removed. Contractor is responsible for demolition and disposal of batteries. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Existing UPS Battery Details: If batteries are to be removed, can you confirm the quantity and types of existing batteries? |
| The batteries are lead acid and there are 160 total batteries (jars). |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Panel 2E6-101 Load Routing: Please confirm that Panel 2E6-101 in building 101 will feed loads in Buildings 01, 35, 36, 71, and 101. Some of these buildings are over 1,000 feet away. If confirmed, is there a VA-approved routing plan and design for these feeders? |
| This will not be the case. Each building will serve its own Telecommunications loads. This will be reflected in the Bulletin 1 drawing set. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Breaker Sizing Discrepancy – Panel 2E-6: Panel 2E-6 has a 100A breaker feeding Panel 2E6-101, which has a 225A main breaker. Please confirm if this configuration is correct. |
| This will not be the case as 2E6-101 will not be necessary. Each building will serve its own Telecommunications loads. This will be reflected in the Bulletin 1 drawing set. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Receptacle Breaker Sizing Mismatches: Several panels’ schedules show discrepancies between breaker sizes and the NEMA outlet legend on Print ET401, Examples, Some P3 receptacles: 20A breakers shown but legend indicates 30A. Some P2 receptacles: 20A 3-pole breakers shown but legend indicates 30A. Some J1 junction boxes: 20A 3-pole breakers shown but legend indicates 60A. Please clarify or update the panel schedules or the legend as needed. |
| The outlet legend is correct and should be followed. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Panel 1EG1 (Building 23): Two 30A breakers feed two 100A panels in Building 22. Please confirm if this is correct, and whether the 30A breakers exist. |
| This will not be the case as the new panels in Building 22 will not be necessary. Each building will serve its own Telecommunications loads. This will be reflected in the Bulletin 1 drawing set. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Missing Panel Schedules: Panels 24E6, 1E-QLP5 and NLD-2 Schedules are missing. Are current panel schedules with calculated loads field verified and confirmed for all panels designated to receive new circuits, and were they reviewed in EOR development of the design? |
| All panels were visually field verified. Not all panel schedules were available during survey. Contractor shall provide updated panel schedules upon project completion. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel 1F-NLP1 Feed: Panel 1F-NLP1 is to be fed from Panel 1B-NLP1, but no new breakers are shown in Panel 1B-NLP1 for this feeder. Please advise on how to proceed. |
| Panel 1F-NLP1 is to be fed from Panel 1B-NLP1 via circuits 30, 32, and 34. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel 5D-CLP2 Circuit Relocation: The schedule indicates circuits need to be moved to free up space, but no new breakers are being added. Is this relocation still required? |
| This relocation is not required. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel 3D-NLPA: Is panel 3D-NLPA new or existing? Is the breaker feeding this panel from 3D-NLP2 new or existing? |
| 3D-NLPA is new as well as the breaker serving it in 3D-NLP2. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel 2E6-101: Is this panel existing or new? Is the breaker feeding it from Panel 2E-6 existing or new? |
| 2E6-101 is new as well as the breaker serving it in 2E-6. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Panel NLA2-101: Is this panel existing or new? Is the breaker feeding it from Panel NLA-2 existing or new? |
| NLA2-101 is new as well as the breaker serving it in NLA-2. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| TBT Testing: Is Tuberculosis TB testing required for all personnel in all areas? Who should pay for it? |
| Refer to specification 01 35 26, section 1.16 |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Hospital Grade Receptacles: Are new receptacles in communications rooms required to be hospital grade? The specifications do not clearly indicate which areas require hospital-grade devices. |
| Receptacles in telecommunications rooms are required to be hospital grade in patient care buildings. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| UPS Voltage Discrepancy: Specifications state the UPS should have a 480V output, but drawings indicate 208V. Please confirm the correct secondary voltage. |
| UPS input in 480V and output is 208V. The UPS MBC shall contain an integral transformer. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Basket Tray Inserts: Per specs cable tray inserts should be provided. Are cable tray inserts required for hallway basket trays or only inside telecommunication rooms? If yes, please provide type or specs. |
