Technical Questions - FINAL - OK City 1-10-23.pdf

Solicitation #36C77623B0008 EHRM Training and Administrative Support - Oklahoma City Technical Questions and VA Response Tracking Sheet

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1. 11-29-22 11-29-22 Is this project tax-exempt? If yes, please issue the Tax Exemption number for bidding purposes. If not, what is the percentage of tax?

No, this is not exempt of sales tax. Contractors are required to pay sales and excise tax. Offerors shall include all applicable taxes in accordance with FAR by Reference Clause 52.229-3 “Federal, State and Local Taxes.” Percentage of tax information is the responsibility of the offeror.

2. 11-29-22 1-10-23 Specification: Sec. 102223.13 is for an Accordion Folding Partition. However, the plans and details show this partition to be a folding panel partition (aka.

operable partition) using solid 4’ wide (approx.) panels in a paired configuration. Please advise which type of partition is needed, along with the respective specification and/or details.

Spec attached reference - 10 22 39 Folding Panel Partitions.

3. 11-29-22 1-10-23 Specification: Sec. 102226.13 and Sec. 090600-2.3-C both state this folding partition is to be electrically operated. However, electric operation will significantly increase material, labor, and maintenance costs for this partition. For a folding partition of this size, it’s highly recommended to go with a manually operated wall, as the opening and closing of the wall is very quick and simple. Will the manually operated wall be accepted or at least accepted as an alternate to compare pricing?

It will be acceptable to have a manually operated wall partition. Coordinate with client and verify if a manually operated wall partition will meet their needs.

Checking with end users and EHRM National about manual operation.

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4. 11-29-22 1-10-23 Specification: Section 10 22 26.13 calls for an accordion folding partition with a STC rating of 56, there are no accordion doors on the market that have a STC of 56, the highest rating available for an accordion door would be

40. It appears in the drawing that the partition is drawn as an operable partition which have ratings of 56. Can you please clarify if this is an accordion door or an operable wall partition? Can you please provide the B.O.D?

Spec attached reference - 10 22 39 Folding Panel Partitions.

5. 11-29-22 1-10-23 Specification: Sec. 102226.13 in multiple paragraphs call for the finish to be fabric. Sec. 090600-2.3-C calls for the finish to be vinyl. What finish is to be used for the folding partition?

Utilize graded-in vinyl upholstery from manufacturer.

6. 11-29-22 1-10-23 The folding partition pocket between Meeting Rooms 1 and 2 on A1.00 does not appear to be wide enough for a folding panel partition. For a 20’-6”L folding partition, the panels will be approx. 48” L and 4” thick. The inside pocket dimensions for this wall should be a minimum, 5’W x 2’-1” Deep. Please advise if the pocket can be modified.

Modify the partition pocket as needed.

7. 12-5-22 1-10-23 Regarding HVAC controls, is there a brand that we must use? Siemens? JCI?

The current AHU controller is an integrated JCI FEC controller with IOM expansion points module. There are at least 5 UI, 2 BI, 2 BO, and 4 4 AO points available beyond the current AHU control.

8. 12-5-22 1-10-23 Drawing A5.02, Toilet Elevations 3 through 5, what is the wall tile height? It scales to 5’.

5’-0” is correct.

9. 12-5-22 1-10-23 Drawing G0.02, General Note #15 refers us to the specifications for FF&E but I cannot find anything in the specifications. How will FF&E be handled?

See the Furniture Schedule on Sheet IF1.00.

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10. 12-5-22 1-10-23 Will there be a designated area for contractor office trailer, laydown, and material storage?

We provide contractor parking in the northwest lot, and a location for dumpster. No additional space will be allocated.

11. 12-5-22 1-10-23 Will power and water be available for our use? Will we need to contact the local utility providers to set up our own?

No GC trailers permitted, see answer to question 10.

12. 12-9-22 1-10-23 Specification section 05 12 00-1.05.D states, “Fabricator Qualifications: A qualified fabricator who participates in the AISC Quality Certification Program and is designated an AISC-Certified Plant.” Can you relax the requirement for an AISC Certified fabricator? It is difficult to find any fabricator currently who will bid a project of this size and with this schedule. It is nearly impossible to find an AISC fabricator who is interested.

Section 1.05D may be omitted for this project.

