Solicitation 36C26324Q0595 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

438-24-3-1115-0672

NA

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26324Q0595

04-16-2024

X

438-3640162-1115-850100 3223 0100501X3

438-24-3-1115-0672

X

Chiller & Condenser Maintenance for Sioux Falls VA Health Care System.

The Amendment is to clarify the requirements for the replacement condensor and chiller. Only one condenser and one chiller is needed to be replace.

This deadline for response is also extended to4:00 PM Central Time on Monday April 22, 2024

John Milroy

Contracting Officer

VA-VHA-RPOC-2023-0067

STATEMENT OF WORK: Chiller Maintenance and Repair Services Updated 04/16/2024

SCOPE:

The Sioux Falls, SD VA Health Care System, requires contracted services for maintenance and repair of forty-nine chillers and associated equipment located as described in the primary services.

The contractor shall perform operating inspection(s), routine operating inspections, annual preventive maintenance, and predictive maintenance, to include maintenance and repairs as necessary, emergency service calls, to maintain the machines in a serviceable condition.

PERIOD OF PERFORMANCE

a) Base Period of Performance: 07/01/2024 to 06/30/2025

b) Option Year 1: 07/01/2025 to 06/30/2026

c) Option Year 2: 07/01/2026 to 06/30/2027

d) Option Year 3: 07/01/2027 to 06/30/2028

e) Option Year 4: 07/01/2028 to 06/30/2029

LOCATIONS OF SERVICES:

a) Sioux Falls VA Health Care System, 2501 W. 22nd Street, Sioux Falls, SD 57105

b) Wagner Outreach Clinic, 400 West Hwy 46, Wagner, SD 57380

HOURS OF SERVICES:

c) Routine Work: The Contractor shall perform the services as specified herein Monday through Friday with the exception of National Holidays between the hours of 8:00a.m. – 4:30p.m.

d) Emergency Work: Emergency work is defined as work performed after normal working hours. The

Contractor shall be required in some instances to work other than normal working hours. Approval of the VATR shall be obtained prior to starting work during other than normal hours.

e) Federal holidays observed by Federal Government can be located at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

f) When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

BADGES, PARKING, CHECK-IN PROCESS: All Contractor personnel are required to wear identification (I.D.)

badges issued by the SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

The contractor’s technician shall report to the VA representative office HVAC Department prior to starting work.

The Contractor’s technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part and the total price of multiple parts. The ticket shall be given to the VA representative for approval.

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA representative and the final decision made by the Contracting Officer.

Services for medical equipment include the following performance metrics:

• Service calls without repair to system shall be noted on repair order.

• The vendor shall provide at least two annual (2) trips to the Sioux Falls V.A. Healthcare Systems in

Sioux Falls, South Dakota and Wagner, South Dakota during the Service Agreement period to perform scheduled Preventive Maintenance Service during our business hours. See Hours of Services section below.

• Unscheduled, on-call, or remedial maintenance service shall also be obtainable from the vendor 24 hours a day, 7 days per week

• Contractor shall respond to onsite emergencies within 4 Hours.

• Contractor shall notify Facility Point of Contact a minimum of 2-weeks notice prior to completely shutting-down medical equipment.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

• Lockout and Tagout shall be completed by service technician.

EMERGENCY SERVICE:

1. Minor Repair

a. Definition: A malfunction or failure of a Chiller(s) is detected that has not impacted the air handling systems to the point of shutting down government operations in the affected areas.

b. Contractor Response: The Contractor shall respond within 24 hours after notification by the

Contracting Officer or designated personnel of a malfunction or failure of a Chiller(s), inspect the

Chiller(s), and immediately initiate corrective repair actions.

2. Major Repair

a. Definition: A partial or complete failure of a Chiller(s) is detected that has impacted, or will shortly impact, air handling systems to the point of shutting down Government operations, e.g. a mission work stoppage in the affected areas.

b. Contractor Response: The Contractor shall respond within four hours after notification by the Facility

Point of Contact of a partial or complete failure of a Chiller(s) that has caused or will shortly cause a mission work stoppage, inspect the Chiller(s) and immediately initiate corrective maintenance/repair actions.

CONTRACTOR QUALIFICATIONS:

Qualified Refrigeration Technicians: To be considered qualified, Refrigeration Technicians assigned to this contact shall have been trained on, possess a current certification on, and have current experience in the repair of chillers and components thereof.

Proof of current Technician Certification shall be provided to the training records for all Technicians who provide service on the Contract. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment.

