596A4-22-700 Responses to Tech Questions - 1-18-24.pdf

TECHNICAL QUESTIONS AND SOLICITATION #: 36C77623B0069

RESPONSES TRACKING SHEET PROJECT TITLE:

Lex-Cooper EHRM Infrastructure Upgrades Construction Project

RECEIVED

DATE

ANSWERED

DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

1 11/16/23 11/20/23 I wanted to reach out to you regarding the above project that is currently in solicitation and is set to Bid on December 28, 2023. We have been talking with several suppliers and subcontractors about this project. Several are telling us that they will not be able to compile a bid/proposal due to the holiday period of 12/22/2023 through 01/08/2024.

To provide the most competitive bid, we are asking if the bid date can be moved to the week of January 8th, 2024.

With amendment 0001 to the solicitation, the bid due date was extended to accommodate this request.

(Another extension was subsequently provided in amendment 0003.)

2 11/22/23 01/12/24 Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR 16.203.

In accordance with FAR 16.202 and 52.216-1, this requirement will remain as a Firm Fixed Price contract.

3 11/22/23 01/12/24 Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days.

The Government standard concerning price-hold period is 90 calendar days and will not be altered.

4 11/22/23 01/12/24 Can a single individual serve more than one of the following roles simultaneously: CQC Manager, SSHO, and Superintendent? If so, can a single individual perform all three? If only two, which roles may be combined?

The CQC and Superintendent can be the same person.

SSHO must be a separate person.

5 11/22/23 01/12/24 Spec 11 00 00 refers to the thermal containment system as a "Hot Aisle Containment System." Drawings refer to a "Cold Aisle". Please clarify which system is to be designed for bidding.

While it may not seem that way, they are both saying the same thing. The specification identifies the rudiments of the containment system which is to control the cold air coming up through the perforated floor tiles (which is the “cold aisle”) with the controlled exhaust occurring at the top.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

6 12/01/23 01/12/24 I am looking at bidding on the new Clean Agent Suppression System for the Data Room and I have been unable to find the ceiling height and the sub-floor height on any of the drawings.

Could you please help me with this?

There will be no ceiling in the Data Room.

7 12/05/23 01/12/24 There are references to terminating existing communications cables as on sheet TN-207-1. G. Is this referring to each data location that has a voice cable in it? Can the VA explain their intent for reusing any cables?

Yes, each existing data location has a voice cable in it.

8 12/05/23 01/12/24 Does the VA require any contingency data drops to be proposed? Typically, the VA asks for 5-10%.

Yes. Contingency data drops to be 8%.

9 12/08/23 01/12/24 Will the owner accept the use of Procore Project Management software as the primary submittal and data tracking tool for this project?

Yes. Procore is acceptable.

10 12/08/23 01/12/24 Is this project tax exempt, and will the CO/COR provide the necessary tax exempt certificates

No. See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation.

11 12/08/23 01/12/24 As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State, and local governments’ responses / requirements are there any new work requirements or mandates that will be required by VA on this project?

There are no new requirements at this time.

12 12/08/23 01/12/24 What is the approximate duration between issuing the award and issuing the NTP?

The VA expects to issue the notice to proceed within a few weeks or so from notice of award. However, the government does not guarantee that timeline.

13 12/08/23 01/12/24 For planning the preliminary project schedule, can you please provide an anticipated award date?

Since the solicitation has not been closed yet and we do not know the bid results, we are unsure of a specific award date. We intend to award as soon as we can after bid opening.

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ANSWERED

DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

14 12/08/23 01/12/24 How many calendar days should be included in the critical-path method schedule for owner and A/E review and respond to RFIs?

Reference 01 32 16.15 Project Schedules.

15 12/08/23 01/12/24 How many calendar days should be included in the critical-path method schedule for owner and A/E submittal review?

Reference 01 32 16.15 Project Schedules.

16 12/08/23 01/12/24 Will the Government provide the 3-D REVIT Design model in native file format, for the creation of coordination drawings, and use by contractor?

Yes. 3-D Revit model will be provided to the awardee.

17 12/08/23 01/12/24 01 35 26 1.7 indicates superintendent or CQC manager can dual role as SSHO. 01 45 00 3.4B indicates the CQC manager can have the duties of superintendent and CQC.

Will this project be required to always have two people on the project, such as a Superintendent and a CQC Manager with either person performing the role of SSHO? Are these staff members dedicated to this project while not sharing duties of other prime contracts on the campus?

The CQC and Superintendent can be the same person.

SSHO must be a separate person. Staff members must be dedicated and cannot share duties of other prime contract on the campus.

18 12/08/23 01/12/24 There are many areas of overhead ceiling work across the building, rooms, floors, etc. for pathways for fiber and copper cables. The RFP drawings do not show these kinds of ceilings anticipated, whether they are acoustical or fixed drywall. Can the owner provided as built or drawings to help contractor in pricing up the overhead above ceiling work?

Detailed as-built drawings are not available. The type of ceiling will depend on the existing ceiling conditions determined during the Contractor’s existing condition survey.

19 12/08/23 01/12/24 Will the owner accept the software “Out-Build Scheduling Software” for schedule submission and monthly updates?

