NURSE CALL SYSTEM QUESTIONS ANSWERED.docx

NURSE CALL SYSTEM QUESTIONS

36C26326Q0435 - 0002 Collective Questions from Vendors Scope & Drawings

· Can the Government provide floor plans, CAD drawings, and/or life safety drawings showing device locations?

Floor plans provided

· Can the Government confirm the total number of rooms/areas included in scope?

See floor plans

· Can the Government provide a breakdown by area (patient rooms, ICU, OR, clinics, etc.)?

See floor plans

· Are device counts and placement details available?

See below for quantities 🟦 2. Site Visits Will the Government allow an additional site visit opportunity?

· New site visit is scheduled for April 21, 2026, from 1300 to 1600.

· Please contact the Della-Lynn Caldwell, della-lynne.caldwell@va.gov and/or phone number (319) 338-0581 to notify Ms. Caldwell if you intend to participate.

· All Questions are due 04/22/2026 at 1700 Mountain Standard Time

🟦 3. System Design / Brand Name or Equal

· Are there specific Rauland system configurations/models required, or is equivalent equipment acceptable if compatible?

Equivalent equipment must be detailed in its specifications and approved by the VA to ensure compatibility with the current Vocera system.

🟦 4. Integration Requirements

· Does the system need to integrate with:

· Vocera communications

· EHR/ADT systems (patient name, fall risk, etc.)

· Staff assignment systems (nurse/CNA to room mapping)

· RTLS systems (e.g., CenTrak) for auto call cancellation YES – All of the items listed above.

· Are there existing:

· Interfaces / APIs

· Hardware or system constraints:

· All systems must be able to communicate with the current Vocera system.

🟦 5. Network & IT Requirements

· Will the system operate on the existing VA network, or is a dedicated network required?

· All systems must be able to communicate with the current Vocera system.

· Are there additional VA cybersecurity, patching, or compliance requirements beyond the solicitation?

· All requirements needed are established in Section J. Security & Privacy.

🟦 6. Power & Infrastructure

· What are the electrical requirements, including:

Systems must come with battery powered back-up, or a dedicated UPS provided by the supplier.

· Voltage / phase

· Power availability at device locations

· Backup power / UPS requirements

· Will the Government provide power connections, or is the contractor responsible

· This is the Contractor’s responsibility.

🟦 7. Installation & Phasing

· Will installation need to be performed in phases to maintain hospital operations? Yes, current nurse call system must remain operational or a temp system must be installed. At no point will the nurse call system be allowed to go down, except for switchovers as approved by the VA.

· Are there restricted work hours or access limitations?

Some night and weekend work may be required.

🟦 8. Storage & Staging

· Will staging areas be provided onsite? NO

· Are there storage limitations or requirements?

Any items on the VA Iowa City Station cannot be stored for more than 2 days. Longer storage is the responsibility of the contractor and must be at a different location.

🟦 9. Spare Equipment

· Is there a required percentage or quantity of spare equipment? See attached list 🟦 10. Schedule / Go-Live

· What is the expected go-live date for the system?

This shall be done in phases as to not disrupt any hospital operations. Entire system must be fully operational at the end of the period of performance.

🟦 11. Server / Hardware Responsibility

· Can the Government procure servers separately if vendors provide specifications?

· (Virtual or physical) NO

🟦 12. Administrative / Q&A Process

· Will vendors be allowed to submit additional questions after reviewing drawings?

· YES – April 24, 2026 by 17:00

· Will responses be issued via formal amendment or Q&A posting?

· YES, shortly following the closing date of April 24, 2026 by 17:00

Hardware

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