36C26125R0089 09.23.2025.pdf

RFP 36C26125R0089

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Draft Name of Project: Site Prep for EMS Compactors

Place of Performance: VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304

NOTICE TO VETERANS INTEGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) GROUP 2 HOLDERS

Description: THE SOLICITATION IS TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network

Contracting Office 21 (NCO 21).

Project specifications and all associated project documents are incorporated into this Task Order Proposal Request.

Point of Contact: Alison Weinstein, Contract Specialist, alison.weinstein@va.gov AND Jose A. Hernandez, Contracting Officer, jose.hernandez1@va.gov.

Site Visit: Site visits details and RFI and proposal due dates are on the continuation page of the solicitation.

mailto:alison.weinstein@va.gov mailto:jose.hernandez1@va.gov

MACC GROUP 2

Acierto, LLC Hawk Contracting Group, LLC 2053 North 2000 West 2400 E Main St. STE F OGDEN, UT 84404 Montrose, CO 81401

Bexar-Advanced Solutions Group, LLC Patriot Construction, Inc.

47 E Crestwood Road 4646 Qantas Lane, Ste B4 STE 2 Stockton, CA 95206 Kaysville, UT 84037

Saw-Greenland JV D Square Construction, LLC 760 Lynnhaven PKWY STE 210 530 E 27th St. Virginia Beach, VA 23452 Tucson, AZ 85713

Sergents Mechanical Systems Inc.

ESA South, Inc. 235 Quail CT 1681 Success Drive Santa Paula, CA 93060 Cantonment, FL 32533

Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

3 49

36C26125R0089 X

09-23-2025

640-26-1-5281-0002

36C261-25-AP-0021

640-24-115

36C261

Department of Veterans Affairs Network Contract Office (NCO) 21

Department of Veterans Affairs Network Contract Office (NCO) 21

Alison Weinstein 650-582-9818

See continuation page for continuation of Block 10.

10 175

X X 52.211-10

X 10 calendar days

1 8:00 AM PDT

10-15-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs Network Contract Office (NCO) 21

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

36C26125R0089 BLOCK 10 CONTINUATION PAGE

1. Network Contract Office (NCO) 21 at Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304 seeks a contractor to provide comprehensive construction services to modify the Building 100 Loading Dock area. This is in preparation for the relocation of one existing trash compactor and installation of two new trash compactors and one new cart wash station. The project number is 640-24-115.

2. This procurement has been 100% set aside for SDVOSB under the VISN 21 MACC Group 2.

3. An award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, considering Price Only.

4. The work shall include all equipment, labor, material, testing, certification, demolition, and disposal as discussed in the Statement of Work (SOW). Tasks 1, 2, and 3 and 4 require contractor to submit including, but not limited to, shop drawings, calculation, cutsheet, and product data for the COR to review and approve prior to commencing work.

5. All work shall be performed in accordance with all laws, ordinances, building codes, rules, and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations, and policies. Contractor shall work with COR to minimize construction impact to daily operation of VAPAHCS at PAD.

6. All work to be performed during normal working hours from 8:00 AM to 4:30 PM Monday through Friday, except holidays. No work shall be performed before 7:00 AM due to local noise ordinance. For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities after hours or on the weekends.

7. The period of performance is approximately 175 calendar days after issuance of notice to proceed (NTP).

8. The applicable NAICS code is 236220, Commercial and Institutional Building Construction, Size Standard: $45.0 million.

9. The Wage Determination in the indefinite delivery indefinite quantity (IDIQ) MACC contract applies to the associated task order.

36C26125R0089 CONTINUATION PAGE

10. VAAR 852.219-75 VA NOTICE OF LIMITATIONS SUBCONTRACTING-

CERTIFICATE OF COMPLIANCE must be properly completed and returned with your proposal for the offer to be eligible for review. For the completion requirement, VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification:’

1) Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB Craftsman, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

2) Printed Name and Title of Signee: Enter the printed name and job title of the signee.

3) Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

4) Date: The certification must be properly dated.

5) Company Name and Address: The certification must include the signee’s complete business name and address.

The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offerors must be validated in Small Business Association (SBA) Small Business Search (SBS) and they are required to submit a completed, signed LOS certificate of compliance at the time bids, quotations, or proposals are due. Any offeror that fails to meet these requirements must be eliminated from the competition before proposals are evaluated.

