36C26126R0023_2.docx

36C26126R0023

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0023

X 01-20-2026

612-26-2-6056-0024

36C261-26-AP-1981

612-26-012 36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21

Offerors have been authorized and are to be sent by email to Alex Arter at alex.arter@va.gov and Charee Harris at charee.harris@va.gov

Alex Arter 279-944-5640

a. Project Number: 612-26-012, Project Title: Design-Build Service to Replace Martinez DI system to RO NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45M.

In accordance with FAR 36.204(d) -- Disclosure of the magnitude of construction projects: Between $250,000 and $500,000.

b. This is a firm-fixed price design-build construction requirement. Offeror shall furnish all design, labor, material, transportation, required engineering services, overhead, profit to design and install tieback roof anchors in Building 1 in accordance with SOW, Specifications, and drawings.

C. Place of Performance is at Martinez VA Medical Center, 150 Muir Road, Honolulu, Martinez, CA 94553.

d. Period of Performance: 210 calendar days after Notice to Proceed (NTP).

e. This contract will be awarded in accordance with FAR Part 15 - Trade-off Process (FAR 15.101-1) and FAR Part 36 - Two-Phase Design - Build Selection Procedures (FAR 36.3).

f. This procurement is a total SDVOSB set-aside. Offerors must be verified in SBA DSBS the time submission offer and prior to award.SBA DSBS Link: https://search.certifications.sba.gov/. SBA DSBS will be used as the official source for SB verifications for this solicitation until further notice from the SBA.

g. A site visit will be scheduled after Phase One of the solicitation has been completed.

h. Questions and/or request for information (RFI) must be submitted using the RFI form attached and must be submitted via email to alex.arter@va.gov and charee.harris@va.gov.

i. To Offerors: Addendum to block 13 b) Offer Guarantee is required for phase II of the solicitation.

k. WAGE DETERMINATION CA20260018 01-30-2026

1. All offerors must sign and submit VAAR 852.219-75 with the proposal before the closing date of the solicitation.

All documentation must be submitted electronically to alex.arter@va.gov and charee.harris@va.gov.

12:00PM

PST

03-10-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 209 McClellan CA 95652

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Charee Harris Contracting Officer

Table of Contents

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

Replace Martinez DI system to RO Project 612-26-012 January 20, 2026

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MARTINEZ, CALIFORNIA

1. PROJECT PURPOSE AND INTENT

1.1. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the Design Build effort described therein.

1.2. The purpose of this project is to replace the Building 19 2nd floor SPS De-Ionized (DI) Water Filter Systems with a Reverse Osmosis (RO) water system. As well as the demolition and replacement of the associated water piping for the new RO system for the Sterile Processing Department (SPS).

1.3. The Building 19 (B19) SPS services the Martinez Building 19; 2 ORs, as well as 3 GI procedure rooms, and processing of off-site equipment delivered from the Mare Island dental facility. They see an estimated 12 OR cases per day, an additional 12 GI procedures and see deliveries from the off-site dental facility twice per day.

1.4. The existing DI system supplies de-ionized water to a Steris AMSCO 7052HO washer, and a sink mounted tap. The DI system water is also used to lower the contaminant concentration in our utility water that is used by the two Steris sterilizer, by mixing the utility water with the DI water. The new RO system will supply water to the Steris AMSCO 7052HO washer, the sink mounted faucet, as well as an Innowave PCF Ultrasonic Irrigator. And will not supply any water to the sterilizers. The washer and ultrasonic each see about 9 loads per day. With the faucet being left on for long periods of time to help with moving water through the lines.

1.5. The Design Build (DB) contractor shall furnish:

1.5.1. Design: All design Architect and Engineering (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet Veteran’s Affair (VA) Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL), including providing a RO water system and piping that meets VA physical security design guide requirements and access requirements per VA Design guide. Design shall follow all current applicable codes and standards, including, but not limited to, International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and ANSI/AAMI ST108.