Refer to Section 1.05B for Fabricator requirements.

13. 12-9-22 1-10-23 Specification section 01 00 00-1.5.C.1 states “The cores to the doors shall be provided by VA and the Oklahoma City VA Locksmith shall issue keys to contractors to use” but specification section 08 71 00-2.10.A reads “Furnish blank small format IC core cylinders for keying and permanent installation by Medical Center.” Does section 01 00 00 apply only for temporary access during construction and section 08 71 00 applies to cylinders for new hardware?

Correct section 01 00 00 is only about during construction, and section 08 71 00 is for the new hardware.

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14. 12-9-22 1-10-23 Specification section 01 00 00-1.6.D states “Working space and space available for storing materials shall be shown on the drawings or coordinated with COR in advance” and section 01 00 00-1.6.J reads “Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, seven feet minimum height, around the construction area indicated on the drawings” but there are no notes or depiction of a fenced area for storage in the drawings that we can find.

Please clarify.

No fencing required, we will provide you a dedicated entrance, as shown during the site walk.

15. 12-9-22 1-10-23 Specification section 01 45 00-3.4.B requires that the CQC be a graduate of engineering, architecture or construction management. The same section allows that the superintendent may double hat as the CQC. Allowing a double hat is very helpful, especially for a project of this size, but the education requirement will be difficult to meet and likely result in having a separate individual for each position (i.e. additional costs). Can you remove the education requirement in lieu of experience?

Yes, wining contractor can submit experience in lieu of education, but to be approved by CO/CS and COR.

16. 12-14-22 1-10-23 The drawings show new devices being added to an existing fire alarm system. The manufacturer was not listed on the drawings or specs. Who is the existing fire alarm manufacturer?

FCI/Gamewell. The existing manufacturer/panel is Honeywell.

17. 12-15-22 1-10-23 In regard to spec section 23 09 00 Direct-Digital control systems for HVAC, 1.1 part F. - One of the two existing Oklahoma City VA Healthcare DDC systems is referenced, shall the existing Automated Logic BACnet native DDC system be included to extend its active

ECC?

The current AHU controller is an integrated JCI FEC controller with IOM expansion points module. There are at least 5 UI, 2 BI, 2 BO, and 4 4 AO points available beyond the current AHU control.

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18. 12-15-22 1-10-23 Will the office suite (future location of rooms OA1 through OA6) adjacent to the auditorium be completely vacated during renovation or will it need to be phased to keep sections occupied while under construction?

We are in the process of relocating the current staff, it will be completely vacated.

19. 12-15-22 1-10-23 Will there be a requirement to allow and maintain passage through the construction area by hospital staff, specifically from Corridor CG5R between Physical Rehab and future Corridor CO1? If so, please provide a description of what is needed including lights and air.

The whole construction area will be available to the contractor during construction, there will not be a temporary passageway for hospital staff.

20. 12-15-22 1-10-23 Is the terrazzo flooring in the existing restrooms the thin type that is applied to the surface of the slab or thicker and set in a depressed slab?

It is the thin type applied directly to the surface.

21. 12-16-22 1-10-23 Drawing A5.01, Keynote 10-09 refers to roller shades on windows but there are no dimensions given. Please provide dimensions so we can size the shades.

Shade dimensions to be verified in field by contractor after windows are finished out so that the dimensions are correct. Shades should not be ordered from floor plan/elevation dimensions.

22. 12-16-22 1-10-23 Drawing AD1.00, Keynote 02-17 specifies that two of the windows in the existing auditorium are to be covered with drywall with the existing shades remaining in place.

What happens to the other windows in this space?

All the windows in this area will be covered with drywall with the existing shades remaining in place.

23. 12-16-22 1-10-23 Regarding the wheelchair lift, there are no notes for either the existing one or the new one. The new one is depicted in detail 1/A4.01. Please confirm that the existing one is to be removed and disposed and the new one set in the same spot.

Confirmed

24. 12-19-22 1-10-23 Sheet A5.01, Floor Finish Plans: Detail 1, has a label 10- 09 for Dual Roller Shades on the west wall. Also, Detail 1, the windows on the south wall does not have the label 10-09 for Dual Roller Shades. Can you confirm that 10- 09 Dual Roller Shades will be required on the west wall?