11. The Buy American Act applies to this requirement.

12. Site Visit: A site visit will take place on Thursday, October 2nd, 2025 (10/02/2025) at 9:00 AM PDT. The meeting place is Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304. Meet at Building 100 Lobby. Offerors are urged and expected to inspect the site where the work will be performed.

36C26125R0089 CONTINUATION PAGE

RFI due date: RFIs are due by Monday, October 6th, 2025, 10/06/2025, at 4:00 PM PDT. All RFIs must be received using the attached RFI Form, and each RFI must be individually numbered.

13. Offer due date: All offers must be received no later than Wednesday, October 15th, 2025, (10/15/2025) at 8:00 AM PDT.

14. All offers must be emailed to alison.weinstein@va.gov AND jose.hernandez1@va.gov.

15. Bid, Performance, and Payment bonds apply to this requirement.

16. The disclosure of magnitudes per FAR 36.204 is between $500,000 and $1,000,000.

17. Specifications are attached to this solicitation. Some specifications may reference other specifications. Those referenced specifications are available at the following website: https://vatilms.va.gov/vatilms/reports/VA%20Specs.

///////////////////////////////////////////////LAST ITEM////////////////////////////////////////////////// mailto:alison.weinstein@va.gov https://vatilms.va.gov/vatilms/reports/VA%20Specs

36C26125R0089

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.3 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.4 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

640-24-115 Site Prep for EMS Compactors Provide comprehensive construction services to execute necessary modifications to the Building 100 Loading Dock area in preparation for the relocation of (1) existing trash compactor and installation of (2) new trash compactors and (1) new cart wash station ordered by Environmental Management Service

(EMS).

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1JZ - Construction of Miscellaneous Buildings

GRAND TOTAL ________________

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veterans Affairs VA Palo Alto Healthcare System 3801 Miranda Ave Palo Alto, CA 94304

USA

1.00 period of performance

MARK FOR: Isacc Ortiz Madrigal

(650) 384-5095 isacc.ortiz-madrigal@va.gov

Site Prep for EMS Compactors Project No. 640-24-115

Department of Veterans Affairs Palo Alto Health Care System

Palo Alto, CA 94304

STATEMENT OF WORK

PROJECT TITLE: Site Prep for EMS Compactors

PROJECT NO: 640-24-115

PROJECT TYPE: NRM

DATE: January 10, 2025

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: Provide comprehensive construction services to execute necessary modifications to the Building 100 Loading Dock area in preparation for the relocation of (1) existing trash compactor and installation of (2) new trash compactors and (1) new cart wash station ordered by Environmental Management Service (EMS).

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304.

C. PROJECT CONSTRAINTS: The contractor shall follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the Contracting Officer’s Representative (COR) during period of performance. All work shall be performed in accordance with all laws, ordinances, building codes, rules, and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations, and policies. Contractor shall work with COR to minimize construction impact to daily operation of VAPAHCS at PAD. The minimum project requirements are listed in this Statement of Work (SOW). {Herein referred to as the “Project”).

D. PROJECT SCHEDULE: Period of performance for this project is 175 calendar days for construction after the issuance of Notice to Proceed (NTP).

1. PROJECT BACKGROUND

2. PROJECT PURPOSE AND DESCRIPTION

3. STATEMENT OF BID ITEMS

4. CONSTRUCTION SERVICES

5. SPECIFICATIONS AND DRAWINGS

6. COMPLIANCE WITH CODES AND STANDARDS

7. ADDITIONAL CONSIDERATIONS

8. COORDINATION AND EXECUTION

9. ABBREVIATIONS AND ACRONYMS

10. APPENDIX A. EXHIBITS

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this Statement of Work (SOW), as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California, all in accordance with this statement of objectives and applicable contract terms or conditions.

