HCG RFIs - 36C26125R0089 Site Prep for EMS Compact - 10.10.2025 pub.docx
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- Solicitation number
- 36C26125R0089
About this file
This document is a Request for Information (RFI) for a VA construction project at the Palo Alto Health Care System. The solicitation (36C26125R0089) seeks comprehensive construction services to modify the Building 100 Loading Dock area, specifically involving the relocation of one existing trash compactor, installation of two new trash compactors, and a new cart wash station for Environmental Management Service (EMS). The project is limited to contractors awarded the VISN 21 Multiple-Award Construction Contract (MACC) Group 2, with a site visit conducted on October 2nd, 2025, and proposal submissions due by October 28th, 2025 at 8:00 AM PDT.
Key project details include a 175-calendar day duration, on-site utility work, temporary catwalk and guardrail installations, and utility connection requirements. The RFI addresses 25 contractor questions covering site logistics, vendor coordination, utility access, and project constraints. Notably, the VA will allow the superintendent to serve dual roles as SSHO, provide temporary power access, and grant a two-week bid submission extension. Contractors must provide their own restrooms, dumpsters, and comply with OSHA guidelines for temporary structures and safety systems during the loading dock modifications.
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Text version
36C26125R0089 Site Prep for EMS Compactors
RFI FORM
Contractor Name:
Address:
Phone/eMail:
Send to: alison.weinstein@va.gov AND jose.hernandez1@va.gov
RFI
(REQUEST FOR INFORMATION)
RFP#:
| 36C26125R0089 |
| CONTRACTOR RFI NO.: |
| 1- 26 |
PROJECT NAME:
| Site Prep for EMS Compactors |
| DATE REQUESTED: |
| 10/3/2025 |
ACQUISITION NO.:
| N/A |
| REFERENCE: |
| N/A |
DRAWING:
| N/A |
| SPECIFICATION |
SECTION:
N/A
DESCRIPTION OF PROBLEM OR INFORMATION BEING REQUESTED
1. Please advise if there will be an assigned contractor temfacil/laydown yard for this project. Yes, there will be an assigned laydown area for this project.
2. Will VA issue an admin NTP after award? Yes, VA will issue an admin NTP after award.
3. The RFP requires coordination between the Contractor, VA and Compactor Management Company. Please advise and provide contact information for the Compactor Management Company/Equipment Vendor. Contact information Information will be provided after contract has been awarded.
4. Please provide contact information/Equipment Vendor for the Compactor Supplier (SAN-I-PAK).
Information will be provided after contract has been awarded.
5. Who will move the existing compactors and waste bins? VA/EMS, Contractor or the Compactor Management Company/Equipment vendor?
VA/EMS will move existing compactors and waste bins.
6. The RFP requires contractor to build temporary wood catwalk (Modular) at loading docks. Can VA provide design/details for these temp catwalks?
No details are to be provided.
7. RFP requires submittals and product data for the temp catwalk, without a basis for design/specs, how will contractor develop the submittal for VA approval? Contractors means & methods will be submitted and evaluated by COR for approval.
8. The RFP requires shop drawings from contractor for guardrails, catwalks, FDC relocation etc. as well as evaluation of existing conc slab for repairs. Is project Design Build or DBB? This is a construction project.
9. Contractor is required to provide temporary guardrail system during construction, does VA prefer metal guardrails or wood as long as in compliance with OSHA 1926.502 (b)? No preference, guardrails are required to meet OSHA guidelines.
10. Does VA have a metal trash bin where contractor may dispose of the existing platform and other metal debris?
Contractor will be expected to provide own trash bin for excess of project waste.
11. The RFP requires relocation of FDC (Fire Dept Connection)- Please provide as-built for the existing FDC.
As-builts have been attached.
12. With the extent of work in the loading dock- Bidder assumes that area will be offline and no daily operation in the loading dock area will be permitted during construction.
Half of loading dock outside of project area will remain operational.
13. What is the duration for shutdown requests for utilities? Is this included in the 175 calendar days duration? Reference specs & SOW. Yes.
14. Is the Steam equipment also Owner-furnished? Can VA provide a list of VA furnished equipment/VA/Vendor Installed or VA furnished /Contractor Installed. Reference SOW.
15. Is the 7.2 HP steam generator existing? Or VA furnished for Vendor installation? Vendor Installed. Contractor to make final utility connections.
16. With project size, please advise if dual hat for Superintendent and SSHO is allowed.
VA will allow.
Will VA allow the Superintendent to be the QC and SSHO? VA will allow.
17. Will VA allow contractor to get temp power supply from existing panel in the facility? Yes, temp power will be available.
18. Will VA allow contractor use of toilet inside the facility? No, contractor is to provide own restrooms.
19. Will VA allow contractor disposal of construction debris on VA trash bins?
No, contractor is to provide own dumpster.
20. Are there any testing requirements from the contractor?
Reference FDC and equipment in SOW.
21. Are there any permits required from the contractor?
Reference specifications.
22. Please confirm anchors will be by furnished and installed by the equipment vendor.
Equipment vendor will furnish & install anchors.
23. The RFP requires site utility work as shown in exhibit 06 for new drain lines (contractor to determine point of connection), as well as the cold waterline split for the steam machine- will VA allow for a second site visit to fully verify field conditions?
Second site visit is not planned to take place for this contact.
24. Will VA allow the bid submission to be extended? The RFI response period and due date is too close to allow contractor to evaluate responses and provide a better price proposal. Contracting will allow two week extension.
25. IF project is Design-build, the durations of 175 days seems not enough, please consider extending duration of project to cover for design submittals.
This is a construction project and not a design build contract.
VA PROJECT MANAGER’S RESPONSE
| VA TRACKING # FOR ALL RFI’S: |
| AMENDMENT NO.: |
| VA PROJECT ENGINEER/MANAGER: |
| DATE: |
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