Technical Questions - FINAL 2 - TUCSON - 06.20.2023.pdf

Solicitation # 36C77623B0039 Construct Parking Lot - Tucson Technical Questions and VA Response Tracking Sheet

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GOVERNMENT RESPONSE

1. 5/1/2023 6/7/2023 Will the VA confirm that the VA will be the Authority Having Jurisdiction, or will any city, county, or state permits or inspections be required?

Yes, VA is the Authority Having Jurisdiction.

However, if permits are necessary with the City of Tucson due to work occurring in and around the roadway and easements, the contractor is responsible for the cost and coordination. See FAR Clause 52.236-7 pertaining to Permits and Responsibilities.

2. 5/1/2023 6/7/2023 Will the VA clarify if a State of Arizona Contractors License is required for this project?

Yes, licensure is required.

3. 5/1/2023 6/7/2023 Will the VA clarify if the Contractor’s Site Superintendent, if duly qualified, may also serve in the roles of SSHO and CQC, or will a separate individual be required for either of those roles?

Yes, if qualified per Specification 01_35_26.

4. 5/2/2023 6/7/2023 Will the VA provide the model and serial numbers for the existing Genetec Security Center to provide responsive pricing for the new surveillance cameras required?

Genetec Security Center, v5.11 Model No. Security Center Serial No. GSC-200616-889118

5. 5/2/2023 6/7/2023 Will the VA provide the model name, model number, and serial number of the existing Physical Access Control System to determine the required responsive cost for the new card readers?

PACS: C-CURE 9000, v3.00 Model No. Series R Serial No. 9-61001

Panels: CK721-A HotFix Version 3.5-Build 19 11/21/2018

Card Readers:

HID RP40 (Prox Wall Mount) HID RPK40 (Prox/Keypad Wall Mount)

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6. 5/12/2023 6/7/2023 Note 2, sheet M-701, states that all existing manual outside air dampers must be replaced with motorized dampers. No schedule is included in the plans showing the sizes and quantities of the damper required. Also, there is no information on rooftop units. Please provide damper sizes, quantities, and locations.

GC to field verify. Attached are the list of HVAC units and locations titled “Mech Doc 1” and “Mech Doc 2”.

7. 5/12/2023 6/7/2023 Please confirm that the existing building DDC is by Johnson Controls and that no other manufacturer will be accepted.

No existing DDC.

8. 5/15/2023 6/7/2023 "Issued For Construction" drawing set does not include Mechanical Floor Plan Drawings or Mechanical Equipment Layout Drawings. Will VA issue these Plan Drawings required for BAS low voltage controls and communication wiring layout?

The controls and wiring will run to the Electrical Room #165, which is located in the same space as Panel DB-S identified on ES100.

9. 5/15/2023 6/7/2023 Can we get the Genetec serial number so we can ensure the correct licenses for the AXIS cameras?

Same as #4

10. 5/15/2023 6/7/2023 Can we get the Access Control system type and serial number so we can get everything needed for the card readers?

Same as #5

11. 5/15/2023 6/7/2023 Do we tie the new gates to an existing card access system or do we provide new?

Card access system is existing, see #5. Gates and access control pedestals are per drawings.

12. 5/15/2023 6/7/2023 I have only seen the drawings for site prep do you have a drawing set that includes the low voltage items?

Same as #8

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13. 5/15/2023 6/7/2023 Is there already a low voltage contractor for existing systems if so, we may not have access to the existing systems?

No existing DDC. See #s 4 & 5 for security.

14. 5/15/2023 6/7/2023 Please confirm that the HVAC portions of the project consist of controls only.

Yes

15. 5/15/2023 6/7/2023 Will the contractor be allowed to work on tasks within the existing building simultaneously as doing site work tasks?

Yes

16. 5/15/2023 6/7/2023 Will the contractor be allowed to work simultaneously on the west, north, south, and new parking lot gates, or will some phasing be required?

Phasing is required. The back dock area must be accessible throughout the project for truck delivery, truck pick-up, trash removal, etc. The main employee lot must be accessible throughout the project for parking access.

17. 5/15/2023 6/7/2023 Will a Pima County dust control permit be required for this project?

GC will need to do permitting.

18. 5/15/2023 6/7/2023 Will any Tucson city permits be required for this project?