1. PROJECT BACKGROUND

1.1Currently, food and cardboard waste at VA Palo Alto are disposed in bins that do not have the mechanisms to compact the waste. EMS (Environmental Management Service) will be ordering (2) new trash compactors and (1) new cart wash through the Equipment Committee. The objective of this project is to prepare the Building 100 Loading Dock area for the installation of the new Owner-furnished equipment that will facilitate waste management efficiency. Site preparation includes but is not limited to evaluation and repairs to the existing concrete slab, coordination for the relocation of

(1) existing trash compactor, modifications to the existing guard rail system, stairs and platform, relocation of the fire hose connection, and supplying utility connections for the new equipment.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified contractor to provide all labor, materials, tools, equipment, and comprehensive construction services to execute the necessary modifications to the loading dock area to accommodate the relocation of (1) existing trash compactor and installation of (2) new trash compactors and (1) new cart wash station.

3. STATEMENT OF BID ITEMS

3.1. Tasks 1, 2, and 3 and 4 require contractor to submit including, but not limited to, shop drawings, calculation, cutsheet, and product data for the COR to review and approve prior to commencing work.

A. When available, relevant as built drawings will be provided to assist the work, these as built drawings are for reference only, and are known not to accurately reflect all existing conditions. Contractor shall visit the facility and ascertain the validity of as-built drawings before starting any new work. Any new findings will be recorded and updated to help the Contractor as a point of reference. Contractor shall bring to the COR/PM’s attention any as-built discrepancy that would impact the work and make corrections to the as-built drawings to facilitate the work.

Contractor shall use the updated as-built drawings to produce the working shop drawings. Verification of as-built drawings and recording of current conditions must be done and the report must be present to the COR prior to commencing work.

B. Basis of Project Scope: Provide all labor, shop drawings, submittals, engineering, materials, tools, equipment, transportation, supervision, temporary power, startup, training, project documentation, and warranty necessary to accomplish the following tasks.

Task 1: Survey and repair concrete slab for equipment anchorage

Provide evaluation of the condition of the existing concrete slab at the footprint of the new equipment layout. Concrete shall meet the required thickness and sloping and possess the capacity to securely restrain the anchor bolts to prevent uplift and shifting of the equipment. Contractor to confirm extent of the repair work and submit a plan for COR approval.

• Reference Exhibit 02_Equipment Sheets for required thickness and sloping of concrete pad and Exhibit 03 for photos. Repair should yield and concrete pad void of defect at a minimum depth of 6” and area of approximately 625 square feet.

• Reference Exhibit 03_Concrete Repairs.

• Reference pages 1-3 in Exhibit 07_As-Builts for structural as-builts.

Contractor to provide repairs or modifications to concrete to prepare the site for equipment anchorage.

• Reference Specification Section 03 30 53 Cast in Place Concrete and 32 05 23 Cement and Concrete for Exterior Improvements.

• It is the responsibility of the Equipment Vendors to anchor the equipment.

• Contractor to coordinate with Compactor Management Company for relocation of the existing trash compactor and ramp for repairs and for the installation of the trash compactor at the new location.

• Contractor to coordinate with San-I-Pak for anchorage of the (2) new trash compactors and (1) cart wash.

• Contractor to construct temporary wood catwalk at loading dock height to existing compactor’s relocation area from loading dock which shall comply with operations accessibility and safety requirements, including slip resistance, guardrails, structural integrity. Contractor to construct catwalk with a minimum clear width of 4 feet. Reference Exhibit 09_Relocation Template.

• Contractor to construct temporary wood catwalk at loading dock height along carboard waste bin relocation area from loading dock which shall comply with operations accessibility and safety requirements, including slip resistance, guardrails, and structural integrity. Contractor to construct catwalk with a minimum clear width of 4 feet. Reference Exhibit 09_Relocation Template.

• Assembly must be designed and constructed in modular sections to allow for quick disassembly, movement, and reinstallation at different phases of the project.

• Contractor to maintain walkway in safe condition throughout construction (repairing warping, loose boards, or unsafe conditions immediately)

• Contractor shall sequence work and install walkways in a manner that minimizes obstruction of service routes, loading dock equipment, and delivery vehicle access.

• Contractor shall provide submittals of drawings/product data for catwalks.

• Contractor shall have VA coordination & approval where catwalks are installed for relocations.

• Catwalks should include standard 1 year workmanship/materials warranty.

Task 2: Guardrail modifications, platform removal, and bollard removal.

The new equipment layout will require modifications to the guardrail system and removal of the existing platform and bollards.

