36C77619R0003-0002001.pdf

EVALUATION PLAN

A. BASIS FOR AWARD. Award will be made to the lowest priced, technically acceptable quote. To receive consideration for award, a rating of Acceptable must be achieved for the Technical Factor.

B. FACTORS TO BE EVALUATED

1. Technical

2. Price

C. EVALUATION APPROACH. All quotes shall be subject to evaluation by a team of government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of quotes. The quote will be evaluated strictly in accordance with its written content. Quotes which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, ineligible for award.

D. EVALUATION APPROACH. All quotes shall be subject to evaluation by a team of Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes.

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical quote of the lowest priced Offeror only. If the lowest priced Offeror’s technical quote is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors’ technical quotes. If the lowest priced Offeror’s technical quote is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical quote, and so forth and so on, until the Government reaches the lowest priced technical quote that is determined to be rated as Acceptable. However, the Government reserves the right to evaluate all Offerors’ technical quotes should it desire to conduct discussions, or otherwise determine it to be in the Government’s best interest.

The quote will be evaluated strictly in accordance with its written content. Quotes which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, ineligible for award.

1. TECHNICAL EVALUATION APPROACH. The evaluation process will consider whether the quote demonstrates the administrative experience necessary to accomplish the solicitation requirements.

2. PRICE EVALUATION APPROACH. The Government will evaluate offers by adding the total of all line item prices including options. The Total Evaluated Price will be that sum.

D. QUOTE SUBMISSION

QUOTING CONTRACTORS PREPARATION COSTS: The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The RFP does not commit the Government to pay any costs for the preparation and submission of an offer in response to this RFP.

DUE DATE AND SUBMISSION INSTRUCTIONS FOR RFP:

GENERAL INFORMATION: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity – Central (PCAC) is issuing this Request for Proposals (RFP) to solicit vendors for the purpose of entering into a single award contract. This solicitation is set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).

TECHNICAL QUESTIONS: Any technical questions regarding this RFP should be directed to the Contract Specialist (CS) in writing by e-mail to Lamonte.Jones at Lamonte.Jones@va.gov and CC Anthony Wilson at Anthony.Wilson3@va.gov

The due date for questions concerning the RFP will be Monday March 25th, 2019 at 10:00 am EST.

Questions received after this time may not be accepted.

As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the CS shall be immediately notified. Pertinent questions will be answered via amendment and provided to all Offerors via posting on FBO by Thursday March 28th, 2019 by 4:00PM EST.

The Offeror’s proposal shall be submitted electronically via email to Lamonte Jones at Lamonte.Jones@va.gov and Anthony Wilson at Anthony.Wilson3@va.gov by Wednesday April 10th, 2018 at 10:00 AM EST.

QUOTE FILE. Offeror’s responses shall be submitted in accordance with the following instructions:

a. Format. The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The maximum page count for the Offeror’s quote shall be 20 pages*.

All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space.

Each paragraph shall be separated by at least one blank line. Page numbers, company mailto:Anthony.Wilson3@va.gov logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.

b. File Packaging. All of the quote files may be compressed (zipped) into one file entitled “quote.zip” using WinZip version 6.2 or later version or the quote files may be submitted individually.

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Volume Title and Contents File Name Page Limitations

Volume I Technical Tech.doc/pdf Forty (40) pages

Volume II Price Price.xls No Limit

Volume

III

Signed Offer and Other Required Submittals

*Multiple files for this Volume may be Titles as follows: OsubmittalB.pdf

OSubmittalC.pdf

OSubmittalA.pdf No Limit

*Use when using page limitations: A Cover Page, Table of Contents and/or a glossary of abbreviations or acronyms will not be included in the page count of the technical Volume.

However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror’s quote will not be evaluated by the Government.

The quote shall be broken down in the following sections:

(i) TECHNICAL FACTOR.

Proposals shall clearly and completely address the appropriate technical areas of consideration described below in a format that follows the Performance Work Statement (PWS) tasks and/or deliverables. Responses to these items will form the basis for the technical merits of each proposal. Information presented in the technical volume should clearly demonstrate that the Offeror is fully capable and prepared to perform the tasks described in the PWS as well as demonstrate the Offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unacceptable if inadequate or insufficient information is submitted, and as a result may be excluded from further consideration.

The Offeror shall provide a complete description of the technical approach that satisfies the requirements specified in the Performance Work Statement.

a. Technical Capability:

1) Describe your specific approaches to handling all the Technical functional areas defined in the PWS.

2) A summary of corporate expertise and knowledge of the prime contractor, all teammates (as applicable) and/or subcontractors (as applicable). At a minimum the contractor must provide a list of all contracts performed within the last (3) years, as it relates to the following areas: Verification and Validation of Personal Identifiable Information (PII). Identify the relevance (similarities and differences) of the corporate expertise cited in the PWS requirements, any approaches to completing the work, problems that occurred during performance and how these were mitigated/managed.