1.5.2. Construction: All labor, materials, supervision, and administration for the complete construction of the project.

1.6. The Design Build Contractor (DB Contractor) shall consider the current utility room where the RO system will be installed, along with existing equipment in the room and the equipment it will serve, (Steris washer, sink faucet, and Innowave Ultrasonic) and design and install the RO system for the space and is within the approved budget.

1.7. The expectation is surface mounted equipment without intruding into the wall. This is to reduce the dust created and assist in future maintenance.

1.8. The DB Contractor will need to follow VA ICRA requirements. An ICRA level 4 will be required for the project. Including hard barriers and ante-room.

1.9. The DB Contractor shall assume there will be no staging area.

1.10. A preliminary/pre-proposal site visit is strongly encouraged. Design-Build contractor to coordinate site visit(s) with the Contracting Officer CO. Contractor(s) must take appropriate safety precautions when conducting field investigations and notify the COR of any/all hazardous material, substances and/or circumstance discoveries. VA will provide on-file site drawings for applicable disciplines (i.e. Site, Civil, Architectural, Structural, Seismic, Plumbing, Fire Protection, Mechanical, Electrical, etc.). Not all drawings are in electronic format or up to date, but available as-builts will be provided. The Design-Build contractor shall be responsible for field verification of existing conditions of all utilities, structures, and barriers.

1.11. The project is located at the Martinez VA Campus, located at 150 Muir Road, Martinez, CA 94553.

2. PROJECT OBJECTIVES

2.1. The Design Build Contractor shall provide a fully functional and complete Reverse Osmosis water system for the Veteran’s Affairs Northern California Health Care System (VANCHCS) Martinez Campus. The new system must follow ANSI/AAMI ST108 standard.

2.2. The Design Build Contractor for this design project shall provide services to include site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate the replacement of a DI water treatment system with the installation of a RO water treatment system. Some renovations to the space as well as the existing piping will be necessary in order to tie in the new RO system.

This project will also look at how to perform this replacement work as well as the needed water piping while keeping the facility operational.

The project will also correct numerous condition deficiencies particularly those that relate to the essential plumbing systems needed for a fully functional water treatment system. All existing DI associated plumbing will be removed by the contractor to make way for the new system.

The DB shall prepare an analysis of the current and future workloads, to determine the size of the RO water treatment system. DB shall work with VA to provide a water treatment system that utilizes the space efficiently and facilitates ease of maintenance, water sampling for testing and troubleshooting.

The RO system will serve the Sterile Processing Services (SPS) which supports 2 Operating Rooms, 3 GI rooms and an off-site dental clinic, with 12 chairs.

2.3. The Design Build Contractor shall prepare an analysis of the expected loads on the RO system to determine the optimal system.

2.3.1. There are 8 – 12 OR cases per day, 7 – 12 GI cases per day, and two deliveries per day of equipment from the Mare Island Dental clinic. The washer and ultrasonic see about 9 loads per day each. With the faucet being used as needed.

2.3.2. The existing DI system serves the washer, faucet and partial water for the Steris sterilizers. With a total daily usage of about 75 - 150 gallons of DI water.

2.3.3. The RO system will serve the washer and ultrasonic as well as the faucet.

2.4. The Design Build Contractor shall provide a RO water system design that efficiently utilizes the 143 sqft equipment room (C253) part of which is taken up by the Steris sterilizers, and fits the approved budget for this project.

2.5. The Design Build Contractor shall provide a RO water system and water piping that facilitates future maintenance, and usual work other such as water sampling and testing.

2.6. The Design Build Contractor shall provide third party commissioning of RO system and pay all the required commissioning fees as needed or required. The vendor of the system will sign off on commissioning.

3. PROJECT SCOPE

3.1. All work done in the equipment room and SPS area, will need to be done following SPS and Infection Control Rist Assessment (ICRA) protocols.

3.2. Prior to the construction phase 100% design must be approved and signed off.

3.3. Prior to the start of construction, all submittals need to be approved.

3.4. The DB contractor will dispose of all equipment components demolished or replaced as part of this project. The contractor will remove all DI-related plumbing and conduit conductors, and hangers, if any, associated with work in this contract. All penetrations shall be patched or filled, by the contractor in relation to the work performed in this scope. There shall be no dead legs in the plumbing in relation to the work performed in this scope. The Design Build Contractor shall report any discrepancies to the Contracting Officer Representative (COR).