• Fall hazards exist when guardrails are removed. Contractor shall provide temporary guardrail during construction. Reference OSHA 1926.502(b) Guardrail Systems Regulations. Contractor shall provide shop drawings for temporary guardrail system for VA approval.

Remove and dispose of the existing platform located between the existing trash compactor and cardboard waste bin as shown in Exhibit 04_Guardrail mods.

Modify the existing guardrail at the loading dock to accommodate the new location of the existing trash compactor and stairs as shown in Exhibit 04_Guardrail Mods.

Demolition of the (2) existing bollards is required to accommodate new stair and existing trash compactor locations.

• Contractor shall provide shop drawings, welding procedures and certifications for the modifications.

• Reference Specification Sections 05 05 19 Post Installed Concrete Anchors and 05 50 00 Metal Fabrications.

Remove existing guardrail at the loading dock at the footprint of the two new trash compactors and install a new removable guardrail system as shown in Exhibit 04_Guardrail mods.

• Contractor shall provide shop drawings for proposed system.

• Reference Specification sections 05 05 19 and 05 50 00.

Task 3: Reroute the existing fire department connection.

Relocation of the existing trash compactor will encroach into the 3’ clearance required to access the existing Fire Department Connection (FDC). The FDC will need to be relocated as this is a fire code violation. All new piping is to be tested and reported to meet specifications.

• FDC piping to be extended to new location shown in Exhibit 05_FDC. There is a check valve within the building. Piping and connection to be surface mounted and properly protected. Reference NFPA 14 for standpipe requirements.

• The existing stair will need to be relocated to clear space for the FDC pipe extension. Modify handrails as needed for new location. Coordinate modification of guardrail in Task 02 with new stair location. See Exhibit 05 for location and reference Specification Section 05 51 00 Metal Stairs.

• Remove existing bollards and provide new protective bollard and signage to identify areas of service for the FDC. Existing bollard to be removed by Contractor.

• All modifications to the FDC are subject to review and approval from the Safety Team and Authority Having Jurisdiction (AHJ): Provide shop drawings and product data for approval. The following requirements and standards must be strictly adhered to. It is the contractor’s responsibility to verify compliance with the VA standards and ensure that the most stringent requirements applicable to the work are met without exception.

i. Standpipe system shall be installed in accordance with International Building Code (IBC) Section 905 Standpipe System and NFPA 14 Standard for the Installation of Standpipe and Hose Systems (see IBC Section 905.3.1 through 905.3.8).

ii. Fire department connections for standpipe systems shall be in accordance with IBC Section 912.

iii. Flexible couplings are required within 12 inches above and 24 inches below floor level in multi-story buildings [NFPA 13 2002-16 9.3.2.3(2), 2019 18.2.3] and when the building requires seismic protection (seismic design category C, D, E, or F).

iv. Isolation valves are required on all standpipes (including dry standpipes).

[NFPA 14 2003 6.2.2, 2007-19 6.3.2]

v. Where pipe pass through platforms, foundations, walls, or floors, except where flexible couplings are located within 1-foot of each side of the penetration, the diameter of the hole or sleeve must be 2-inches larger for pipes 1 to 3-inches in diameter, or 4-inches larger than the pipe for pipe 4-inches or larger in diameter. [NFPA 13 2002- 16 9.3.4.2 and 9.3.4.3, 2019 18.4.2 and 18.4.3].

vi. For standpipes, a pressure gauge is required at the top of each standpipe. [NFPA 14 2003 5.6.1, 2007-19 5.5.1]. Size should not be smaller than ¼-inch (6 mm). [NFPA 14 2003 5.6.1, 2007-19 5.5.1].

vii. Riser clamps are required within 24-inches (610 mm) of the centerline of the riser, to support the riser horizontally. In multi-story buildings, riser supports are required at the lowest level, at each alternate level, above and below offsets, and at the top of the riser. [NFPA 13 2002 9.2.5.3.1, 2007-16 9.2.5.4.1, 2019 17.4.5.4.1] Support above the lowest level to prevent movement upward when flexible fittings are used. [NFPA 13 2002 9.2.5.3.2, 2007-16 9.2.5.4.2, 2019 17.4.5.4.2].

viii. Standpipe hose connection to be located At 3-feet (0.9 m) to 5-feet (1.5 m) above floor level. [NFPA 14 2003 7.3.1, 2007-19 7.3.1.1]

ix. Fire Department Connection sign to illustrate three things: system type (including if a standpipe is manual wet or dry), system demand pressure if greater than 150psi, and where FDCs service only a portion of the building or many buildings. NFPA 14 standard requires FDC to be marked STANDPIPE with 1-inch letters on the plate or ring.