3) Staffing Plan. The Offeror shall provide a detailed description of its approach to organizing personnel and resources in order to be ready to perform the PWS requirements by the specified start date. To be compliant, the Offeror must address the following items in its proposal: The Offeror shall provide its staffing approach to execute all tasks within the PWS. The Offeror shall demonstrate the effective use of personnel, adequate supervision, and adequate, but not excessive, numbers of personnel for tasks to be performed. The Offeror shall address process used to hire qualified personnel, and process/timeframe onboard staff. The Offeror’s proposal shall include a discussion of the qualification for employees it will utilize, demonstrating the requisite knowledge, skills and abilities to perform the requirements in the PWS. The Offerors shall provide résumés for all proposed key personnel which address qualifications, education, availability, and experience directly related to the requirements to demonstrate the Offeror’s ability to successfully meet all of the Government’s stated requirements for this effort

4) The Offeror’s Management Approach to managing its team, lines of authority and communication, and problem resolution. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed teammates and/or subcontractors. The Offeror shall also include its approach to risk management, including the processes for identifying, mitigating and monitoring risks, including Organizational Conflict of Interest (OCI) risks. The management approach shall also address the process of tracking training and shall address non-compliance of policies and procedures within the PWS.

(ii) PRICE FACTOR. The price quote shall consist of the following:

The Government will evaluate price proposal by adding the total of all line item prices. The total evaluated price will be that sum.

The Offeror shall provide a completed pricing schedule for each deliverable/task, and the basis of estimate for each task/deliverable. The basis of estimate (BOE) is a depiction of the level of effort required to provide each deliverable. The BOE shall provide sufficient price detail to support the proposed firm-fixed prices and to permit the Government to determine that the proposed firm-fixed price, labor mix and level of effort is fair and reasonable. The BOE shall include the labor categories and rates that were used in arriving at a firm-fixed price for each deliverable or task. The contractor shall explain the estimating processes and methodologies used in estimating the quantities of labor hours required for successful performance. It is up to the offeror to determine which labor categories to offer, and in what quantities are needed to support the prices provided. The total cost must match the amount provided in the Total Evaluated Price table above.

A sample Basis of Estimate format which supports the firm fixed price proposal is provided below.

DELIVERABLE/TASK

Description Qty. Unit Unit Price

Total Price

Deliverable 1.1 Labor Category

HRS

Labor Category

HRS

Subtotal for Deliverable 1.1 Deliverable 2.1 Labor

Category

HRS

Subtotal for Deliverable 2.1

Total Firm Fixed Price (All Deliverables)

Offerors are advised that although the contract may specify travel and other direct cost requirements, the Government will not allow for the inclusion of any profit whatsoever on travel and Other Direct Costs (ODCs) but may allow any General and Administrative (G&A) or material handling charges if in accordance with your accounting procedures.

Price Rounding Issue - The Government requires Offerors to propose unit prices and total prices that are two (2) decimal places and requires the unit prices and total prices to be displayed as two (2) decimal places. Ensure that the two (2) digit unit price multiplied by the item quantity equals the two (2) digit total item price (there should be no rounding).

Options – The Government requires options with this contract. The options shall be included in your basis of estimate.

(iii) SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This section shall contain the following:

1) Copy of signed Standard Form (SF) 1449 and any SF30 Solicitation Amendments to document acknowledgement.

2) Quote Summary/Cover Sheet including:

A. Date submitted;

B. Contractor’s name C. Contractor technical lead contact information;

D. All subcontractor(s) (as applicable) and the description of their planned subcontracting effort;

E. Reference to any unique terms or conditions, or any requests to deviate from standard PWS requirements and supporting rationale.

NOTE: Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

3) Certification of Understanding: The contractor shall provide a separate written document certifying that it understands the Performance Work Statement requirements, that it identified no ambiguities, and that it agrees to comply with all requirements without deviation or exception. If the Offeror does propose deviations or exceptions, or otherwise makes assumptions or adds new terms, conditions or clauses regarding this Performance Work Statement, the Offerors certification must explicitly state them. In the event of a conflict between the Performance Work Statement and the Offerors quote, the Performance Work Statement shall take precedence unless the Government explicitly agrees with the deviation, exception, assumption, term, condition or clause in the resulting order document. The Offeror is cautioned that deviations, exceptions, assumptions or new terms, conditions, or clauses may result in a determination of quote unacceptability, may preclude award to a contractor if award is made without discussions, or may otherwise affect a contractor’s competitive standing.

4) Certificate of Organizational Conflict of Interest: In accordance with Federal Acquisition Regulation (FAR) 9.5 and Veterans Affairs Acquisition Regulation (VAAR) 852.209-70, the Offeror shall provide a statement with its offer which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided under this solicitation. The Offeror shall also provide statements with its offer containing the same information for any consultants and subcontractors identified in its proposal and which will provide services under the solicitation. The Offeror may also provide relevant facts that show how its organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest.

5) Solicitation Provisions: Completed copies of FAR 52.209-5, Certification Regarding Responsibility Matters (APR 2010) and FAR 52.209-7, Information Regarding Responsibility Matters (APR 2010).

6) Service Contract Act Applicability: Offerors shall state if the Service Contract Act (SCA) is applicable to the labor categories necessary to perform the work encompassed in the Performance Work Statement. If the SCA applies, Offerors shall submit a wage determination by the Department of Labor. This wage determination can be obtained through http://www.wdol.gov/sca.aspx. If the SCA is not applicable, Offerors shall state that the SCA does not apply.

7) Vets 100 Compliance

8) Subcontracting Limitations: In order to demonstrate compliance with VAAR 852.219-10 “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside,” the Offeror shall provide a brief description and the approximate dollar values of the proposed subcontracts. The brief description shall include an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors. The information provided for the proposed major subcontractor(s) must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed.

9) Contract Teaming Arrangements/ Joint Ventures: All proposed Contract teaming arrangements (CTAs) and Joint Ventures (JV) shall submit one (1) copy of the fully executed agreement between the parties who have entered into the CTA/JV.

10) Complete and return the attached S02 – ATTACHMENT 24 VHA BAA Template