Contactor may utilize this software for schedule submissions / monthly updates. Contractor must submit schedule updates with invoicing in PDF format.

20 12/08/23 01/12/24 Are there any as-built drawings for this building to use for pricing and understanding existing conditions? We understand there is a good amount of old plaster walls behind existing regular drywall or other materials.

Detailed as-built drawings are not available. Contractor’s existing condition survey will be required for capturing these requirements.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

21 12/08/23 01/12/24 Since this campus is limited in space, where will the designated laydown area be for storage and staging?

Laydown and storage cannot be guaranteed on the campus. Contractor will need to plan to manage shipments for immediate installation upon delivery.

22 12/08/23 01/12/24 01 00 00 1.5 E.2 - Since this campus has limited space and parking, where will the contractor and contractor employees park? Can space be provided on site or in the parking garages for contractor employees?

Contractor should plan to receive two (2) parking passes to allow for onsite parking.

23 12/08/23 01/12/24 01 00 00 1.5 E.2 - Can the VA/Owner provide a designated parking spot for the contractor project superintendent?

Knowing that the campus is limited on space and parking, It is critical that the contactor project superintendent have freedom of access and close proximity to the work.

Parking space will not be dedicated or designated.

Contractor to receive two (2) parking passes to allow for onsite parking. Parking at the rear of the building is on a first-come, first-served basis.

24 12/08/23 01/12/24 Will the contractor be authorized to build a temporary office inside the space in lieu of renting an office trailer for the duration of the project?

The VA has limited space and space for an office trailer is unlikely. The VA can provide an exterior structure previously used as a smoking shack. Contractor will be responsible for interior upgrades to include any utility updates / finishes necessary for contractor comfort and functionality. Any interior modifications to be coordinated with the VA prior to beginning work. See attached Smoke Shack photos and map for location.

25 12/08/23 01/12/24 Please confirm that the project is to be completed during normal working hours, not nights and weekends.

Because the VAMC is a 24/7/365 facility, there will be a significant amount of time when the Contractor will be scheduling off-hour times, holidays, and weekends.

26 12/08/23 01/12/24 How many site visits do owner consultants have for MEP and systems coordination with GC? The scope is widespread across the building and performed in and around numerous existing building systems that will need coordination. Will the VA have a designate MEP representative available on site?

There will not be a designated MEP representative on site.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

27 12/08/23 01/12/24 Will the contractor be required to perform work in TR rooms under VA escort?

To address concerns regarding VA escorts for TR rooms, the procedures specified in the attached Security Requirements document are being implemented.

28 12/08/23 01/12/24 00 00 20 Phasing - When VA escorts are required to perform work in TR/Data rooms, (knowing that there a multiple rooms and floors) will the VA have adequate staff available to support the contractor's scheduled requests for work in multiple areas at the same time? The contractor will work with the COR to minimize these situations, however, there will be a need for work in multiple TR/Data rooms to meet the schedule POP.

To address concerns regarding VA escorts for TR rooms, the procedures specified in the attached Security Requirements document are being implemented.

29 12/08/23 01/12/24 00 00 20 Phasing - When VA escorts are needed for work performed in TR/Data rooms, can the contractor supply and certify an OIT staff technician with training and background investigation if needed to perform this escort duty? Also, would there be any qualifications needed for this person to be present when work is performed when a VA escort person is unavailable? This will allow OIT contractors to work in multiple locations, floors, and rooms as needed without the VA hiring or providing dedicated staff with concerns of escorting manpower.

Yes. See attached Security Requirements document for additional information.

30 12/08/23 01/12/24 00 00 20 Phasing - Will the owner provide the fire watch during the period that the fire suppression and/or fire alarm system is not in service?

The Owner will not provide fire watch. It is the Contractor’s responsibility to provide fire watch when required.

31 12/08/23 01/12/24 01 91 00 1.8C - Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent?

Confirmed.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

32 12/08/23 01/12/24 Will you confirm there is no work required for adding or altering the existing nurse call system? This includes data runs, system equipment movement, and pathways in current and exciting locations where the EHRM IT data fiber and copper are run.

The Nurse Call system, including head end equipment, notification devices, consoles, and cabling, unless otherwise noted, are to remain in place. The Contractor will take every precaution to preserve Nurse Call cabling and equipment.

In certain circumstances, the Contractor may be required to remove, relocate, and re-install equipment and related cabling, such as a Nurse Call panel or other low voltage system equipment, to facilitate moving a TR wall.

33 12/08/23 01/12/24 Who is the owner's service provider for the fire alarm system? Can you please provide contract information?

Simplex is the current manufacturer of the fire alarm system.

34 12/08/23 01/12/24 If RFI answers elicit a follow-up question, will an additional RFI submission period be allowed?

The VA will try to answer any late or follow-up questions in an amendment but cannot guarantee responses will be provided.

35 12/08/23 01/12/24 Has the facility Operation & Maintenance team reviewed the Contract Documents for operability to avoid change orders?

The VA reviewed documents with all relevant parties.

36 12/08/23 01/12/24 Are there certain manufacturers required on this project due to existing systems and facilities?

See solicitation attachment Brand Name Justification.

Note that the attached Specification 23 09 23 and Drawing M-701 have been updated to reflect the correct existing mechanical controls system as MetaSys Controls (not Tridium).