Task 4: Provide utility connections for equipment purchased by EMS

Contractor shall provide and make final utility connections (electrical, water, steam, drain lines) to Owner-furnished equipment. Equipment vendors will provide a representative during the connection of the utilities. Contractor shall coordinate with the equipment vendor to support with equipment delivery and installation as needed and responsible to make all final utilities connections. All utility connections shall be tested in accordance with specifications before equipment connections. Equipment to be tested after final utilities connections to verify proper operation and connection.

A. Existing “Break Away compactor and container”

• Reuse existing electrical connection to power existing trash compactor at new location.

• Contractor to verify if the existing power supply can be reused.

B. Wastequip 265XP Precision Series: 20 Cubic Yard Self-Contained Compactor

• Size: 20 cubic yards

• Weight Range: 8,500 lbs. max

• Dimensions: Height 100” max, Length 188” max, Width 102” max

• Container Length: 122” max

• Purpose: To compact food compost

• Electrical requirement: 480V/3-phase/40A.

i. Contractor to provide properly sized breaker, conduit/wiring, and disconnect to the power distribution panel located in the walled off space adjacent to loading dock. Reference Exhibit 06_Utility Connections and specification section 26 05 11 Requirements for Electrical Installations.

C. Wastequip 265XP Precision Series: 35 Cu Yd. Self-Contained Compactor

• Size: 35 cubic yards

• Weight Range: 9450 lbs. – 10,000 lbs.

• Dimensions: Height 100” max, Length 278” max, Width 102” max

• Container Length: 209” max

• Purpose: To recycle cardboard and other recyclables

• Electrical requirement: 480V/3-phase/40A.

i. Contractor shall provide properly sized breaker, conduit/wiring, and disconnect to the power distribution panel located in the walled off space adjacent to loading dock. Reference Exhibit 06 and specification section 26 05 11.

D. Cart wash station with steam machine

• Current Cart Wash Area Dimension: 20’ Length, 8’4” Width

• Steam machine Size: 31” Length, 26” Width, 45” Height

• Ramp Length: 6’

• Purpose: To clean carts

• Electrical requirement: 480V/3-phase/100A and 120V/1-phase/15A.

Contractor shall provide properly sized breaker, conduit/wiring, and disconnect to the power distribution panel located in the walled off space adjacent to loading dock, reference Exhibit 06_Utility Connections and specification section 26 05 11 Requirements for Electrical Installations.

• Drainage requirement: Condensate tank has a 2” flange.

i. Contractor shall provide drain line to the sanitary sewer. There is a floor drain with a 4” drainpipe located in the utility space behind the loading dock. The same line runs across the loading dock. Contractor to determine point of connection to sanitary sewer. Reference Exhibit 06.

ii. Reference specification sections 22 05 11 Common Work Results for Plumbing and 22 13 00 Facility Sanitary and Vent Piping.

• Water: 1” water supply for steam machine.

i. Contractor shall provide connection to domestic cold water line located in the utility space behind the loading dock. Reference Exhibit 06_Utility Connections . Connection must be at a minimum of 30 PSI and a maximum of 60 PSI.

ii. Reference specification sections 22 05 11 Common Work Results for Plumbing and 22 05 23 General Duty Valves for Plumbing Piping.

• Contractor shall trench and core as needed for new piping connections to existing utility lines.

• Contractor shall patch back concrete at trench locations and provide firestopping at fire rated penetrations.

• Reference specification section 03 30 53 Cast In Place Concrete for concrete requirements.

• Reference specification 07 84 00 Firestopping for firestopping requirements.

The equipment details provided in the Exhibits are for reference. Contractor is responsible for verification of the product data and shop drawings from the vendor for accuracy.

Contractor is required to verify all the existing on site utility connections with the VA COR and Engineering before proceeding.