GC will need to do permitting.

19. 5/15/2023 6/7/2023 Will you confirm that the VA owns the lot that is to be the new parking lot?

Yes

20. 5/15/2023 6/7/2023 The DB-S switchgear shows that we need to come off a 200-amp fusible bucket. While on the site walk, the switchgear had all of the buckets in the on position, and only one was not labeled. Please verify that the unlabeled 200-amp bucket is the one we will use to feed the transformer and new panel.

Yes, there is a spare 200A bucket available.

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21. 5/15/2023 6/7/2023 Sheet E-500, Duct Bank Detail Note #2 (typ.) states to provide #4 reinforcing rods on top and bottom of ducts when crossing or placed in roadways. Since these duct banks are not crossing or being located in roadways, will the VA confirm that reinforcing rods are not required, or is the VA considering the parking lot to be a roadway, thus will require reinforcing rods, per note 2?

Yes, the parking lot should be considered a roadway.

22. 5/19/2023 6/7/2023 No landscaping plans have been provided, the legend on sheet CS102 says to match the existing landscaping but there is insufficient information provided to provide this scope. Please provide a landscaping plan including plantings, gravel type and color, irrigations plans, routing and tie in location for a backflow preventer and riser information.

Match existing landscaping.

23. 5/19/2023 6/7/2023 Please provide an existing underground utility plan for the existing CMOP lot and the new parking lot area.

New parking lot area is an existing vacant lot.

Existing CMOP lot as-builts attached titled “Civil Doc 1”.

24. 5/19/2023 6/7/2023 The plans mention hydroseeding or sod for disturbed areas. At the site visit it did not appear that the existing site has any areas with grass. How are disturbed areas to be treated?

Note has been revised per attached “Addendum 02”. Contractor to restore all disturbed area to existing conditions.

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25. 5/19/2023 6/7/2023 Please provide a specification section for division 32 Landscaping.

Match existing landscaping

26. 5/19/2023 6/7/2023 Please provide HVAC plans that show the locations of the existing HVAC units.

Same as #6.

27. 5/19/2023 6/7/2023 Please provide a division 25 specification for HVAC and Electrical metering.

See attached “Addendum 02” and spec “25_10_10 Advanced Utility Metering System”.

28. 5/19/2023 6/7/2023 Please confirm that all existing HVAC units are Bacnet compatible.

Same as #6.

GC to field verify if compatible. VA wants to have remote control on Bacnet units.

29. 5/19/2023 6/7/2023 The lighting control diagram is shown on sheet M- 706 instead of the electrical drawings, is the VA wanting lighting control system to integrate into the BMS system? Please provide clarification and additional plan details and specifications if this is required.

Lighting Control schedule is shown for reference only and intended for integration of the BAS.

Existing lights may be incompatible with BAS at this time. Coordinate with VA for possible future lighting integration with BAS.

30. 5/19/2023 6/7/2023 Please provide an existing underground utility plan. New parking lot area is an existing vacant lot.

Existing CMOP lot as-builts attached “Civil Doc 1”.

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31. 5/19/2023 6/7/2023 Please provide plans showing the location of all electrical eqp show on sheet 00-E-600.

New electrical equipment [TP-1, LTP1, XFMR LTP1(TX-TW1)] used in project scope are indicated on plans. Refer to sheet 00-ES100.

Existing panels shown on sheet 00-E-600 are for reference only. Coordinate with VA for exact location of existing electrical equipment.

32. 5/19/2023 6/7/2023 Please provide a plan that shows the CMOP warehouse eqp and access egress.

VA does not understand the question.

33. 5/19/2023 6/7/2023 Please provide elevation plans for the existing CMOP building.

No existing drawings, however, the height from finished floor to bottom of deck is roughly 25’-30’.

34. 5/19/2023 6/7/2023 Please provide a geotechnical report for all areas of this project.

See attached “Geo Report”.

35. 5/19/2023 6/7/2023 Will the VA provide a tax exemption certificate for permanent materials? Is the contractor required to pay any state or city taxes related to this project?

See Solicitation Special Notes regarding FAR 52.229-3, page 48 of 76.

36. 5/19/2023 6/7/2023 Please confirm that the references to future scope of work shown on sheet CS102 are considered “not in contract” for this solicitation.

Yes, confirmed.

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37. 5/19/2023 6/7/2023 Please specify a concrete mix design for the 6” concrete paving as well as site concrete curbs, gutters and sidewalks, misc site concrete construction.

Reference the provided specifications.

38. 5/19/2023 6/7/2023 Please provide a 6” concrete paving detail for the new parking lot.

See CS-206 for detail.

39. 5/19/2023 6/7/2023 Please confirm that the VA will provide all permits necessary for the scope in the city roadway and sidewalks.

GC will need to do permitting.

40. 5/19/2023 6/7/2023 The specifications reference section 09 06 00 schedule of finishes, but it has not been provided.

Please provide a finish schedule section.

Disregard references to 09 06 00 in specs.

41. 5/19/2023 6/7/2023 The specifications contain a specification for chain link fences and gates, however the fencing type shown appears to be high security steel fencing.

Please provide the correct specification section for the type of fencing required.

Removing 32 31 13. All new fencing to match existing picket fencing. Ref. sheet CS205.

42. 5/19/2023 6/7/2023 Please confirm if the pedestrian gates will need panic hardware as shown per the gate details on sheet CS205.

Yes

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43. 5/19/2023 6/7/2023 Please provide a pedestrian gate detail that shows the mounting for the electric strike hardware.

Refer to sheet CS205 for pedestrian gate detail and electric strike hardware. Provide 9” metal guard to protect wiring.

44. 5/19/2023 6/7/2023 Plan sheet CS204 appears to be a typical fence detail with a concrete mow strip. Does the VA want to require the mow strip to be installed on this project? The other existing similar type of fences do not have a mow strip installed.

See CS-206 for detail.

45. 5/19/2023 6/7/2023 The existing gates and fencing shown on sheet AS001 at the existing parking lot are going to be removed and replaced with new. No details have been provided for temporary site access gates.

Please clarify.

VA is not requiring construction fencing. If GC wishes to install, follow existing and new fence dash line as shown on AS002.

46. 5/19/2023 6/7/2023 Please provide a temporary site fence plan. VA is not requiring construction fencing. If GC wishes to install, follow existing and new fence dash line as shown on AS002.

47. 5/19/2023 6/7/2023 Will the VA provide a laydown/ construction office location? For bid purposes, please provide the location details.

Yes, the contractor can utilize the south parking lot most southern row with 8 parking spaces as well as the vacant lot.

48. 5/19/2023 6/7/2023 Please provide an electrical construction floor plan that shows the specific routing for all new electrical and cameras raceways.

Design provides start and end point. The pathways should be field coordinated.

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49. 5/19/2023 6/7/2023 The general plan notes on AS002 and AS003 state that the contractor is to arm each existing and future pedestrian gate with an electronic strike(with cover plate) dual authentication card reader

Okay

50. 5/19/2023 6/7/2023 Please confirm that the VA will provide hydrant water for use on this project at no cost to the contractor.

Yes, the VA make the hydrant available.

51. 5/19/2023 6/7/2023 Sheet AS002 appears to show 2 new signs (E3,E5) and gate control island (32.03) at the entrance to the existing parking area. Please confirm that these features of work are not in scope.

These are within scope.

52. 5/19/2023 6/7/2023 Please provide site topography/elevation details for the landscaped detention area northwest of the existing CMOP building where the new delivery/logistic entry gate equipment and gate supports are to be installed. This area appeared at the site visit to be much lower than the paved area requiring the new sliding gate.

No topographic information is available for that area. Contractor to field verify prior to construction.

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53. 5/19/2023 6/7/2023 Please describe how access to the warehouse building will be handled. Will the VA provide badging, chaperones as needed to complete the interior scopes?

Yes, will providing temporary badging and/or chaperones depending on what tasks are being accomplished.

54. 5/19/2023 6/7/2023 What are the ICRA requirements for the interior warehouse, and for the office areas?

No ICRA since building is not open to the public and patients. Field coordination required with VA for work activities and access to limit the potential risk of dust or debris being spread.

55. 5/19/2023 6/7/2023 Will off-hour work be required for the interior warehouse scopes?

Yes, for any work that could impact the production/warehouse area, particularly utility outages.