Dual roller shades are desired as indicated. Add dual roller shades to the 5 south-facing windows in Meeting Rooms 1 & 2 as well.

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25. 12-20-22 1-10-23 The divider partition Meeting Room 1 and Meeting Room 2 is not called out on the drawings but there is a specification section 10 22 26.13-Accordion Folding Partitions. The spec requires a sound rating of STC 56, or better, which is not available in an accordion partition, only in operable walls. Further, the specification does not mention motorized operation for the partition but there is power provided for it per drawing E-100, circuit designated DP-Dcr-41. Please clarify if the partition is to be accordion or operable wall, the required STC rating, and whether it is to be motorized or not.

Spec attached reference - 10 22 39 Folding Panel Partitions.

26. 12-20-22 1-10-23 Specification section 01 91 00-General Commissioning Requirements states “General Contractor to provide Commissioning Agent” very clearly; however, other specification sections state otherwise. For example, specification section 21 08 00.1.1.B, section 22 08 00.1.1.B, and section 23 08 00.1.1.B all read, “A Commissioning Agent (CxA) appointed by the VA will manage the commissioning process.” Please clarify whether the VA will hire the CxA or the GC.

GC will hire a 3rd party commissioning agent and will coordinate with A/E when ready.

27. 12-23-22 1-10-23 Since this is a VA project are there any requirements or restrictions as it pertains to contractor license for the state of Oklahoma such as General Contractor License, Electrical, etc.? Or is the project self-contained by the VA and not subject to OKC requirements?

Contractors are still required to have license’s.

28. 12-23-22 1-10-23 Does the project require local permits and will the GC be required to pull these local permits?

No

29. 12-26-22 1-10-23 Has there been an asbestos test for the project? If not, will the GC be required to have the test performed?

No asbestos

30. 12-27-22 1-10-23 Are there funds available for this project? Yes

31. 12-27-22 1-10-23 Can the project superintendent also perform the QCM and SSHO duties?

Yes, if they meet the qualifications.

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32. 12-27-22 1-10-23 Is full-time superintendence required? Yes

33. 12-27-22 1-10-23 Does the Contractor need to allow any downtime [for the government] in-between phases?

There are no phases.

34. 12-27-22 1-10-23 Is there any owner-items that will require removal, relocating, or storing for this contract?

No, will be done before winning contractor starts.

35. 12-27-22 1-10-23 Is there any hazardous material present onsite or within project boundaries that will impact progress or require abatement? If so, please provide location and quantity to be abated.

No

36. 12-27-22 1-10-23 Please advise of the area(s) available for construction staging and dumpster.

Dumpster location is west of the boiler plant, off of McMecham Parkway. This is the location of every dumpster for every project.

37. 12-27-22 1-10-23 Please advise of parking area(s) available for construction personnel parking.

See answer to question 10.

38. 12-27-22 1-10-23 Can the AISC certification requirements be waived so the structural steel can be bid competitively?

Yes, addressed in Question #12.

39. 12-27-22 1-10-23 Is there access under the existing basement floor to demo and replace existing sanitary sewer lines as required?

(Core drilling would be then required for the new plumbing fixture, if so) Is the existing sanitary sewer essential to be removed if concrete sawing is necessary and or otherwise? It would be a savings to abandon in place if viable.

Core drilling will be required, and the OKC VAMC doesn’t wish to abandon in place.

40. 12-27-22 1-10-23 What type of insulation & thickness will be required, so we can price accordingly?

AE requests what type of insulation they are referring to. Please refer to 22 07 11 for plumbing insulation, 23 07 11 for HVAC insulation, or other related sections for architectural insulation.

41. 12-27-22 1-10-23 Is there a schedule or any details on the steam regulators sizing (pressure regulators) & any steam pipe details for the steam preheat coil & steam humidifier?

Spec attached reference - Mechanical - Sheet - MP1-10 - Upper Level Hydronic New Plan - Rev-

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42. 12-27-22 1-10-23 Will there be needed a pot chemical feeder necessary for the two heating water systems?

No

43. 12-27-22 1-10-23 While googling the Radiant Heaters (as scheduled) the attached detail insinuates that we are required to insulate the supplied panels (by others(supplier). Is this correct?

See attached detail “Supplement to Question #43”

Yes

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