S06 Pre-Bid Site Visit Agenda - 2 pages.pdf
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- Attached to
- PN: 636A8-24-003, Correct Lightning Protection and Grounding Federal contract opportunity
- Solicitation number
- 36C26326B0008
About this file
This is a Pre-Bid Site Visit Agenda for a VA construction project to correct lightning protection and grounding, with Solicitation Number 36C26326B0008. The project is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside with a construction magnitude between $1,000,000 and $2,000,000, and a 365-calendar-day performance period. Key requirements include submitting a Bid Bond, Payment and Performance Bonds, and a mandatory Limitations on Subcontracting formal certification.
Proposal details include a due date of December 30, 2025, at 10:30 a.m. (CT), with a virtual bid opening. Potential bidders must submit questions via email to angela.frost2@va.gov by December 10, 2025, and are specifically instructed to contact only the Contracting Officer, Angie Frost. The solicitation emphasizes strict compliance with submission requirements, warning that material errors or omissions may render a bid ineligible for evaluation or award, in accordance with the Veterans Benefits, Healthcare Information and Technology Act of 2006.
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Text version
Solicitation Number: 36C26326B0008 Project Number: 636A8-24-003 Correct Lightning Protection and Grounding
Pre-Bid Site Visit Agenda
• Sign-In Sheet
• Introductions:
o Contracting Officer (CO) – Angie Frost o Contracting Officer’s Representative (COR) – Jay Dean o Architectural Engineer (AE) - Enviros LLC - Tim Vick
• Solicitation Number: 36C26326B0008 for PN: 636A8-24-003 Correct Lightning Protection and Grounding o 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside-- Competition is restricted to SDVOSB’s ONLY.
Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare
Information and Technology Act of 2006, Sections 502-503 At time of proposal submission and award—must be listed as a verified SDVOSB in SBA certification database IAW VAAR 819.7004, you MUST submit a Limitations on Subcontracting formal certification with the offer; otherwise, you will be deemed ineligible for evaluation and essentially an award.
• Magnitude of Construction-- Between $1,000,000 and $2,000,000
• Bonds:
o Bid Bond with proposal submission o Payment and Performance Bonds are required o Scanned copies of all bonds are acceptable; however, the contractor must hold the original copies and submit if requested.
• Period of performance is 365 calendar days after issuance of NTP
• Per FAR 52.222-6 Construction Wage Rate Requirements apply and must be adhered to— provided as an attachment o Any WD updates will be provided via amendment.
• Questions:
o All requests for information, clarifications or questions, must be submitted via email to angela.frost2@va.gov NLT 9:00 a.m. (CT) on December 10, 2025.
o No questions will be answered via phone or individually. No questions will be answered today; however, any questions generated from today’s visit may be submitted as previously mentioned.
o All answers will be published to via an amendment.
o The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.
o Any questions submitted not as instructed above may go unanswered.
o You are instructed specifically to contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award. Not the COR, not the AE.
mailto:angela.frost2@va.gov
Solicitation Number: 36C26326B0008 Project Number: 636A8-24-003 Correct Lightning Protection and Grounding
Pre-Bid Site Visit Agenda
• Proposal Due Date: December 30, 2025, at 10:30 a.m. (CT) o Bids shall be submitted IAW the instructions provided within the solicitation under Bid
Submission Documents and Delivery of Bids sections. Bids not following these specific instructions may be rejected.
o The Bid Opening will be held virtually and may be joined by calling in on the provided number using the participant code.
o NO EMAIL OR TELEPHONE INQUIRIES FOR THE APPARENT LOW BIDDER WILL BE
ADDRESSED. IF YOU WANT TO KNOW WHO THE APPARENT LOW BIDDER IS, YOU MUST
JOIN THE VIRTUAL BID OPENING.
• Contact Information o Angie Frost o Angela.Frost2@va.gov
REMINDER:
The United States Court of Federal Claims has concluded that agencies only have the discretion to waive informalities and minor irregularities and cannot waive errors that are categorized as material. Because both the statute and VA’s regulation make the certification mandatory, it is considered a material requirement and therefore cannot be waived. Similarly, since the provisions state failure to return a completed certification renders an offer ineligible for evaluation – as well as award - and Discussions only occur after a proposal has been evaluated, the omission similarly cannot be corrected through Discussions.
• Turn over to the COR for Site Walk mailto:Angela.Frost2@va.gov
File details come from the government source that posted it. Updated .