37 12/08/23 01/12/24 01 00 00 1.13 - Can the contractor use the existing restroom facilities in the work area or adjacent ones nearby?

Yes.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

38 12/08/23 01/12/24 Many VA campuses are beginning to address tuberculosis protocols on VA campus projects. Will this project be required to follow 01 35 26 1.13 for TB required protocols? Will this be a requirement to follow the 90-day screening prior to and before work on the project? That will limit the amount of personnel who can immediately perform work right after the award.

This obligation is noted within the body of the General Requirements division of the specifications.

39 12/08/23 11/30/23 Will you provide a copy of the site visit attendance and sign-in sheet in amendment?

The site visit sign-in sheet was already provided with amendment 0002 on November 30, 2023.

40 12/08/23 01/12/24 Who is the VA campus/building PACS/Video/ Security system vendor / provider?

See responses to questions 87 & 88.

41 12/08/23 01/12/24 Can the existing service and/or public elevators be used for construction activities? Are there any restrictions or time constraints?

This item is noted within the body of the General Requirements division of the specifications.

42 12/08/23 01/12/24 Where will the designated contractor job site trailers and laydown staging area be?

See response to question 21.

43 12/08/23 01/12/24 Where is the designated contractor area for trash dumpsters? Area will be provided at the rear of building for dumpster.

44 12/08/23 01/12/24 Where will the contractor, contractor employees, and subcontractors' access to the building be located? Are there several locations or just one location and/or entrance?

Multiple entrances are allowed for Contractor. Material deliveries to occur at rear of building.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

45 12/08/23 01/12/24 00 00 20 Phasing - Typically the existing overhead ceilings in this building are filled and maxed out on space. This scope of work will install new work into the ceiling space. Can you confirm that the contractor is not required to move, relocate, or modify any existing structures, fire alarm, PACS, nurse call, HVAC duct, med gases, or any system? Should there be an impact or situation where RFP contract drawings cannot be installed under pre-existing conditions, this would be considered pre-existing conditions?

The project documentation identifies the Contractor’s obligation to survey existing project areas and coordinate any issues or challenges with the COR.

In terms of moving, relocating, modifying, each discipline within the documentation has identified the items to remain or be removed.

46 12/08/23 01/12/24 23 09 23 - Plans and specs call for Tridium Controls system for this project. We have been told that the BAS controls are Metasys by Johnson Controls (JCI). Can you confirm that BAS controls are by JCI

The attached Specification 23 09 23 and Drawing M-701 have been updated to reflect the correct existing mechanical controls system as MetaSys Controls (not Tridium).

47 12/08/23 01/12/24 00 00 20 Phasing - Can you confirm that the contractor is not responsible for removing dead cabling and/or unknown non-project-related cabling in the ceilings and locations of this project? There will be several dead and un-known cabling in this building from over the years.

Given the plenum congestion in Buildings 1 and 2, there will be conditions where dead cabling needs to be removed to make way for the new cabling as scheduled for select project areas.

48 12/08/23 01/12/24 What is the duration that the owner will allow for the AHU to be offline? The specifications indicate the work hours and not the allowable time for service interruptions to the air handlers.

This item needs to be a proactive discussion with the Contractor, COR, and select VA representatives to best understand the proposed disruption and the times.

49 12/08/23 01/12/24 00 00 20 Phasing - With running backbone overhead fiber, CAT6A, cable trays in existing ceilings, the tile and grid will need to be removed and replaced per the area need. How much replacement grid and/or tile should be added as a per centage in the bid for repair of broken or damaged pieces?

All damaged ceiling grid and tile should be repaired or replaced at the Contractor’s expense.

50 12/08/23 01/12/24 00 00 20 Phasing - When running Cat 6A cable from corridors main runs over to room wall outlets overhead is conduit required? Or can the cable be loose laid and directed to the wall outlet location?

Reference the Technology and Electrical specifications and documentation for the direction to take on this item.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

51 12/08/23 01/12/24 00 00 20 Phasing - Are the room/location wall outlets for data to be brand new gang boxes installed into existing walls? IE existing data outlets be abandoned with a solid cover plate?

Intent is one-for-one swap. Gang boxes will be reused with new wall outlets and faceplates. Not to be abandoned in place with new beside it.

52 12/08/23 01/12/24 00 00 20 Phasing - Can the existing data wall outlets in gang boxes be used for all new cabling connections? Do these outlets need new faceplates?

New faceplates and labeling are required. Existing gang boxes can be utilized for new data outlets and connections.

53 12/08/23 01/12/24 00 00 20 Phasing - After a crossover for the new data zone is complete, are we to remove all old fiber and copper cables related to that older system from overhead and vertically?

Can they be abandoned?

Removal is required.

54 12/08/23 01/12/24 Note 11 on technology drawings TN-300-1-1A.G states to retrofit fire-rated device, quantity as noted. This note is pointing to existing cable trays that penetrate walls and pre-existing to this contract. Are you saying to replace all existing cable tray wall penetrations for work that is not part of this contract? Note there is a certain amount of new cable trays in this noted for this project whereas note 10 is for fire-rated penetration sleeves. The contractor is concerned about this note and how it applies to all existing cable trays and cabling in the existing system ceilings penetrating smoke and firewalls noting that we are not responsible for unknown and unseen pre-existing conditions.

Only project-related trays and cabling will be impacted.

Otherwise, existing conditions will not be part of the Contractor’s scope/responsibility.

55 12/08/23 01/12/24 Detail 3 / M-402-1. G shows a condenser and pad in the crawlspace without reference to the location or showing existing conditions. To price, will you provide better detail and location information? Is there a crawl space floor below the ground floor? Can you provide details?

The crawl space is below the ground floor. The condenser is to be located directly below the room it serves, room TR B046A.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

56 12/08/23 01/12/24 Detail 3 / M-403-1. G (note 11) shows a condenser and pad in the crawlspace without reference to the location or showing existing conditions. To price, will you provide better detail and location information? Is there a crawl space floor below the ground floor? Can you provide details?

The crawl space is below the ground floor. The condenser to be removed is located near elevator P1 and below the EMS A023 room.

57 12/08/23 01/12/24 Detail 4 / M-403B-1. G (note 6) shows a condenser and pad in the crawlspace without reference to the location or showing existing conditions. To price, will you provide better detail and location information? Is there a crawl space floor below the ground floor? Can you provide details?

The crawl space is below the ground floor. The new condensers are to be located near elevator P1 and below the EMS A023 room.

58 12/08/23 01/12/24 AS300 is roof plan where there will be mechanical equipment installed on existing roof. What is the roof manufacturer, roof warranty, and installing company that holds the warranty?

We need to contact these companies to coordinate pricing and warranty work within this proposal.

Newly installed roof is a Tremco roof with a thirty (30) year warranty. Installation contractor was Aduddel Industries per warranty paperwork provided at time of closeout.

59 12/08/23 01/12/24 There is a note 10 on drawing AS-204-1A.G that states new room signage to match existing. Can you provide a signage plan to indicate all the signs that are needed to be new, type, and existing conditions for pricing?

The Lexington VA utilizes 2/90 Slide signs. 9 x 9 for office and 9 x 12 for toilets. All new signage should be assumed as 2/90 signage.

60 12/08/23 01/12/24 There is note 20 on drawing AS-204-1A.G that states new wall-mounted bumper rails to match the existing one. Can you provide the type of bumper rails/guard rails that are needed? The type and make that are existing for pricing?

The sheet referenced does not have bumpers being replaced. However, for instances this occurs, see 5th floor addition approved submittal for handrails in the attached Handrail Submittal document.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

61 12/08/23 01/12/24 Note 7 on drawing AS-204-1A.G says partial or entire reconstruction of some existing ceiling assemblies throughout the entire building(s), especially in corridors, will be necessary. Reference all discipline demolition drawings.

Reconstruction is to match existing or better conditions. IS there a fixed amount the VA wants all bidders to include in the bid in anticipation of meeting this note requirement?

There is no way the contractor can include or anticipate all new or replacement ceilings throughout the building and be held to that note requirement. New ceilings and repair work are shown on the individual TR rooms and work areas on the plans. Outside of actual shown for rework and/or new, can the contractor assume that any other reconstruction needs arising from existing conditions not addressed on the drawings will be considered unforeseen conditions and handled with a contract mod?

Only project-related areas are impacted as shown on the drawings, not “throughout the building.”

62 12/08/23 01/12/24 Note 8 on drawing AS-204-1A.G fire rated walls. Can you confirm that the contractor is not responsible for existing firewalls that are not built to code nor include the proper fire safing of duct, penetrations, conduit, pipe, etc.? Also, this would include the proper rated stenciling lettering above ceilings. This would be considered pre-existing conditions.

If not directly part of the project areas, then it is correct to assume that the conditions noted would not pertain to this project.

63 12/08/23 01/12/24 The existing data center raised access flooring A073 and notes 12 and 21 calls for approximately 25 floor panels to be perforated and installed. The note is like that on drawing M- 404B-1. G calling for 20 new. Is the entire raised access floor system with support structure to remain with only changing or moving the 24"x24" panels? What is the raised floor system manufacturer and type of panel to be used?

The floor system with support structures are confirmed to remain with only changing or moving the 24 x 24 panels.

Manufacturer information is not available from the VA’s records.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

64 12/08/23 01/12/24 00 00 20 Phasing - under Phase B, paragraph 3 notes that "any required activity by the VA staff to support this project must be agreed to a minimum of 4 weeks in advance. Delays caused by failing to identify these activities and gain acceptance of the scheduled requirements shall be borne by the contractor. No change orders for the schedule will be accepted for failure." It is the contractor's responsibility to ask and seek all project constraints. Can you confirm and affirm that the VA/owner also owes the contractor to provide all activities that will be required that may or may not be known or shown in the RFP, drawings, solicitation, specs, etc.?

The Contractor is responsible for identifying all activities required to successfully complete this project.

65 12/08/23 01/12/24 00 00 20 Phasing - under Phase B, paragraph 5 notes that there are activities outside the VA OIT control as to outside services. Upon award, will the VA/Owner provide contractor the knowledge of those constraints related to outside vendors that may impact the schedule? Also, provide information for contractors to place and track on the project schedule. During bid process, how will contractor know how this impacts pricing for all these unknowns? Do you anticipate these will impact the stated period of performance with this RFP?

There is no specific information that can be provided regarding the activities referenced. However, the VA does not anticipate this will impact the period of performance.

66 12/08/23 01/12/24 00 00 20 Phasing - Between phases, how much time should the contractor allow for VA sign-off process to move to the next phase? The contractor needs to understand on how that affects pricing and preliminary schedules.

Depends on what area/component of the phasing effort is being referenced. A definitive answer cannot be provided at this time since the VA is unaware of the phasing approach the Contractor is recommending.

67 12/08/23 01/12/24 Spec section 01 00 00 1.17C mentions contractor shall provide factory-trained manufacturer representatives to give detailed training to assigned VA staff…" Since this is an EHRM project that involves work with the VA OIT / IT / data center renovation and upgrades, what are the expected training needs/training sessions, quantity, etc. for this project? Are these an exception / above / additional to the typical VA specification section on closeout and turnover?

This section is a typical section directed to all projects.

The training means and methods should be a recommendation presented by the Contractor. There are no additional training requirements than what is provided in the specifications for each discipline / spec.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

68 12/08/23 01/12/24 PL-404-1-1A.4 - Some room reconfigurations require existing med gas piping to be modified. Will certifications for modifications be needed for modified gas systems? The gas system lines will be re-routed for the enlargement of a TR room. Are Isolation valves at the existing system required for shut-off, system purging, and tie-ins made to tie with the new line route? If certification of the modified med gas systems is required and isolated in the local area, can re-certified (if required) be locally made without a need to re-certify the entire building/hospital system each time?

Yes, some modifications to Med Gas Piping will be required. Refer to Specifications regarding Med Gas Certifications. Yes, isolation valves may be required, but should be confirmed on case-by-case basis via RFIs as necessary.

69 12/08/23 01/12/24 Section 26 05 73 overcurrent protective device coordination study. Has this study been made and will be provided by the VA electrical engineering designer of record where this spec section is in reference and situational awareness for this RFP/Contract?

Contractor is required to perform the Study in order to ensure that new OCPD devices are coordinated with the existing power system. The VA can typically provide a past Coordination Study to use for reference, but the Contractor is still responsible for obtaining necessary information to provide proper breaker settings and KAIC ratings for new Electrical Equipment.

70 01/12/24 Optical cabling spec section 27 13 23 2.1G states that multimode Optical fiber backbone cabling for computer room first-level backbone use shall be procured to a specific length required by the design (horizontal and vertical) and must be pre-terminated. Does this section require that one run of fiber from the computer TR room from the server data room or another location can only be one continuous un-spliced pre-terminated cable? This could cause problems with pre-terminated ends being pulled from multiple floor levels and winding corridors overhead.

First level backbone cabling is within the computer room only. These cables will be routed from the MDA-(A or B) cabinets to the HDA-(A or B) cabinets. As shown on sheet TN-454-1A.G., backbone cables routed from the Data Center (MCR) to each TR will be bulk fiber cable terminated onto splice cassettes. Refer to sheet TN-600.

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71 12/08/23 01/02/24 We are receiving requests from electrical, and especially the IT/Data vendors and suppliers requesting an extension for bid submission past the 9th. Most vendors are going to be closing closer as we get to the Christmas holiday and New Year's Day. Many will be taking PTO time off during the last 2 weeks of December into the early 1st week of January. One of my trade partners is stating they may not be able to get full pricing on key sections of work. Will you extend this bid date by amendment to the week following January 9th?

With amendment 0003 to the solicitation, the bid due date was extended to accommodate this request.

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DATE CONTRACTOR QUESTIONS VA RESPONSES TO QUESTIONS

72 12/08/23 01/12/24 General note 1 on drawing E-100-1A.G states, "CABLE

TRAY - SEE TECHNOLOGY DRAWINGS FOR CABLE

TRAY ROUTES. EC SHALL COORDINATE WITH

TECHNOLOGY CONTRACTOR AND PROVIDE

ELECTRICAL WORK IN BASE BID TO FACILITATE THE

INSTALLATION OF CABLE TRAY WORK INCLUDING:

DISCONNECTING POWER AND THE REMOVAL OF LIGHT

FIXTURES AND ELECTRICAL DEVICES IN CEILING, AND

THE RE-ROUTING OF BRANCH CIRCUIT CONDUIT (TO

MAKE ROOM FOR CABLE TRAY). REINSTALL

ELECTRICAL DEVICES AND LIGHT FIXTURES IN CEILING

AFTER CABLE TRAY AND DATA CABLING WORK IS

COMPLETE. COORDINATE REQUIRED ELECTRICAL

WORK WITH CONSTRUCTION MANAGER, VA STAFF

AND CABLE TRAY AND DATA CABLING CONTRACTORS."

This note seems to imply that the contractor's electrical trade partner is responsible for moving all devices, circuits, items, fixtures, equipment, etc. without knowledge of existing above ceiling conditions and have that included in pricing for cable tray. We know the corridor and room ceilings are crammed full and maxed out on available space. The electrical trade partners cannot provide pricing for unknown pre-existing conditions that could potentially complicate and/or impact the cable tray runs or even conduit. Electrical trade partners cannot know which existing cable trays need re-work or work.

The drawings do show new cable tray runs that will be attempted to be installed in above ceilings with reasonable expectations that a pathway can be made without moving unknown existing conditions including conduit, circuits, cables, electrical equipment, etc. Can you confirm this note really refers to unknown conditions to be coordinated with COR and treated as unforeseen conditions with direction on action by the VA CO?

The goal of this note is to be sure that Lighting and Cable tray, along with pertinent existing systems, are coordinated. Obviously, the Lighting needs to hang below the Tray, but there also needs to be good access.

Recessed ceilings are being removed so sprinkler heads will change, etc. Existing ceiling space is mostly open, NOT congested like the corridors. There should be quite a bit of room to work with, but coordination with all other disciplines is always key. Existing Conditions / Demo Plans give indication of key items above ceiling.

The main purpose of this note is to coordinate New Systems while verifying limited existing conditions that could affect layout and coordination of Systems.

73 12/08/23 01/12/24 Are the camera wiring part of div. 27 or 28? Division 28.

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74 12/08/23 01/12/24 The legend T-001 lists a combined voice & and data location.

These are most of the locations in the prints. The cabling schedule on T-002 describes voice as (existing). In schedule note 4 it talks about re-terminating some existing cables.

Where the prints have a combined voice and data location, does the number indicate the number of new cables to be installed, or will some of that include existing cabling to be re-terminated?

The number next to the communication symbols indicates the number of new Cat.6A cables to be installed.

75 12/08/23 01/12/24 The Fiber line drawing TN-600 says the fiber is hybrid but the preferred products list on T-002 lists part numbers for both multimode and single mode interlocking armored fiber. Which is it?

The government requires hybrid cable to be installed where single mode and multi-mode fiber optic cable is indicated.

76 12/08/23 01/12/24 The preferred parts list on T-002 lists Great Lakes and Legrand with part numbers as preferred, the TR prints lists Legrand Mighty Mo by name and part number. Will Great Lakes be acceptable?

Legrand Mighty Mo is the basis of design for performance.

Any manufacturer who can provide a similar rack that meets the same performance requirements will be acceptable.

77 12/08/23 01/12/24 Phase D in spec 00 00 20-2 describing the installation says D0 is installation of horizontal cable from the TR to zone enclosure. There is no mention of zone enclosures in the horizontal prints nor is a zone enclosure listed in the preferred products list. Are there zone enclosures?

There are no zone enclosures in the technology plans or specifications.

78 12/08/23 01/12/24 Who is providing the PDUs and UPSs in the racks, division 26 or 27?

Contractor.

79 12/08/23 01/12/24 Are there additional safety or environmental requirements regarding opening ceiling tiles, working in common areas or passageways? i.e. use of dust containment units

Reference Division 01 General Requirement specification sections.

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80 12/08/23 01/12/24 AS-202-1. G and M-404B-1. G - The existing data center raised access flooring in data center is called for to remain with changing out some 25 panels. Can you confirm that this access flooring can withstand all the new loads, re-work, modifications, demolition, and new equipment? This access flooring appears to have been in place for several years. Is the lifespan of the existing system compatible with the new data room equipment expired?

The project data and research concerning the new panels indicates that they can in fact withstand the proposed loads.

81 12/08/23 01/12/24 02 82 11 - An asbestos report was provided with this RFP.

The report indicates some locations and quantities of suspected ACM abatement. The ACM abatement contractors are going to quote the listed and shown quantities based on this report only. Can you confirm that any ACM or LBP found in work areas that are not listed in the report as known will be handled as unforeseen conditions and directed for removal only by the VA CO and compensated to the contractor in a mod?

VA concurs that Contractor is to bid what is provided on the drawings. Unforeseen ACM or LBP outside of the base scope as shown on the drawings is to be immediately identified to COR for resolution with the CO.

82 12/11/23 01/02/24 Although the bid date has been extended to January 9th, some subcontractors and vendors have expressed concerns getting vendor pricing through the holidays and with annual price increases taking effect in January. Please consider extending the bid date an additional two to three weeks.

With amendment 0003 to the solicitation, the bid due date was extended to accommodate this request.

83 12/11/23 01/12/24 Who is providing the power metering? Power metering to be provided by Contractor.

84 12/11/23 01/12/24 The Spec states "The Contractor or security sub-contractor shall be a licensed security Contractor as required within the state or jurisdiction of where the installation work is being conducted." Given that this is a federal government facility, upon award, will you require that the sub-contractor responsible for installing the low voltage systems obtain a certified low voltage license for the state of Kentucky to do the required work?

Since this is a federal facility, KY state licensing isn’t required, but the Contractor/subcontractor must be able to provide a license from any US state.

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85 12/11/23 01/12/24 Will the Video system require CAT6 or CAT6A cabling? CAT6A.

86 12/11/23 01/12/24 Will the contractor be required to supply locking hardware for the PACS or will these items be supplied by the door manufacturer?

To be determined by General Contractor.

87 12/11/23 01/12/24 ET series drawings for CCTV camera. Bid spec documents do not specify what systems are currently in place for this project, please answer the following questions:

What is the manufacturer of the current video management system?

What version/existing is the current video management system operating?

Are we expected to support version upgrades as part of this contract?

Are there sufficient existing licenses to support the new cameras?

Are the cameras to be 2MP pan/tilt/zoom or fixed dome?

Is there a current vendor/installer of this system that we can contact?

Current Video Management System: Tyco Video Edge 2U Network Video Recorder

Current Video Software: VideoEdge OS

Expected to support version upgrades: No

Sufficient Licenses to Support new Cameras: Yes

Cameras are to be fixed camera style with passive infrared supplemental lighting per Spec 28 23 00 Section 2.3.B.

No specific vendor or installer is required. Lexington VA has worked with both JCI and Siemens on installation in the recent past.

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88 12/11/23 01/12/24 ET series drawings for card reader/pin pad. Bid spec documents do not specify what systems are currently in place for this project, please answer the following questions:

What is the manufacturer of the current access control system?

What version/existing software is the current access control system operating?

Are we expected to support version updates as part of the contract?

Are there sufficient existing licenses to support the new doors?

Is there any existing integration between the access control and CCTV systems?

Is there a current vendor/installer of this system that we can contact?

Current PACS Hardware: Software House iSTAR Ultra

Current PACS Software: CCURE 9000

Expected to support version upgrades: No

Sufficient Licenses to Support new Doors: Yes

No known existing integration between CCTV and

PACS.

No specific vendor or installer is required. Lexington VA has worked with both JCI and Siemens on installation in the recent past.

89 12/11/23 01/12/24 Plan E-601-1A Existing ESB3 Gear shows a 400amp breaker feeding a new ATS-1A-EC. Need manufacture/model # for this breaker and/or Schneider Electric contract.

This is the Switchboard in Generator Room. For Distribution - See Picture Drawing Item 4 on E014.

The switchboard is a Siemens I-T-E, FC-11 series 6.

Siemens makes a “WL” Retrofit kit. See Note 1 on E-400- 1A.

90 12/11/23 01/12/24 Plan E-601-1A Existing T5 Gear shows a 400amp breaker feeding a new ATS-1A-EC. Need manufacture/model # for this breaker and/or Schneider Electric contract.

This is an older Unit Substation. Existing Transformer is RTE SMALL POWER. For Distribution - See Picture Drawing Item 1 on E014.

Circuit Breaker within the Switchgear Bucket is:

Siemens Allis Type RL-XXXX. See Note 2 on E-400-1A.

91 12/11/23 01/12/24 Plan E-601-1A Existing T6 Gear shows an 800amp breaker feeding a new HNDR-1A. Need manufacture/model # for this breaker and/or Schneider Electric contract.

See response to question 90.

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92 12/11/23 01/12/24 Plan E-601-1 Existing SSB Gear shows a 600amp breaker feeding a new HNDP1-EHRM. Need manufacture/model # for this breaker and/or Schneider Electric contract.

See Picture Drawings, and plan E403A-1.G Notes.

Limited information is on the switchgear.

93 12/11/23 01/12/24 Plan E-601-1 Existing SSC Gear shows a 600amp breaker feeding a new HCDP1-EHRM. Need manufacture/model # for this breaker and/or Schneider Electric contract.

See response to question 92.

94 12/11/23 01/12/24 Plan E-601-1 NEW ECDP-1 Gear shows a 400-1 feeder to an existing T-1-EC. Need location of T-1-EC on one-line and need manufacture/model # for this breaker and/or Schneider Electric contract.

On One-Line, T-1-EC is shown off HCDP1, Feeder Line was broken to avoid crossing lines.

For the breaker, PLEASE READ NOTES on Drawings.

Note 2 says, “Utilize Existing Breaker.” Contact local Rep for further questions.

95 12/11/23 01/12/24 Finish schedule AS-700 does not indicate Access Flooring in any of the rooms however table of contents indicates Access Flooring. Please clarify direction.

There is a specification section dedicated to the access flooring.

96 12/11/23 01/12/24 Spec section on commissioning 01 91 00 mentions video recording and DVD production of O&M meetings in commissioning. Is this to be provided and done by VA commissioning contractor?

The O&M meetings/training sessions are identified within the body of the specifications. Please bid per the requirements of the specifications.

97 12/11/23 01/12/24 Are any O&M meetings and/or training sessions required on this project? Will these meetings be required to be video recorded along with a DVD of the sessions? How many sessions are required?

The O&M meetings/training sessions are identified within the body of the specifications.

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98 12/11/23 01/12/24 Will the government pay for materials stored per VAAR 852.232-71 and FAR 52.232-5? We have experienced PCAC Contracting Officers’ refusal to pay for materials stored on site during these periods of material shortages and the need to expedite procurement of materials when available to meet schedule obligations and prevent project delays. This is an important factor in preparing price proposals.

In accordance with contract terms and conditions, Contractors should not bid assuming the Government will approve payment for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves.

99 12/11/23 01/12/24 Please confirm that any designers or consultants who provided professional services for the bidding documents including reports are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner or subcontractor.

Any member of the design team of this project is not permitted to be part of the Construction team.

100 12/11/23 01/12/24 Please confirm that this project is a competitive SDVOSB set-aside and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the bid date.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project, per the applicable clauses, provisions, and instructions to offerors.

101 12/11/23 01/12/24 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor- Protégé program cannot provide a bid guarantee or a payment & performance bond for a SDVOSB.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project, per the applicable clauses, provisions, and instructions to offerors.

102 12/19/23 01/12/24 Drawing AS-207-1A.G No finish notes for rooms A022, A022A, A022B

There are no finishes.

103 12/19/23 01/12/24 Drawing AS-206-1A.G No finish notes for room PA07 also not on schedule, does this room get finishes.

There are no finishes.

104 12/19/23 01/12/24 Door A002A is schedule in two different rooms, Female locker room A002A and TR B046A. Please clarify direction.

Reference AS-600 Door Schedule.

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105 12/19/23 01/12/24 Note 24 on keyed notes is not identified with scope. The VA is unsure what sheet is being referenced, as it is not specified in the question.

106 01/02/24 01/12/24 Drawing TN-305-1-1A.5 Note #7 notes new wire basket cable tray 12" x 6" noted in rooms A500A, A500B, and A500C but shows no new cable trays. These areas show existing cable trays in light gray. Are there new cable tray work here?

The TN-300 series of drawings illustrate cable pathways.

The design intent is to, where possible, reuse existing cable trays.

107 01/02/24 01/12/24 On drawing TN-600 note #8 can you confirm the number of 4" riser conduits?

Refer to sheet TN-300-1-1A.G.

108 01/02/24 01/12/24 On drawing TN-601 can you indicate the size and number of grounding conductors? Key notes on conductors and riser diagrams do not provide the size/number of these grounding conductors that are required.

The grounding and bonding system shall be installed in accordance with TIA-607-D.

The Contractor shall determine conductor sizes using the table shown on Sheet TN-502, Detail #7. Refer to TIA- 607-D, Paragraph 6.3.

The various bonding conductors are indicated on Sheet TN-601, Keyed Notes.

109 01/02/24 01/12/24 Drawings E-100-1A.G and E-101-A.G calls for 3#250 MCM conductor installed in 2-1/2" PVC from the main ground bar located in room D003A to TR121. These are not shown on the riser diagram on TN-601. Where do these are to terminate?

Ground Cables shall be terminated to ground busses inside SBB & SBC Switchgear, and then to new ground bus bar on wall.

110 01/02/24 01/12/24 TN-601 - Is conduit required for grounding conductors running through the tunnel, crawl space, above ceilings, and risers?

The grounding conductors shall be installed in conduits when the conductor is exposed, such as tunnels, crawl spaces, and risers.

111 01/02/24 01/12/24 TN-601 - Is there a requirement for x-ray scanning of concrete floor slabs prior to core drilling for floor-to-floor conduits?

This is a requirement to confirm no utilities are present.

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112 01/02/24 01/12/24 In the responsibility matrix on T-002 telecommunications pathway is to be installed by Div. 26 and Telecom room fittings by Div. 27. In the products schedule under Telecom and & Data Center Fittings wire mesh cable tray is listed.

Does this mean that Div. 27 is responsible for the cable pathway within the TRs and Data Center and Div. 26 is all pathways outside of those spaces? Who is responsible for installation of the EZ-Path fire-rated pathways to transition from outside to inside of these spaces?

Division 27 – TR and Data Center fittings.

Division 26 – Inside and outside pathways and penetrations, including risers, wall penetrations, bushings, and fire rated pathways.

113 01/02/24 01/12/24 Drawing TN-4534-1A.G item #2 shows the Typical Network (HAD/MDA) Channel Rack Detail calling for a 40” wide cabinet, Chatsworth NF8N-115C-E42-1 or Equal, as also listed on T-002. This cabinet is obsolete, and a cabinet of those size specifications are not made by Chatsworth, Greatlakes, or the Legrand family of products. Is there an alternate solution or is having a custom build required?

The 24” and 40” cabinets and cold aisle containment systems are available from Chatsworth and Great Lakes.

Contact Chatsworth representative, Randy Turley, (925) 354-9130, RTurley@chatsworth.com

Contact Great Lakes representative, Scott Ware, (814) 734-7303 x2313, ScottWare@greatcabinets.com

114 01/02/24 01/12/24 Drawing TR-402-1A.1 and many of the other TR rack elevations, detail item #6 shows a Keyed Note 29 “48-Port, CAT 5E panel for copper backbone”. Does this project include the installation of a copper backbone or is this only existing?

This patch panel is to be installed for future use by the

VA.

115 01/02/24 01/12/24 In previous experience onsite, there are sections of existing cable tray that are not fully accessible. Also, it is likely there will be sections that are overfilled or will become overfilled. In these cases what alteration will be acceptable to navigate these types of scenarios within current pricing? Can you confirm that in these types of situations where no solution within current pricing would be considered unknown pre-existing conditions.

This is a means and methods item to be coordinated with the VA COR and CO when identified. Pre-Existing conditions will be handled on a case-by-case basis with the CO and COR as they present themselves. VA can help identify abandoned cables for removal if necessary.

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116 01/02/24 01/12/24 Have the existing cable trays been confirmed to allow the weight from all the new…