| New wire basket tray, where installed, is specified to have a tray insert. The insert is to be compatible with the tray manufacturer provided by the Contractor, and placed in the bottom of the tray to prevent kinking of the cables. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Backbone Riser Conduits: Please confirm the riser conduit requirements for each building. CU prints show only exterior plans and do not detail internal building conduit design or requirements. |
| CU drawings are intended to show exterior pathways. Indoor pathway requirements are reflected in ET series drawings. See Sheet ET001 - General Note 7. Reuse existing Telecom Room building risers, unless otherwise noted or as necessary to complete the work. Hardened conduit required in exposed or hazardous areas (i.e: crawl spaces) |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Mechanical equipment: HVAC systems are not shown in the electrical prints. No design is provided for that equipment. Panel schedules, disconnects, equipment sizes etc. Could you please confirm how the VA wants to address the mechanical equipment’s power? |
| Circuiting of mechanical equipment will be shown in Bulletin 1 drawing set. Requirements for equipment are as follows: |
- CU-1 / 30A CB and feeder / 2P-30AF/NF NEMA 3R disonnect / 20 total
- CU-2 / 25A CB and feeder / 2P-30AF/NF NEMA 3R disonnect / 10 total
- CU-3 / 25A CB and feeder / 2P-30AF/NF NEMA 3R disonnect / 21 total
- CU-4 / 20A CB and feeder / 2P-30AF/NF NEMA 3R disonnect / 7 total
| 1. |
| 7-25-25 |
| 8/29/25 |
| Breaker Types and Existing Panel Conditions Breaker Type Verification. Per the panel schedules, all existing panelboard breakers are noted as 10 KAIC. During the site visit, it was not possible to open energized panels to confirm the actual breaker types. Please advise whether a second site visit with a scheduled power shutdown will be provided to verify breaker types. If not, how should the contractor proceed if breakers are discovered to be rated below 10 KAIC or are obsolete? |
| Contractor to verify after award. Notify engineer of record via written RFI if breakers are rated below 10 kAIC or are obsolete. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Connection of New Circuits to Existing Panels. Closest Available Panel – Contractor Scope. Several new circuits are shown as “connect to the closest available panel.” Please clarify. What specific tasks are expected of the contractor when connecting to existing panels (e.g., load studies (typically 30 days), panel surveys, coordination studies, etc.)? |
| Notes calling for "connect to the closest available panel" will be removed in Bulletin 1 drawing set and replaced with selected panels intended for use. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Connection of New Circuits to Existing Panels. Assumed Panel Capacity and Space. For new circuits indicated to be connected to existing panels. Can the contractor assume that the existing panels have sufficient capacity and breaker space for these connections? If not, please confirm whether the contractor is required to verify load capacity and panel space or provide panel upgrades and what tasks are required for this. |
| Panel space verified during design. Contractor to verify load capacity and re-verify space. Notify engineer of record if panel has insufficient space or capacity to support new loads. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Disconnects for Mechanical Equipment (Building 2) Electrical Disconnects for Equipment. Mechanical equipment shown on the Building 2 drawings does not indicate service disconnects. Can the breaker in the panel be used as the means of disconnect, or is the equipment assumed to have integral disconnects? If new external disconnects are required, please provide a disconnect schedule identifying the required size and type for each piece of equipment. |
| New external disconnects are required for mechanical equipment in Building 2. All shall be non-fused. CRAC units require 200A disconnects and associated condensers require 30A disconnects. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security Clearance Processing Timeline: Contract requires Tier 2 security clearances per VA Directive 0710 for specialized personnel accessing secure areas. What is the current processing timeline for Tier 2 security clearances at Bay Pines VA? |
| Tier 2 access timelines is heavily dependent on the GC actively coordinating and ensuring the people needing this access are meeting the specific requirements |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Crawlspace Permit Requirements: Which crawlspace areas are classified as permit-required confined spaces under OSHA 29 CFR 1910.146? |
| All crawlspaces are classified as confined space and require permits and air monitoring |
| 1. |
| 7-25-25 |
| 8/29/25 |
| TR Mockup: Is it currently part of the plan to coordinate a full and complete mockup of a single TR room early in the project to eliminate any potential future discrepancies or conflicts between the design and the physical work to be installed? And is there an early release package to account for this that would allow subcontractors to release materials and equipment early for that mockup room so that early coordination and confirmation of the scope via room mockup can be used to benefit the remainder of the project? |