56. 5/19/2023 6/7/2023 Will the main parking lot be allowed to be shut down for the installation of the new gates, bollards and trenching scope?

Same as #16

57. 5/19/2023 6/7/2023 The plans list a note that the current CMOP security and maintenance contract is with Cynergy Professional Systems LLC, and that the contractor is to coordinate with Cynergy Systems to ensure compatibility and warranty of existing systems.

Please confirm that the VA will bear any costs from Cynergy Systems that may result from this requirement.

The VA will continue to bear the costs of maintenance of the existing system. After the project installation and warranty period, the VA will incorporate the equipment into the maintenance contract.

The Contractor is responsible for compatibility with installation and the warranty period.

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58. 5/19/2023 6/7/2023 Please confirm that the existing electrical circuits are to be reused for the entrance gate on the Southeast side of the existing CMOP rear parking lot.

Please clarify. The electrical circuit for the entrance gate on the Northeast side of the parking lot behind the CMOP building will be reused. The electrical circuit for the entrance/exit gates on the south side of the CMOP building will be new. We do not see a southeast gate.

59. 5/19/2023 6/7/2023 The plans do not show any phasing, lot shutdown or traffic control requirements. Please specify what is required.

Same as #16

60. 5/19/2023 6/7/2023 Plan sheet AS101 shows a new camera mounted in the existing parking area per note 14. There is also a callout to detail 2/ES101 that shows new access control, handhole and mew encased conduit. It is unclear if this is new or future work. If this is new work, are there existing raceways and an existing light pole mount for the new camera? Detail 2 also shows partial routing but does not list the complete encased conduit routing. It also appears that pedestrian gate shown is existing, please confirm if this is correct and what type of modifications to the gate would be required to install the new access control hardware if required.

This is new work. No, the raceways and camera mounting are new. Yes, the pedestrian gate is existing.

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61. 5/19/2023 6/7/2023 Note 2 on sheet ES101 calls for replacement of the existing corner cameras (2). Will the existing raceways be reused, or is the VA asking the contractor to demolish the existing raceways and install new? Please provide routing information for the existing raceway.

Reuse existing raceways. GC to field verify.

62. 5/19/2023 6/7/2023 Will new roof penetrations be required? Please provide warranty information for the existing roof and the contact information for the vendor that currently supports this roof structure.

Yes, the roof is under warranty until 2028 with SouthWest Rubberized Roofing, LLC. Contact is Luis Mojarro, 331-8096, dlmmojarro@cox.net.

63. 5/19/2023 6/7/2023 Please provide an asphalt patch detail for the public street between lots.

Asphalt patch detail added to CS206.

64. 5/19/2023 6/7/2023 Please provide an asphalt patch detail for the existing CMOP parking areas that will be disturbed by trenching operations.

Asphalt patch detail added to CS206.

65. 5/19/2023 6/7/2023 Please confirm that any references to Texas Water Code are not relevant to this contract.

Yes, confirmed.

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66. 5/19/2023 6/7/2023 Please confirm that all work shown on sheet 00- ES105 is for reference only and not in contract for this solicitation.

Yes, reference only.

67. 5/19/2023 6/7/2023 Please confirm the new parking lot branch circuits are to be tied into the existing lighting pedestal shown on sheet ES101 and that a new pedestal is not required.

Yes, the new parking lot branch circuits are to be tied into the existing lighting pedestal.

68. 5/19/2023 6/7/2023 Note 1 on the Security Surveillance Television (SSTV) Camera Schedule states that the contractor is to provide all upgrades to the existing VASS system to incorporate the new surveillance cameras. We are unable to know what upgrades would be required. Please provide additional clarification for this requirement including the make and model of the existing system, and details of the upgrades that are needed.

Same as #4

69. 5/19/2023 6/7/2023 What is the make/model of the existing access control system?

Same as #5

70. 5/19/2023 6/7/2023 What is the construction type and thickness of the existing CMOP exterior walls?

Reinforced concrete tilt-up panel, +/- 6” thickness

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71. 5/19/2023 6/7/2023 Will temporary construction fencing be required to be screened?

VA is not requiring construction fencing. If GC wishes to install, follow existing and new fence dash line as shown on AS002. Screening will be up to GC discretion.