4. CONSTRUCTION SERVICES

4.1 General

A. General Contractor shall provide all labor, materials, and equipment to successfully complete the scope of this project.

B. General Contractor shall conduct work in phases to minimize impacts to VA operation. Contractor to submit detail phasing plans for approval.

C. General Contractor shall develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction.

D. General Contractor shall maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient, and visitors. See Infection Control Risk Assessment below for requirements.

E. General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements. https://www.cfm.va.gov/til/spec.asp

F. General Contractor shall develop a plan detailing project specific fire-safety measure.

NFPA has fire safety requirements in their codes and VA and OSHA regulations should be followed as well.

G. General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan.

H. General Contractor’s employees shall not enter the project site without appropriate badge obtained from VA police. Personal effects may also be subject to inspection when entering or leaving the project site.

I. All temporary construction partition must meet fire-safety requirements.

J. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70 in construction areas.

K. Means of egress shall not be blocked.

L. Egress routes for construction work must be maintained free and unobstructed.

M. Contractor shall provide and maintain fire extinguishers in construction areas and temporary storage areas.

N. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

O. All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements.

https://www.cfm.va.gov/til/spec.asp

P. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25. See Utility Shut down below for requirements.

Q. Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit.

R. Maintain all construction permit visible and updated as required by the VAPAHCS Safety Office and Infection Control Department

S. Prohibit smoking in VA Property.

https://www.cfm.va.gov/til/spec.asp

T. Dispose of waste and debris from building daily.

U. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification Section 01 35 26 Safety Requirements.

4.2 Scheduling, Phrasing, and Working Hours

A. The contractor shall be required to perform construction operations during time frames, referred to hours noted in Hours of Work. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor, and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and may require to be split into sub-phases.

B. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

C. Hours of Work: The contractor shall perform work from 8:00am – 4:30 pm Monday thru Friday. No work shall be performed during the U.S. Federal Holidays listed below:

Holiday Date

New Year’s Day January 1

Martin Luther King Jr. Day 3rd Monday in January

Washington’s Birthday 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day

June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25

D. Special time arrangements can be made by contacting the COR. No work shall be performed before 7:00am due to local noise ordinance. Should emergency service be required during business hours, contract will coordinate with the COR. Contractor will abide by all station policies when on site.

4.3 Project Duration

A. Project construction must be completed in no more than 175 calendar days from Notice to Proceed (NTP).

B. Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP.

5. Task Calendar Days

Construction

NTP Construction 14

Submittals 14

Mobilization 14

Layout & Demolition 14

Shutdown Paperwork 14

Rerouting the existing fire department connection

Supply Water 3

Wastewater 4

Concrete 21

Electrical 3

Temp and New Guardrails 4

Vendor install and utility connections

Punch Walk and COO 14

Inspection 14

Close Out/As Built 14

Estimated Construction Time 175

4.4 Qualifications

A. The contractor shall be bonded and licensed.

B. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR

1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

4.5 Construction Period Submittals

A. Shop drawings and submittals – The contractor shall check government furnished and/or the Contractor construction contractor’s shop drawings, detail drawings, schedules, descriptive literatures, samples, and other submittals for conformity with the RFP Documents and construction documents. The Contractor shall recommend approval, disapproval, or other suitable deposition to the COR. The COR will have the final approval authority. The contractor shall evaluate the submittals with refence to any companion submittals that constitute a system. The Contractor shall notify the COR in writing of all deviations from the requirements of the RFP that was found in the submittals.

B. Project record drawings – The contractor team shall maintain a set of construction drawings (field as-built drawings) to record actual construction changes during the construction process as required by this RFP specifications.

The project record drawings will be available for review by the COR at all times.

C. Other submittal – The contractor team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the RFP specification, to the COR.

4.6 Project Close-Out

A. The contractor shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

5 SPECIFICATIONS AND DRAWINGS

5.1 Contractor is responsible to follow all the specification standards. The contractor may, at their own expense, create additional specifications and drawings for the purpose of performing the work described in the contract, using electronic files furnished by VAPAHCS.

5.2 The contractor shall be responsible to provide marked-up as-built drawings and deliver two (2) approved completed set of as-built drawings to the COR per spec section 01 00 00 paragraph 1.13 As-built Drawings.