| No |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Access to Secured Rooms: What is the VA's process for providing access to secured IDF rooms? Will dedicated escort personnel be available, or can our cleared supervisors be issued temporary access credentials? What are the advance notice requirements for scheduling room access? |
| Contractor will coordinate with the VA COR for access to secure areas. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| IT Information from OI&T: When will OI&T provide complete network architecture including IP schemas, VLAN assignments, subnet masks, and gateway configurations? In our experience with the VA, this information is most helpful prior to bid day. |
| Documents will be provided after award. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Asbestos Reports: Have comprehensive ACM (Asbestos Containing Materials) and LBP (Lead Based Paint) surveys been completed for all crawlspaces, interstitials, attics, basements, mechanical rooms, and other areas shown on drawings CU101-CU104? Are survey reports available for review and verification. |
| Documents will be provided after award. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Shutdown Details: What are the specific shutdown parameters: maximum duration, advance notice required, approval chain, and blackout dates? Are compensated overtime windows available for extended outages? |
| All utility shutdowns require a two-week notice that includes a shut down plan and LOTO and must be approved by the FMS Chief before work can proceed. This request must be coordinated through the VA COR. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Storage Containers: Can 8'x20' storage containers be strategically placed per attached site logistics plan? What are setback requirements from buildings and emergency routes? |
| Contractor laydown areas will be reviewed and approved after award. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Conduits and Pathways: Have conduit fill ratios been field verified for all designated pathways? Are record documents available showing existing cable quantities and sizes as well as overhead pathways and pull boxes? |
| As-built drawings not available. Capacities and design approach determined by random inspection. See Sheet ET001 - General Note 7. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Worker Capacity: What are the maximum concurrent workers permitted per building or area? Do limits vary by building criticality? Are there shift restrictions? Will fewer workers be permitted in areas where patient care is ongoing? |
| Refer to the SOW and specifications (General Requirements 01 00 00) for working hours. Construction activities may shift due to considerations to patient care. Contractor will coordinate construction plans with the COR to determine the impact on the service. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| BAA: Has VA pre-qualified BAA-compliant manufacturers for critical components (UPS systems per 26 33 00, network switches per 27 21 00)? What is the waiver process timeline? |
| VA does not provide pre-qualified Buy America Act (BAA) products. The GC is responsible for ensuring they adhere to BAA. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| ICRA Protocols and Approvals: Which departments require Level IV ICRA protocols? Will dedicated clinical liaison coordinate department notifications? What is the approval process for clinical area work and how long does that process take? |
If work is actively being coordinated and scheduled in advance while other work is also ongoing, dedicated coordinators and liaisons would significantly reduce potential for failed communication and coordination during project execution.
ICRAs will be coordinated through the COR
| 1. |
| 7-25-25 |
| 9/4/25 |
| Conduit and Separation: Where physical separation cannot be maintained, will armored cabling or galvanized rigid metal conduit satisfy redundancy intent? What documentation required for deviations? How should field discrepancies be handled and addressed if found? |
| Contractor to submit findings and proposed solutions to VA in writing through an RFI for evaluation and direction. |
1.
| 9/4/25 |
| VA seems to be in charge of hiring the Commissioning Agent, though there does seem to be some conflict about that in the definition: C. Members Appointed by VA: 1. Commissioning Agent: The designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process. The Contractor will engage the CxA under a separate contract. The VA has no method to hire commission firms directly. They are either hired by the design firm or the contractor. This leaves a big gap in the completion of the project. Please advise who the Cx firm is that has been contracted by the VA. Please Clarify. |
| A Cx firm has not been selected at this time. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Commissioning and VA Availability: |
Can VA technical staff be scheduled for extended hours during commissioning?