The CO and/or Facility Point of Contact specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

PRIMARY SERVICES:

• Responsibilities: Contractor shall provide all labor, equipment, supplies and transportation necessary to properly perform the inspections, testing and maintenance outlined above.

This shall include disposal of all fluids, filters and materials.

o The Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

o The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

• Deficiencies: If inspections reveal a need for corrective action or repair that not covered under this contract, the vendor will notify in writing the deficiency, the criticality level and recommended corrective actions to the Facility Point of Contact and the Contracting

Officer. The vendor will provide a quote of the estimated work that includes all parts and labor for the corrective action or repair. No work shall commence without the written approval of a Contracting Officer or a Government Purchase Card Holder. The criticality levels are defined as followed:

o Level I – Deficiency identified is of minor concern, does not require immediate repair, and would not have an impact on the system if it were to continue for an extended amount of time (~ 6months or longer) o Level II - Deficiency identified is of moderate concern, does not require immediate repair, and would not have an impact on the system if it were to continue for a prolonged amount of time (~ 3-6 months) o Level III – Deficiency identified is of major concern, but chiller system is operable. Corrective Action/Repair is required to be performed within 3 months of discovery of issue to prevent further issues with the chiller system.

o Level IV – Deficiency identified requires immediate repair and/or shut down of chiller system.

The vendor shall provide scheduled preventative maintenance based upon specific needs of individual equipment as follows.

EQUIPMENT LIST & SCHEDULE OF MAINTENANCE (NOTE: Required Maintenance is listed in the

TYPE OF MAINTENANCE Section) Site Location Unit Required Maintenance

Sioux Falls Emergency Dept 1 South Trane Air Cooled Chiller RTAC, SN: U15L03597

Air Cooled Chiller Maintenance 1

Sioux Falls Emergency Dept 2 North Trane Air Cooled Chiller RTAC, SN: U15L03598

Air Cooled Chiller Maintenance 1

Sioux Falls Operating Room Trane Air Cooled Chiller RTAC, SN: U15K03291

Air Cooled Chiller Maintenance 1

Sioux Falls Main Plant Trane Air Cooled Chiller RTAF 1, SN: U21D08649

Air Cooled Chiller Maintenance 1

Sioux Falls Main Plant Trane Air Cooled Chiller RTAF 2, SN: U21D08650

Air Cooled Chiller Maintenance 1

Sioux Falls Main Plant Trane Air Cooled Chiller RTAA, SN: U08B07450

Air Cooled Chiller Maintenance 1

Sioux Falls Trane Air Cooled Chiller CGAM, SN: U20C80069

Air Cooled Chiller Maintenance 1

Sioux Falls Multistack Modular Chiller, SN: AD 04-088/89/90/91

Multistack Modular Chiller Maintenance 3

Sioux Falls Multistack Condenser Unit Cond 1, SN: T14E03853

Multistack Condenser Chiller Maintenance 4

Sioux Falls Multistack Condenser Unit Cond 4, SN: T14E03854

Multistack Condenser Chiller Maintenance 4

Sioux Falls Multistack Condenser Unit Cond 2, SN: T14E03855

Multistack Condenser Chiller Maintenance 4

Sioux Falls Multistack Condenser Unit Cond 3, SN: T14E03856

Multistack Condenser Chiller Maintenance 4

Sioux Falls KCC Rooftop Unit, SN: U20C80069

Rooftop Chiller Maintenance 5

Sioux Falls Mitsubishi VRF 1 Tower, SN: 44W01074

Multistack Condenser Chiller Maintenance 4

Sioux Falls Mitsubishi VRF 2 Tower, SN: 24W00056

Multistack Condenser Chiller Maintenance 4

Sioux Falls Mitsubishi VRF 3 Tower, SN:

Multistack Condenser Chiller Maintenance 4

Sioux Falls Mitsubishi VRF 4 Tower, SN: 44W01247

Multistack Condenser Chiller Maintenance 4

Sioux Falls Mitsubishi VRF 5 Tower, SN: 44W00294

Multistack Condenser Chiller Maintenance 4

Sioux Falls Mitsubishi VRF 6 Tower, SN: 44W00023

Multistack Condenser Chiller Maintenance 4

Sioux Falls Trane Rooftop Unit RTU 1, SN: 143011070D

Rooftop Chiller Maintenance 5

Sioux Falls Trane Rooftop Unit RTU 2, SN: 143011080D

Rooftop Chiller Maintenance 5

Sioux Falls Trane Rooftop Unit RTU 3, SN: 341101258D

Rooftop Chiller Maintenance 5

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 1, SN: 44W00235

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 2, SN: 46W00414

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 3, SN: 32W00191

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 4, SN: 46W00415

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 5, SN:

Multistack Condenser Chiller Maintenance4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 6, SN:

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 7, SN:

Multistack Condenser Chiller Maintenance 4

Sioux Falls Building 38 VRF Unit in Building 38 section VRF 8, Multistack Condenser Chiller Maintenance 4

SN:

Sioux Falls Inside Units for Server

Room

Liebert HVAC 1 Server, SN: C09L8H0039

Server Room Chiller Maintenance 6

Sioux Falls Inside Units for Server

Room

Liebert HVAC 2 Server, SN: C09L8H0040

Server Room Chiller Maintenance 6

Sioux Falls Inside Units for Server

Room

Liebert HVAC 3 Server, SN: C08L7G0001

Server Room Chiller Maintenance 6

Sioux Falls Outside Units for Server

Room

Liebert Cond 1 Server, SN: C0949C24931

Multistack Condenser Chiller Maintenance 4

Sioux Falls Outside Units for Server

Room

Liebert Cond 2 Server, SN: C0846C17161

Multistack Condenser Chiller Maintenance 4

Sioux Falls Outside Units for Server

Room

Liebert Cond 3 Server, SN: C0949C24918

Multistack Condenser Chiller Maintenance 4

Sioux Falls Trane Condensing Unit for Makeup Air

Unit MAU Cond 1, SN: 20071422TA

Multistack Condenser Chiller Maintenance 4

Sioux Falls Cooling Tower (North) BAC FXV3 Closed Circuit Colling

Tower, FXV3-1426-30T-60

SN: 438 MX2761702

Rooftop Chiller Maintenance 5

Sioux Falls Cooling Tower (South) BAC FXV3 Closed Circuit Colling

Tower, Model FXV3-1426-30T-60

SN: 438 MX2761704

Rooftop Chiller Maintenance 5

Sioux Falls Marley Cooling Tower

(West)

MARLEY NC crossflow cooling tower, Model 23111

SN: 438 EE11571

Rooftop Chiller Maintenance 5

Sioux Falls STULZ Air Cooled Chiller CFD-070-

D2A-0-I0, SN: CRAC-1

Air Cooled Chiller Maintenance 1

Sioux Falls STULZ Air Cooled Chiller CFD-070-

D2A-0-I0, SN: CRAC-2

Air Cooled Chiller Maintenance 1

Sioux Falls STULZ Air Cooled Chiller CFD-070-

D2A-0-I0, SN: CRAC-3

Air Cooled Chiller Maintenance 1

Sioux Falls STULZ Air Cooled Chiller CFD-070-

D2A-0-I0, SN: CRAC-4

Air Cooled Chiller Maintenance 1

Sioux Falls STULZ Air Cooled Condensing Unit

Chiller SCS-312-DSA, SN: ACCU-1

Multistack Condenser Chiller Maintenance 4

Two Condenser Coil Cleanings2

Sioux Falls STULZ Air Cooled Condensing Unit

Chiller SCS-312-DSA, SN: ACCU-2

Multistack Condenser Chiller Maintenance 4

Two Condenser Coil Cleanings2

Sioux Falls STULZ Air Cooled Condensing Unit

Chiller SCS-312-DSA, SN: ACCU-3

Multistack Condenser Chiller Maintenance 4

Two Condenser Coil Cleanings2

Sioux Falls STULZ Air Cooled Condensing Unit

Chiller SCS-312-DSA, SN: ACCU-4

Multistack Condenser Chiller Maintenance 4

Two Condenser Coil Cleanings2

Sioux Falls York Air Cooled Chiller

YLAA0100SE46XFBBCTX,

SN: CH-1

Air Cooled Chiller Maintenance1

Two Condenser Coil Cleanings2

Sioux Falls York Air Cooled Chiller

YLAA0100SE46XFBBCTX,

SN: CH-2

Air Cooled Chiller Maintenance1

Two Condenser Coil Cleanings2

Wagner Outreach

Clinic

Rooftop Unit 1 Rooftop Chiller Maintenance 5

Two Condenser Coil Cleanings2

Wagner Outreach

Clinic

Rooftop Unit 2 Rooftop Chiller Maintenance 5

Two Condenser Coil Cleanings2

TYPE OF MAINTENANCE: All Maintenance will be done twice a year between 6 and 7 months apart (once in early spring and once in early fall).