3.5. The DB Contractor shall also include floor patching, ceiling and wall work to include patching and painting and general renovations to the space.

3.6. Regular prep-work for the demolition and replacement shall be during normal hours, 8:00 AM to 4:00 PM Monday through Friday, except holidays, unless requested and approved. The contractor shall submit to the COR for approval, in writing, a notice of its desire to work during any period/hours other than the standard. Notice shall include a detailed description of the type of work to be performed and its location. Any work that creates excessive noise or impacts patient operations, disturb patients or staff is to be accomplished on weekends or outside of VA Martinez Campus normal operations hours.

The following are Federal holidays:

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth National Independence Day (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

3.7. The DB Contractor shall assume that there are no staging areas available within the facility premises. The DB Contractor shall hold and store all material. The Contractor shall note that there is absolutely NO Contractor employee parking in ‘Patient Parking’ designated areas. Contractor employees may be allowed to park in ‘Employee Parking’ only at the discretion of the COR, depending on availability. VANCHCS will not invalidate or make reimbursement for parking violations for the Contractor under any conditions.

3.8. As-built drawings and photos provided are for information purposes only, contractors are to field verify when visiting the site.

3.9. Utility water sampling data provided is for reference, BD contractor will still need to perform their own sampling and testing.

3.10. Basis of design example attachment diagram is for reference as basis of design.

3.11. Full demolition and replacement of system and piping shall be completed after normal hours, within a three day weekend from Friday 6:30pm to Monday 6:00am

3.12. Testing and Commissioning of the system will need to be coordinated for the same weekend as the installation of the new system.

3.12.1. The vendor will need to be on site for testing and commissioning. The vendor will sign off on the system.

3.13. The vendor will provide system sanitization steps prior to project closeout for maintenance purposes. This is critical for properly maintaining the system when elevated HPC or endotoxin is present.

3.14. The vendor will provide names and part numbers for all equipment, filters, and consumables in the system prior to closeout.

3.15. All utilities and telecom outages shall be conducted after normal operation hours. Submit outage plan and Method of Procedure (MOP) notice thirty (30) calendar days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting, etc.

3.16. Design and install a new RO System following manufacturer recommendation. The design configurations shall be a reverse osmosis and de-ionization.

3.16.1. Prior to designing the new system, water sampling, pressure testing, and flow testing of the existing system must be done. The existing system has be checked prior so that the new system can be designed around facility limitations. To understand the baseline parameters before designing the system, the contractor will sample for PH, alkalinity, hardness, conductivity, HPC, and endotoxins.

3.16.2. The DB Contractor shall properly size the RO system based on the water supply and demand from the SPS.

Design Parameters:

Normal System Flow: 10 – 25gpm Maximum System Flow: 25gpm Daily Water Usage: 550 us gallons Daily Hours of Water Demand: 11.5 hrs (0700 – 1830 ) Operating Temperature Range: 70 to 86 degrees F

3.17. A new Reverse Osmosis (RO) water system shall include a minimum size 100 gallon of storage in two tanks, a return to keep the water circulating and continuously filtered, and a minimum sized 100-gallon neutralization tank with backflow preventers, to protect the building’s water supply. The design build contractor shall size and design the storage based on the system size and needs as well as meeting VA spec and design guides ect. 100 gallons is an estimated size based on internal research.

3.18. See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the following:

3.18.1. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architectural, civil, structural, mechanical, electrical, low voltage, and plumbing for the project.

3.18.2. Development of a schedule using the Critical Path Method, showing critical milestones, and permit submittals. For example, shutdown requests and Infectious Control paperwork.

3.18.3. AE Design Development:

After Notice to Proceed, the Design Build Contractor shall schedule and discuss overall vison of RO system and importance of various design elements with VA key personnel. For the 25% Design Development drawings, the Design Build Contractor shall provide a 25% design submittal on the RO water system and how it will be incorporated into the existing/remaining system and room. The design parameters shall be discussed during the early kick off phase of the design project.