What is the advance notice requirement?
Is compensated overtime available or should weekends not be considered as an option to meet schedule requirements after hours?
GC must coordinate two weeks in advance with the VA COR for extended hours.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Warranty: Do manufacturer warranties commence at delivery, substantial completion, or final commissioning sign-off/substantial completion of the whole project? How are partial building completions handled and can warranty period commence – per building – at time of each building’s turnover? |
| The warranty period begins when the VA accepts substantial completion of an area/task in writing through the Contracting Officer. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| CAD Files: Does the VA have existing CAD drawing files of the affected buildings that we can access and update? If not, what level of documentation is required for as-built deliverables – creation or detailed CAD drawings with photographic documentation or redlines on pdf documents? |
| Refer to specification 28 05 00 – 23, Project Redlines |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Access Control. Please confirm the existing access control panel locations and power supplies. Please confirm if there is available space on the existing access control equipment for the new additional doors. |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| CCTV NVR. Please confirm the location of the existing NVR. Is there room on the existing NVR for the new cameras? If a new NVR is required, please confirm the desired HDD size, recording time, and retention time. |
| Contractor shall verify after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Camera Licenses and Models. Please confirm if there are any unused camera licenses. Please confirm the desired camera make/model number. |
| Contractor shall verify additional quantity and must supply all required licenses. Contractor shall verify existing conditions after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Network Switches. Please confirm the location of the "existing" network switch shown in the security details, and if the existing switches have the capacity for additional CCTV and access control devices. |
If new switches are required, please confirm the desired make/model and if the new switches shall be located in each IDF where the security devices are shown.
Contractor shall verify existing conditions after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Are all switches PoE and connected to backup power? Can you show the power failover plan for cameras? |
| Contractor shall verify existing conditions after award. Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Is the VA taking care of licensing on new network switches? And should the switches be Cisco to match OI&T’s standard? |
| Contractor shall supply all licenses for all new equipment. Submittals will be reviewed after award. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security Evaluation. How will the contractor document what’s reusable and what’s not? Can we see the VA’s evaluation process/template? |
| Contractor to submit findings and questions to VA in writing as an RFI for evaluation and direction. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security Racks. Where will security racks and servers physically go? Are all field panels separated from IT gear? |
If new security equipment should not be in existing IT closets, will the VA recommend where the equipment should go? Or will they require new closets to be built or repurposed?
Sheet ET-001 Security (Div. 28) General Note 2 indicates the contractor shall evaluate existing systems and coordinate with manufacturers and service providers to finalize requirements and develop shop drawings to execute the work. New panels, if deems necessary, may reside in New Telecom Rooms.
| 1. |
| 7-25-25 |
| 8/29/25 |
| Security Submittals. How will you coordinate and track all required submittals and approvals before install? |
| Specification section 010000 1.5.D.7 states that an Engineering Document Management Software (EDMS) be used. Examples include Procore, Viewpoint and Kahua. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security Training. When is training scheduled? What’s included in the operator/service manuals? |
| Refer to Div. 28 Specifications, and Div. 1 General Requirements specifications. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Security Support. “Local” support technician requires the security integrator to be in the Tampa Bay area, correct? |
| Support technicians must be able to be on-site within two hours. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Please advise on deck height and floor to floor heights in each building. |
| Varies from building to building and floor to floor. Building 100, 106 and 111 have interstitial levels. Verify in field since original building sections for all buildings were not provided by the gov. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Please advise on deck/floor construction type and thickness at each building. |
| Construction Type 1 for Building 100, 106 and 111. Construction Type 2A for all other buildings. Floor thickness varies but assume 6" min. 2 Hour rated floors for Bldg. 100, 106 and 111 and 1 hour rated floors for all other buildings. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please provide a complete set of as-builts for all work areas. |
| Documents will be provided after award. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please advise who the existing manufacturer of the Fire Alarm system is. |
Who is the current service provider?