1) Air Cooled Chiller Maintenance

a. 1st Air Cooled Chiller Inspection

i. Review Diagnostics

ii. Electrical Inspection

iii. Meg Motor at Motor Terminals

iv. Compressor And Oil Separator Heater Check

v. High Pressure Leak Check (Standard)

vi. TechView/KestrelView Connection

vii. Run Service Report From Kestrel View

viii. Techview/Kestrel View Disconnection

b. 2nd Air Cooled Chiller Inspection

i. Review Diagnostics

ii. Lock Out Tag Out (Standard)

iii. Electrical Inspection - Control Panel

iv. Compressor Starter Inspection (Wye-Delta Closed Transition) Series R Air Cooled

v. Meg Compressor Motor

vi. Flow/Differential Mechanical Switch Check

vii. Low Temperature Sensor Calibration

viii. Control Panel Calibration Check

ix. Oil Level Check (Screw Machines) Per Circuit

x. One (1) oil analysis per circuit for wear metals, with report to Owner

xi. Leak Test Inspection (Positive Pressure)

xii. Compressor And Oil Separator Heater Check

xiii. Compressor Check (HeliRotor Compressors)

xiv. TechView/KestrelView Connection

xv. Run Service Report From Kestrel View

xvi. Techview/Kestrel View Disconnection

2) Condenser Coil Cleaning/Maintenance

a. Condenser Coil Cleaning

i. Verify clean condensing unit coils.

ii. Condenser coil cleaning using brush and water/air, if necessary

iii. Owner to provide access to water

3) Multistack Modular Chiller Maintenance

a. Multi-Stack Water Cooled Chiller Inspection

i. Unitary Visual Equipment Inspection

ii. Electrical Inspection

iii. Remove Motor Wiring and Meg Compressor Motor Generic

iv. Multi-Stack Strainer Only Maintenance

v. Flow Device Check Generic

vi. Log Unit

4) Multistack Condenser Chiller Maintenance

a. Condensing Unit Inspection

i. Verify clean outdoor coil, clean as necessary using Service 5

ii. Verify smooth operation of the unit.

iii. Visually inspect all connecting lines, joints and coils for evidence of oil/refrigerant leaks.

iv. Inspect wiring and connections for tightness and signs of overheating and discoloration.

v. Lubricate the fan bearings as required, if applicable.

5) Rooftop Chiller Maintenance

a. Rooftop Unit Inspection

i. Inspect for oil leaks.

ii. Check the sheaves and pulleys for wear and alignment.

iii. Inspect condition of filters – including providing and changing filters

iv. Check the belts for tension, wear, cracks, and/or glazing – responsible for providing and changing belts, if any, as needed

v. Verify proper damper operation.

vi. Check mechanical linkages for wear, tightness and clearances.

vii. Lubricate damper bearings, if applicable.

viii. Lubricate motor bearings, if applicable

ix. Lubricate fan bearings.

x. Inspect wiring and connections for tightness and signs of overheating and discoloration.

xi. Inspect the combustion air blower fan, and clean, if required.

xii. Lubricate the combustion air blower fan motor, if applicable.

xiii. Verify operation of the flame detection device.

xiv. Verify integrity of the flue system.

xv. Verify operation of the operating controls.

xvi. Verify burner sequence of operation.

xvii. Verify proper gas pressure to the unit and/or at the manifold, if applicable.

6) Server Room Chiller Maintenance

a. Split System Unit Inspection

i. Perform manufacturer recommended service inspection

ii. Inspect condition of filters and clean as necessary

iii. Verify clean condenser and evaporator coils, perform cleaning as necessary

iv. Verify refrigerant charge.

v. Check amperages and voltages of the unit, verify they are within specifications

vi. Verify all sensors are calibrated and reading correctly.

7) PARTS FOR REPAIR

a. Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer.

b. Contactor shall furnish the Facility Point of Contact with a written estimate of the cost to make necessary repairs that are not included in this contract.

c. Contractor shall also provide a comparison quote to the Facility Point of Contact for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. No work shall commence without the written approval of a Contracting Officer or a Government Purchase Card Holder.

REPLACEMENT OF MULTISTACK MODULAR CHILLER, SN: AD 04-088/89/90/91 AT THE

SIOUX FALLS VA HEALTH CARE SYSTEM

1) Replacement of the modular chiller (1) and condenser (1) needs to take place by 12/31/2024.

Scheduling of replacement services must be done through the Facility Point of Contact.

2) Replacing of the modular chiller will involve the contractor providing all labor, material, equipment, etc., to install and put into operation the following mechanical work listed below:

a. Remove existing Multistack indoor and outdoor units

b. Install new Multistack Module and Outdoor Condenser

c. Crane rental/usage to remove module from building roof and place new module

d. Drain glycol from existing piping

e. Run new refrigerant piping along the outskirt of the occupied building

f. Demo and repair existing walls as necessary

g. Electrical disconnect and reconnect for both upper and lower units

h. Plumbing disconnect and reconnect for both upper and lower units

i. Controls disconnect and reconnect

j. Balancing water flow

k. Any additional task not listed above

3) The contractor will be responsible for providing all labor, tools, and equipment necessary for task completion. The specs for the current condenser and Multistack chiller are as shown below:

a. Condenser

i. Manufacturer & Model = MULTISTACK ASRC-70

ii. Nominal Tons = 70

iii. Refrigerant Type = R-410A

iv. Volt/PH = 480/3

v. 4 Fans per Unit, 1.5 HP each

vi. Each condenser has dual independent refrigerant circuits with 2-1/8” refrigerant connections.

a. Chiller

vii. Manufacturer & Model = MULTISTACK (4) MS70X6H2A

viii. Nominal Tons = 280

ix. Type = Water

x. Unit KW = 262.2

xi. Refrigerant Type = R-410A

xii. Volt/PH = 480/3

DOCUMENTATION/REPORTING REQUIREMENTS:

Contractor shall provide documentation that includes detailed descriptions of the testing and inspection procedures performed. The documentation shall be submitted to the requesting agency using a typed or computer-generated form, reports are not to be handwritten. The report shall also have a summary of any deficiencies that are found during the inspection. Each ESR (Engineering

Service Report) must document the following data legibly and in complete detail, a final report must be submitted electronically to the facility point of contact within 3 weeks of completion of service completed:

1. Name of Contractor and Contract Number.

2. Name of FSE (Field Service Engineer) who performed services.

3. Date, time (starting and ending), equipment downtime and hours on-site for service call.

4. Identification of equipment to be serviced. (ID Number, Manufacturer's name, device name, model number, serial number, and any other Manufacturer's identification numbers.

5. Signatures of FSE (Field Service Engineer) performing service described VA employee who witnessed service described and an authorization signature of acceptance of work performed.

6. List of any deficiencies discovered along with their criticality and recommended approach for corrective action.

ADDITIONAL SERVICES:

The Contractor shall maintain sufficient materials/parts and tools to complete service calls within 5 working days or sooner. The Contractor is to obtain written approval from the Facility Point of Contact for maintenance or repair of the medical equipment if there is a need for the service to be shut down at all for any length of time.

The Contractor shall train all respective staff as identified by SFVAHCS on the use, maintenance and recognition of failure modes on rapid response to the sudden unexpected loss or other compromised delivery of med air, med vacuum and med air dryers. The equipment training shall be documented and refreshed annually or sooner, as required.

Contractor may be required to repair medical equipment beyond this contract. The specific repairs will be sent in writing to the Contracting Officer and Facility Point of Contact when identified. A quote for the pricing shall be presented to the Contracting Officer and Facility Point of Contact. No work shall be authorized to proceed without the writing approval of the Contracting Officer. The Contracting Officer and the Facility

Point of Contact will discuss the repairs with the Contractor on a case-by-case situation. A written authorize will be provided by an authorized Contracting Officer or a Government Purchase Card Holder prior to any work being started.

PARTS:

• Replaced parts or waste oil shall be disposed of by the Contractor per local and Federal regulations.

• It shall be the sole responsibility of the Contractor to comply with State and Federal regulations, and to maintain current State and Federal certification regarding correct handling, removal and disposal of all hazardous waste generated because of performing his contractual tasks of Chiller maintenance and repair.

All hazardous waste resulting from the maintenance and repair of Chiller(s) on site shall be properly packaged, removed, and disposed of by the contractor at no additional cost to the Government.

• Contractor shall provide original equipment manufacturer (OEM) parts/subsystems and software. The contractor shall ensure the government is informed of all safety modifications issued by the OEM, and all optional modifications offered by the OEM are made available to the SFVAHCS.

REMOVAL OF EQUIPMENT:

Should a piece of equipment require repair at the Contractor’s plant, Contractor agrees to provide a loaner at no extra charge, if requested by the Government. Government property and equipment shall not be removed from the station without approval by the Facility Point of Contact and a signed property pass has been issued by the Facility Point of Contact. The Contractor assumes full responsibility for the equipment while it is off-site, including not only the repair of the equipment, but also any loss or damage to the equipment while off-site or in transit.