3.18.4. During design development the plan to replace the existing DI system with the RO system in 59.5hrs. Over the three day weekend, Friday 6:30pm to Monday 6:00am will be discussed and put to paper.

3.18.5. The system shall include multiple water sampling port locations, including at each source of RO water (Steris washer, Innowave PCF ultrasonic irrigator, sink), the return line before the tank, after the endotoxin filter, and at the utility water source just before it enters the RO system but before any filtering occurs. Water sampling ports must be labcock style and must be easily accessible for sampling and maintenance. There will be no tubing off labcock sample ports. Water sampling locations to be near drains. There shall be no dead legs larger than 6 times the diameter of the piping.

3.18.6. Flow meters shall be also included as part of the system. As well as pressure gauges to ensure visual confirmation of system operation.

3.18.7. RO storage tank shall have low and high level sensors

3.18.8. Additional valve work for main line to replace old valves with ball valves.

4. DESIGN REQUIREMENT

4.1. This design shall meet ANSI/AAMI ST108 standard.

4.2. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall meet all VA requirements.

4.3. Utilize Design Build Architect-Engineer (DB AE) Submission Instructions, Volume DB as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

4.4. Site Design Data. The DB AE shall perform field reconnaissance of the room and surrounding area, surveys, site investigations, and all other activities required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

4.5. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

5. DESIGN DELIVERABLES

5.1. Project Schedule. A project schedule indicating design time, phasing, durations, construction activities, critical site visit milestones, and utility shutdowns that will have large impact to buildings or campus utilities

5.2. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

5.3. The use of a web based submittal system, IE Submittal Exchange, Procore, etc. identifying every submittal required by the drawing specifications. The DB AE shall provide a draft submittal register at the 100% drawing submittal.

5.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library and VA design guides.

5.5. Submittals:

5.5.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

5.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order.

5.5.3. 25% Schematic Submission: Hard Copy: 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.

5.5.4. 75% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, construction schedule, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.d

5.5.5. 100% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, construction schedule, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.

5.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings, 3 half size set of drawings; 3 sets of specifications; 1 set investigation reports, design calculations, space planning data, construction schedule, and cost estimate . Electronic: All documents in electronic format: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations and any miscellaneous design analysis documents such as submittal log and physical security compliance report and tests. Contractor to separate files into folders indicating key subjects. Folders and files to be titled per VA instructions, as in 5.5.2 and to include other information for them to be understood.

5.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: one USB flash drive and two CDs each containing: All documents in electronic format and each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings. Contractor to separate files into folders indicating key subjects. Folders and files to be titled per VA instructions, as in 5.5.2 and to include other information for them to be understood. USB flash drive to be from the approved “Security Engineering - FIPS 140-2 Validated Removable Storage Devices” list. https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdvagov.sharepoint.com%2Fsites%2FOITSE%2FLists%2FConfiguration%2520Guideline%2520Request%2FAllItems.aspx%3Fsiteid%3D%257B0939FAB8-FD62-4EE2-85EA-2DA01D380817%257D%26webid%3D%257BE9F97DED-91A2-4474-ABCB-77459B6C0D1C%257D%26uniqueid%3D%257BB08D7F2B-5C7B-4BAE-B6C4-EC5EDB91E706%257D&data=05%7C02%7C%7C5c5aaa2f732d459f43c608dc38a2acff%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638447518542712995%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=SovC99uOxzgBoYsMLgL6kKbwR2dwGwQwjh3fYfYfqXE%3D&reserved=0

6. CONSTRUCTION SUPPORT SERVICES

6.1. The DB AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine the outcome of all submittals.

6.1.1. Submittals is not just “product submittals” They are but not limited to the following: product submittals, shop drawings, RFIs (Request for Information), RFPs (Request for Proposal), cost estimates, schedules, and all associated updates, etc.

6.2. Construction Meeting participation. Weekly production/construction meetings will be held at the job site. DB AE participation by phone is acceptable unless unresolved construction issues require physical presence and review by DB AE at VA’s discretion.