Simplex is the current manufacturer; however, the facility currently utilizes multiple service providers including International Fire, JCI, and ADT Security.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please advise who is responsible for terminal cleaning. |
| After the Contractor provides a final clean of the area, VA personnel will coordinate terminal cleaning through EMS. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please advise if the Project Superintendent can serve as a "dual hat" as the Quality Control Manager (QCM) on this project. |
| No, a full time QA/QC person is required. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| If no to the question above, will the QA/QC need to be full-time for this project? |
| No, a full time QA/QC person is required. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please advise if the Project Superintendent can serve as a "dual hat" as the Site Safety and Health Officer (SSHO) on this project. |
Does the SSHO have to be a direct employee of the Prime Contractor?
No, the SSHO must be a separate individual (refer to specification Safety Requirements 01 35 26). The SSHO must be provided by the prime, but they do not have to be a direct employee.
| 1. |
| 7-25-25 |
| 9/4/25 |
| If no to the question above, will the SSHO need to be full-time for this project? |
| Yes |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Section 01 35 26 1.7 Can the Site Safety Officer (SSHO) also perform the superintendent and quality control functions i.e. Triple hat Functions? |
| No |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Section 01 45 00 Quality Requirements 3.4 B – CQC System Manger. |
Does the CQC Manger have to be a direct employee of the Prime Contractor?
In Lieu of graduate requirements can their qualifications be substituted for work experience?
The CQC must be provided by the prime, but they do not have to be a direct employee. Refer to spec 01 45 00, 3.4 – C: Experience Matrix for graduate requirement equivalence.
| 1. |
| 7-25-25 |
| 9/4/25 |
| Will the VA require SCRIM protection on the existing fence? |
| No |
| 1. |
| 7-25-25 |
| 9/4/25 |
| With regards to underground utility work how much open trenching will be allowed at a time? |
| Refer to specification 31 20 00, 3.2 Excavation. Contractor shall submit a shoring and sheeting plan for approval 15 days prior to starting work. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| After backfilling, topsoil and seed have been applied who is responsible for watering and how long? If the contractor is responsible will water be provided by the facility? |
| Contractor is responsible for watering until seed is established and will provide water. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| On all underground utility work please confirm if excavated material is acceptable for re-use as backfill? |
| If the excavated material is clean and meets the compaction requirements, it can be used as backfill. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed elevations and quantity of rock material? |
| The contractor is responsible, a geotechnical report was not provided for the site. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Can the extra spoil piles be left unused on-site or should the Contractor plan to haul off during the trenching and ductbank installation? |
| Contractor is responsible for returning the site to pre-construction conditions. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Will backfill material need to be new or can we reuse suitable removed materials during trenching for the duct banks? |
| If the excavated material is clean and meets the compaction requirements, it can be used as backfill. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| The following plan sheets are listed on the Cover Sheet - G001 but were not provided in Bid Set: CU105 thru CU108, CU-50 thru CU-54, VU-200 thru VU-204 and Sheet 100-FX106. Please advise on the missing sheets. |
| Drawing 100-FX106 is not longer in the set. The civil drawings listed are no longer in the set. |
| 1. |
| 7-25-25 |
| 9/4/25 |
| Please provide the complete Asbestos Survey Report (July 2022) as noted on above the tabular results on Sheet G021 or are we do assume that all abatement quantities on this sheet are complete and sufficient for bidding purposes. |
| The Asbestos Survey Report will be provided after award. Refer to specification Asbestos Floor Title and Mastic Abatement 02 82 13, section 1.2. |
| 1. |
| 7-25-25 |
| 8/29/25 |
| Please confirm if conventional fiber optic may be used in lieu of blown fiber optic. |
| Yes. However, distribution splice hubs may be necessary to meet the point to point star topology requirements. Air-blown fiber is the basis of design with the intent of minimizing existing pathway capacities, not to exceed 40%. Also, dielectric cables are required per VA Standards. |
This is the start of the file's text. The full file is on GovTribe.