72. 5/19/2023 6/7/2023 Temporary construction chain link fencing is typically 6’ high. Will this be acceptable in lieu of the 7’ temp fencing listed in spec section 01 00 00?

Yes

73. 5/19/2023 6/7/2023 Please provide as-builts of the existing parking lots if available.

Not available

74. 5/19/2023 6/7/2023 Does the VA anticipate the presence of any archeological or cultural findings as part of this project? Please confirm that if found, that any costs related to monitoring, or removal of the findings would be the responsibility of the VA.

None anticipated. If any are found, then the impact related to time and cost would be considered an unforeseen site condition.

75. 5/19/2023 6/7/2023 What type of roofing system is installed on the CMOP pharmacy building?

Concrete on metal deck with mod-bit roofing and tapered insulation.

76. 6/9/2023 6/13/2023 Can a new E-600 One line Diagram be provided.

ES100 Shows the XFMR LTP1 being fed from DB- S by a 480v 200/3/150 disconnect? which then feeds panel 125 Amp Panel LTP1 which then feeds 125Amp Pedestal Panel TP-1 On E-600 one line calls out for a 200A 480v enclosed circuit breaker?

per the symbols diagram, that feeds Transformer TX-TWI which feeds another 125A /208v enclosed circuit breaker to feed panel TP-1. The Technical Question and answer (31.) in addendum 2, The new transformer label (TX-TWI) shown on sheet E-600 was intended to be XFMR LTP1 to coordinate with sheet ES100. This is an equipment label error on drawing. Associated 200AF/150A Disconnect switch is indicated on drawing. XFMR LTP1 shall feed new panel LTP1(225A, 208Y/120V, 3ph, 4W). See clarification for #76 below.

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qualifies that both panels and both transformers are new.

77. 06/14/2023 06/14/2023 Please provide a specification section for high strength security fencing including material types and gate operator equipment basis of design.

Spec for gate operator included with Addendum 3.

Civil sheets CS204 & CS205 show details for the basis of design of the high security fence and gate.

78. 06/14/2023 06/14/2023 Sheet CS205 referenced in the RFI response does not show any operable gate equipment. Is the VA intending these to be manual gates as shown? This does not appear to be consistent with the access control system that is shown. Please provide and updated plans with the gate equipment operators, pads, lactations, etc.

Operator shown on arch plans as part of Addendum 3. Location to be coordinated in field.

Spec for gate operator provided as part of Addendum 3.

79. 06/14/2023 06/14/2023 Does the VA have a sole source justification for Ameristar fencing? Please provide this for bidding purposes.

Ameristar used as basis of design, per the requirements in the Buy American Act. An approved equal would be acceptable.

80. 06/14/2023 06/14/2023 Please provide a finish color and paint type for the fencing and gates.

Match existing, contractor to confirm finishes for fence during the submittal process.

81. 06/14/2023 06/14/2023 Please provide a structural pad detail for the automatic gate openers if they are to be provided as part of this project.

Reference gate operator spec included with Addendum 3 for structural pad if needed.

82. 06/14/2023 06/14/2023 Please provide flow calculations, pipe sizing and piping material types for the landscape irrigation system.

No irrigation required.

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83. 06/14/2023 06/14/2023 Please confirm the no new hydrants are required. None by VA. Contractor to confirm with City.

84. 06/14/2023 06/14/2023 Please provide a planting schedule, including qty and types of all plants required.

No planting required.

85. 06/14/2023 06/14/2023 If the contractor required to provide a back flow preventer for the irrigation system? Please provide a location and size.

No irrigation required.

86. 06/14/2023 06/14/2023 Please specify any valve sizes and locations for the irrigation system.

No irrigation required.

87. 06/14/2023 06/14/2023 Please provide a specification section for irrigation piping.

No irrigation required.

88. 06/14/2023 06/14/2023 What type, color and size of decomposed granite is required for newly landscaped areas?

Match existing granite around main building.

Contractor to confirm type, color, and size during the submittal process.

89. 06/14/2023 06/14/2023 We request that the bid due date be extended to allow time for the security fence contractors to receive updated responses, plans and specs for this project and provide proposals for these scopes.

Bid date extended to June 26, 2023.

90. 06/15/2023 06/16/2023 Will gates and fence labeled “future” be included in the scope of this project? See sheet CS-102 for reference.

Future gates and fencing will not be part of the scope for this project.

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91. 06/15/2023 06/16/2023 Please clarify the crash rating of the retractable bollards shown behind the new gate in the NW corner of sheet CS-102. A M30 rating is referenced on the sheet, but drawing detail shown on sheet CS-202 references a M50 rated retractable bollard.

Bollards at this location are to be M30. Reference sheet CS102 and AS002 for correct bollard ratings. Product details are to be used as basis of design. An approved equal would be acceptable.

92. 06/15/2023 06/16/2023 Is there an existing double swing gate and fence system in the NW entranceway from Britannia that the new fence will need to be integrated into?

Existing double swing gate and portion of fence as indicated on plan to be demoed. New sliding gate and fence to be integrated into existing system.

Keynotes added on sheets AS001 and AS002 for clarification as part of Addendum 03.

93. 06/15/2023 06/16/2023 Does the new fence system need to be crash rated to meet the rating of the adjacent retractable bollards?

New fence system does not need to be crash rated if retractable bollards are crash rated. Fences are ornamental metal.

94. 06/15/2023 06/16/2023 Would an automated crash rated slide gate be acceptable in lieu of the retractable bollards behind the non-rated slide gate?

VA had previously requested the retractable bollards in lieu of anti-ram fence. Can provide cost comparison for anti-ram fencing that meets VA PSRDM requirements without retractable bollards.

95. 06/15/2023 06/16/2023 Are the existing fence and gates on the north side of Britannia to remain?

Refer to sheets AS001 and AS002. Keynotes added on sheets and existing and new fencing line types edited in legend for clarification as part of Addendum 03.

96. 06/15/2023 06/16/2023 Are the unmarked gate arms shown in the entranceways off Britannia included in this project?

If so, is there a basis of design.

Yes, reference spec 11 12 00 Parking Control Equipment. Also, Addendum 3 includes product sheet as basis of design.

97. 06/15/2023 06/16/2023 Fixed bollards shown on CS-102 in the NE corner of the parking lot are shown as M10 rated. The M10 rating does not match the ASTM rating system & the bollard detail referenced on CS-202 shows M30 rated bollards. Please clarify these bollards crash rating.

Details on CS-202 should be used as basis of design. Ref Civil sheet CS-102 and Architectural sheet AS002 for correct bollard rating. In lieu of all M10 bollards, an ASTM F2656 FS30 will suffice as M10 will need to be custom made.

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98. 06/15/2023 06/16/2023 Would it be acceptable to move fixed bollard array closer to the building to eliminate gaps in crash rated bollards while still allowing for access to the sidewalk from ADA parking spots?

PSRDM requires 5’-0” standoff from building and no more than 48” between barriers. Bollards can be moved if they still meet this requirement.

Bollards are currently placed to clear access from ADA parking spots.

99. 06/15/2023 06/16/2023 Will the east gate on the northside of Britannia need to be crash rated? Will this gate be integrated into an existing fence system?

Gate will not need to be crash rated. The new sliding gate will need to be integrated into the existing system.

100. 06/15/2023 06/16/2023 What is the color of the sliding gates? Match existing. Contractor to confirm finishes for during the submittal process.

101. 06/15/2023 06/16/2023 Is a pedestrian access gate needed adjacent to either vehicle access gate on the north side of Britannia?

No, existing pedestrian gates will be sufficient.

102. 06/15/2023 06/16/2023 Please clarify widths of all new slide gates as shown on CS-102

Ref arch sheet AS002 for sliding gate widths. All gates are keynoted with appropriate gate widths.

103. 06/15/2023 06/16/2023 Is a fence system being integrated with the new gates on the south side of Britannia?

All new fencing needs to be integrated into existing system. Keynotes added to show where new fencing meets existing fencing as part of addendum 03.

104. 06/15/2023 06/16/2023 Please clarify new perimeter fence layout.

Drawings show a new section in the NE corner of the southside of Britannia and will be tying into an existing fence system.

With Addendum 03, updated drawings to show a bolder line type for new perimeter fence. Keynotes added to show where new fencing meets existing fencing. Updated legend to show new and existing fence line type.

#76.