6.3. Project record drawings - The Design Build Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required. The project record drawings will be always available for review by the Contracting Officer’s Representative (COR).

6.4. The DB AE shall perform submittal and shop drawing reviews. The DB AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. VA has final review on all submittals to ensure they meet VA specs. Responses shall be due within fourteen (14) calendar days of receipt. VA COR will have final sign off/approval, before they are considered complete. VA responses to submittals do not absolve the Design Build Contractor from the requirement to meet the contract requirements.

6.5. Review and prepare response to construction contractor RFIs. DB AE shall review and respond to all design related RFI’s within seven (7) calendar days. VA COR will have final sign off/approval, before they are considered complete.

6.6. VA shall be included in all RFI and Submittals review and responses. The VA reserves the right for final approval/disapproval.

6.7. DB AE shall perform acceptance testing on behalf of the VA for all building and utility systems.

6.8. As requested by the Contracting Officer or COR, the DB AE and others shall be required to make periodic site visits to monitor, inspect and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements. During site visits immediate on-site comments shall be provided and field visits reports shall be generated. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

6.9. The A/E to perform/witness commissioning of the building systems.

7. COMMISSIONING SERVICES

7.1. The DB AE shall provide Commissioning and 3rd party Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning(facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned:

7.1.1. RO system

8. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

8.1. The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

8.1.1. Provide an outline of the actions that your firm will take during the design process.

8.1.2. Fourteen (14) calendar days after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm will initial and date when the action has been completed.

8.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

9. SCHEDULE FOR DESIGN BUILD

9.1. The 100% final documents need to be approved before the construction phase submittals can be submitted and reviewed.

9.2. All submittals need to be reviewed and approved before any part of construction can start.

*Please NOTE: All design review meetings to be held at the VA facility in VA Martinez, VA.

RISK CONTROL

9.3. The VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

9.4. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

9.5. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

9.6. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

9.7. Contractor Parking: The General Contractor and its employees shall park in designated areas only. Contractor to coordinate with Contracting Officers Representative (COR).

9.8. Besides space allocated for construction area, no additional space can be guaranteed for contractor use. For example, laydown area, soils storage, equipment storage, temporary office.

9.9. All visits to the site are be coordinated with the COR.

10. SAFETY

10.1. As a minimum, Hot Work Permits will be required for this project. Hot Work Permits are valid for twenty-four (24) hours. Permits are to be submitted at least fourteen (14) calendar days prior to work taking place.

11. SECURITY

11.1. Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

11.2. The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.3. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

12. RECORDS MANAGEMENT OBLIGATIONS

12.1. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

12.2. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

12.3. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

12.4. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

13. ATTACHMENTS

13.1. Spec 01 00 00

13.2. Spec 22 67 19.16

13.3. Appendix A

13.4. Appendix B

13.5. Utility water sampling data

13.6. Basis of Design

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation-related documents will be published to: SAM.GOV https://sam.gov/content/home.

2.2 SDVOSB SET-ASIDE:

This procurement is 100% set-aside for Service Disabled Veteran Owned Small Business concerns. Offers received from other than SDVOSB concerns will not be considered. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See https://www.sam.gov/SAM/pages/public/index.jsf). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Small Businesses shall have their ownership and control verified by the Department of Veterans Affairs (VA) and be listed in the Small Business Administration (SBA) Veteran Small Business Certification (sba.gov). **In addition to or in place of (VetCert), VA may also use the SBA Dynamic Small Business Search (DSBS) as another official source for Small Business verifications.

2.3 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Alex Arter and Charee Harris. Questions shall be submitted only via e-mail to: alex.arter@va.gov and charee.harris@va.gov. The subject line must read: Project No. 612-26-012 Replace Martinez DI system to RO Technical Questions. Oral questions of a technical nature are not acceptable. Instructions for Phase II technical questions will be provided as part of the Phase II notices.

2.4 AMENDMENTS:

Amendments to this solicitation will be posted at SAM.GOV https://sam.gov/content/home. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.6 SELECTION PROCEDURES:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.301. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation.