675-22-706B Technical Questions Spreadsheet - Lakemont 2-5-25.docx

36C77625B0002 EHRM Infrastructure Upgrades Construction– Lakemont VAMC Technical Questions and VA Response Tracking Sheet

ITEM

NO.

1.

01 00 00, 1.2 D states "Before placement and installation of work subject to tests by testing laboratory retained by the Department of Veterans Affairs..."

01 45 29 1.1 (page 127 of 1088) says "This section specifies materials testing activities and inspection services required during project construction to be provided by a Testing Laboratory retained by the General Contractor Department of Veterans Affairs."

Question: Attachment 1 Specs: Spec 01 00 00, 1.2 (D) states that the VA will retain the testing laboratory. However, Spec 01 45 29, 1.1 states testing will be retained by the General Contract Department of Veterans Affairs. This is very confusing. Please confirm who will be responsible for testing per these two spec sections?

The GC is responsible for testing activities and inspections services.

Please see sheet ET2-501.

It is expected that the contractor install new infrastructure.

The one-line is shown on sheet ET2-601.

· Q: Is the DIV 28 Contractor responsible for all parts of Purchase, Supply, Installation and Programming of CISCO Network Switches to support the DIV 28 Scope?

· If so; Please provide the CISCO Switch Model w/ Port Count P/N, Redundant PWR P/N, DNA Term P/N, and Network Module P/N preferred/required?

· If Not; who is to supply the CISCO Switch switches?

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003.

· Q: Is the DIV 27 Contractor responsible for all parts of Purchase, Supply, Installation and Programming of CISCO Network Switches to support the DIV 27 Scope?

· If so; Please provide the CISCO Switch Model w/ Port Count P/N, Redundant PWR P/N, DNA Term P/N, and Network Module P/N preferred/required?

· If Not; who is to supply the CISCO Switch switches?

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

· Also, Is the DIV 28 Contractor required to provide New (Manufacture Name) NVR’s or Server’s to support the New Cameras?

· If Not; Are Existing NVR or Server VMS Channels available for use for New Pelco Cameras to be provided and installed per this project scope? Effectively DIV 28 contactor not responsible.

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003..

f. IF so, what is the base platform (Access Control or Video) that operate both?

g. Is there a current vendor/installer of this system that we can contact?

h. Is there an existing SSA in place for Access Control, and who is vendor servicing SSA?

i. Are there existing software licenses available from the VA that can be used for new reader / Controllers?

j. Does new access control need to be FICAM Compliant? Is there a current FICAM License?

k. Is CESIP Certification required?

l. Is there an existing interface between Access Control & Video.

m. Does the VA currently have High Assurance & Registration Software?

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

e. is there a main Video Server or are NVR’s in use?

f. What is the preferred camera brand, megapixel, stationary, PTZ, VF?

g. Will the VA provide all Network switches?

h. Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA?

i. Is there an existing interface between Video & Access Control The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

If so, Which ones apply?

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

1. Per the site visit, we think Room 131 physical location might be inaccurately depicted on the ET drawings. Can you confirm if the entry / exist door and overall location is correct?

1. The specifications state in various places that the building is a “Medical Center”. It also states “The Medical Center must maintain its operation 24 hours a day 7 days a week. Please confirm if this is true, or is it an administrative building?

1. Specification section 01 00 00 -1, page 8 states core working hours are Monday-Friday, 7:00 a.m. to 4:30 p.m. except weekends and established federal holidays. However, the Phasing plan states the Medical Center must maintain its operation 24 hours a day 7 days a week. We need to determine how much weekend and or holiday time our workers need to be on site. Can you please clarify?

1. Per the site visit, we noticed most of the rooms on all 3 floors were fully occupied with employees. Most furniture appears to be cubicles that have work stations which will require access by our telecom technicians. For our proposed phasing plan, will the existing employees in specific sections be relocated prior to our work being done, or do we need to account for a certain percent of work tasks being done after normal work hours? If so, where will the employees in the section/floor we are during normal work hours be relocated?

1. Per specification 27 05 33 – 2, Innerduct is required in the cable tray. There is nothing mentioned in the specs or the drawings whether the cable should be armored or not. Can we include armored fiber optic cable in lieu of Innerduct and non-armored fiber optic cable?

0. Location of Room 131 is accurate as it is consistent throughout the entire set.

0. The building is Administrative.

0. See the revised S02 - ATTACHMENT 3 - Phasing Instructions Revised - 2-5-25. The hours listed in the specs are the hours the building is in operation. The work for this project will need to take place after hours. Follow the WHEN procedures in the revised attachment. All daytime work that may need to be performed, needs to be coordinated with the COR for prior approval.

0. The work will be performed after hours, when the employees are not working.

0. Armored fiber optic cables are acceptable.

1. We did not see any Networking switches in Division 27 specs. They only mention installing and configuring but not providing switches. Can you confirm if we are just providing labor for installing and configuring switches, or if we need to provide the hardware as well?

2. The Division 28 specs only reference Security Networking, and the drawings make mention of the CISCO C9300 – 48P. Are Division 27 networking switches also required for the whole facility?

3. If Networking switches are required, please confirm if the CISCO C9300 model is being requested, or if there are other specs the switches need to meet?

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

1. The document titled “ATTACHMENT+5+-+Brand+Name+Justification+-+Lakemont+Redacted” says “Complete installation and programming of card readers and communication components matching existing to ensure and maintain proper operation of the existing physical access control system (PACS).” Is the existing Lenel OnGuard system a local on-site system or is it part of a multi-facility Enterprise system? What version of OnGuard is the Software?

2. The document titled “ATTACHMENT+5+-+Brand+Name+Justification+-+Lakemont+Redacted” says “Complete installation and programming of video surveillance system matching existing to ensure and maintain proper operation of the existing physical access control system (PACS).” Is the existing Video Xpert Enterprise or the Professional version? Is additional camera licenses and video storage servers needed for the additional cameras?

3. The document titled “ATTACHMENT+5+-+Brand+Name+Justification+-+Lakemont+Redacted” says “Complete installation and programming of network switches to support surveillance system matching existing to ensure and maintain proper operation of the existing surveillance system.” What model number of Cisco PoE switches are currently being used for the existing surveillance system?

4. What model or part number for the cameras is required for this project?

5. What is the model or part number of the existing card readers/keypads?

6. Does each closet require a new door controller, power supply and network switch or are there existing door controllers, power supplies and switches already in the closet locations?

1-5. The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

6. Closets will need new hardware.

tray system (1) for backbone and (1) for horizontal cabling. Which drawing detail is correct?

ET2-404 is for diagrammatical 2D view while ET2-800 is a 2-tier is more an “elevation view”. Provide as shown on ET2-800.

ET2-404 IT Room Reno Plans does not show fiber raceway. Will the 4”x4” raceway be needed in the IT Rooms?

Provide as shown in specs for fiber optic.

equal to number next to the D or will these be considered dual data cables to each. According to specification 271000, note 2.4B (B. All horizontal structured cabling shall have a minimum of 2 cables per WAO).

The number adjacent to the “D” is intended to be the number of data ports/cables.

existing outlets. Some walls are covered with data outlets, the installation of a new data drop in addition to the existing ones could be challenging due wall spaces. Could you please clarify if existing pathways can be used in lieu of a new one?

The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time.

Could you please confirm that it is correct?

That is correct.

visit this area seems to be occupied by other electrical equipment’s.

The VA is unable to answer this question based on lack of specific details.

bonding system per print ET2-800. Could you please confirm the location of the intersystem bonding terminations?

Location is in the main electrical room.

calls for a #4 CU from the SBB to the TMGB. Please confirm that #4 is correct.

Please utilize #4.

equipment ((including any required software, number of ports, redundant power (including wattage), etc.)).

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

281300 states 12 hours (page 45), and 281353 (page 8) lists 90 minutes. Please clarify which is correct.

12 hours.

Intrusion Detection equipment.

The latest OVAHCS for Orlando VA is attached (ATTACHMENT 10 - OVAHCS Physical Security Systems Technical Specs 10-03-24) and provided in Amendment 0003. See #18.

included in the bid?

Provide new in bid.

access control system?

Motion detectors report back to the IDS panel.

In some cases, the existing conditions may require moving around, or in worst case scenario, disconnection of jumpers for the installation of the new patch panel an or punch down.

• Will OI&T be present to oversee the installation of the new patch panels?

• Who is responsible for existing cable management in the Data Closets during the installation of the new patch panels and cable punch-down?

Coordination with VA‘s OI&T will be required for both questions.

Comm-Orange BMS-Blue Nurse Call-Green Paging-White

But this can be further clarified by awardee through the normal submittal process

· The contract involves an extended period of performance with significant costs to be incurred beyond 1 year after performance begins;

· The contract amount subject to significant fluctuations in price is substantial [may want to list specific examples of highly unstable pricing items within the scope]; and The economic variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor, without this type of clause."

This procurement will remain as a firm fixed priced award. The government will not consider this request.

Can the VA confirm that the list of systems provided is all that is required for 01 91 00?

GC to FOLLOW the list provided in this spec section.

The drawings do not appear to have anything related to a new boiler fuel system or generator fuel system as noted in the list. Can the VA confirm that a boiler fuel system or generator fuel system is not within the scope of this project?

GC to FOLLOW this spec section. There is no work required for boiler fuel system, this was left as reference only.

The list of systems to be commissioned seems to be missing many of the systems included under the drawing packages HVAC IT, & fire protection. Are we to include commissioning of these systems or just what is on the list?

GC to FOLLOW this spec section. The project work is for IT which include Fire protection in and around new IT closets to be built in this project.

Can the VA confirm that circuits not identified as “SPACE” on any given schedule vs. having “SPARE”, that “SPARE” means new breakers are required to be installed in all panels that are existing?

For all new panels, if labeled as “spare” the intent is to have contractor provide spare breakers.

It is not intended to provide spare breakers in existing panels.

The drawings do not specify the wall type at walls where the door is to be removed and infilled. Can the VA clarify which wall type we should use for all the doors being removed and infilled?

See wall type call outs and wall types on sheets AE-505. Infill walls will match adjacent construction and finish.

This para retained Section 33 08 00 COMMISSIONING OF SITE UTILITIES, however the section was not provided. Can the VA clarify if this section is applicable to the project?

No site work.

This para retained “Section 06 16 63, CEMENTITIOUS SHEATHING”, however this section was not provided.

Can the VA clarify if the section is applicable to the project?

Division 6 was removed as part of the final spec edits.

Can the VA clarify if the section is applicable to the project?

Division 6 was removed as part of the final spec edits.