6 COMPLIANCE WITH CODES AND STANDARDS

6.1 The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA design guides, VA design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in project construction documents.

7 ADDITIONAL CONSIDERATIONS

7.1 Restoration Plan: The contractor shall include a plan including, but not limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

7.2 Utility shutdowns: All shutdowns involving temporary impairment of utilities shall be requested in writing with approved Method of Procedure (MOP) to the COR/PM (25) working days in advance. The contractor shall include a detailed and accurate shutdown Method of Procedure (MOP) and facility impact report for review. The utility shutdown date is subject to VA Engineering availability. Major utility shutdown will require (45) days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice:

7.1.1 Electrical systems shut down including normal or emergency power.

7.1.2 Chilled water shutdowns: HVAC, chillers, and boiler/steam generation.

7.1.3 Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office.

7.2 Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class III Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum w/7715(1) D.

7.2.1 Ensure exits provide an unobstructed egress. Buildings or areas under construction must always maintain escape routes for construction workers.

7.2.2 Request for hot work permit requires minimum of 48 hours in advance.

Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

7.2.3 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

7.3 Security Considerations: At no time will the contractor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

7.4 Station Operations: The contractor shall perform all on-site visitation and work between the hours of 7:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR.

7.5 For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities after hours on the weekends.

7.6 Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

7.7 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction.

7.8 Ensuring that the equipment staging or laydown areas, if applicable, comply with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR.

7.9 Contractor shall coordinate with the COR and comply with all VA and local public health mandates .

8 COORDINATION AND EXECUTION

8.1 User Groups: The contractor shall work with the below user groups responsible for managing this project. The contractor is advised that only the Contracting Officer (CO) has the authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

8.1.1 Contracting Officer (CO): The CO will be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

8.1.2 Contracting Officer’s Representative (COR): The COR will be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed (NTP) through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

8.2 Construction Administration

8.2.1 Project Schedule: After contract award, the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as schedule update if project plans are modified.

Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall provide 3-week look-ahead schedule weekly to the COR by Close of Business (COB) on Monday. No work is allowed until master schedule is approved by the COR.

8.2.2 Schedule of Values (SOV): The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This SOV, if approved, may be used by the COR as the basis for evaluating reviewing progress performance and payments. SOV shall be broken into details to be aligned with overall project schedule.

SOV shall have 10% of overall project cost designated for punch walk and project close out.

8.2.3 Observation and Site Visits: The COR and/or designated representatives may require access in order to monitor, observe, and review all project aspects to ensure construction documents compliances and other regulatory requirements.

8.2.4 Project Meeting and Inspections: The contractor shall attend or provide a designated representative to coordinate field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list, pre-final, and final inspections. Such inspections may occur on a monthly basis or more frequently as needed. The COR or other designated representative may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with appliable safety, infection control, interim life safety, and COVID-19 requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

8.2.5 Submittals: The contractor shall be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer’s literature/data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection and one sample furnished to the COR for approval. Further details are provided in the project specifications for shop drawings and submittals.

8.2.6 RFI and Change Orders: The contractor may submit requests for information (RFI) concerning the design or other aspects of the projects during construction. These RFIs shall be submitted in writing. RFI shall include, at a minimum, a description or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the COR for review and discussion, however any such change to the contract or project scope must first be approved by the CO in writing before implementation.

9 ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering ACC Ambulatory Care Center ADA Americans with Disabilities Act ADAAG Americans with Disabilities Act Accessibility Guidelines APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials BMP Best Management Practice CA Commissioning Agent CAD Computer-Aided Drafting CBOC Community-Based Outpatient Clinics CD Construction Documents CFR Codes of Federal Regulations CM Construction Manager CO Contracting Officer COB Close of Business COR Contracting Officer’s Representative CPM Critical Path Method DB Design Build DD Design Development EMS Environmental Management Service ESA Environmentally Sensitive Area EST Estimate ETS Emergency Temporary Standard FT Feet GC General Contractor IBC International Building Code ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measures IN Inch(es) MEP Mechanical, Electrical, Plumbing MOP Method of Procedure MSDS Material Safety Data Sheets NEC National Electrical Code NFPA National Fire Protection Association NRM Non-Recurring Maintenance NTP Notice to Proceed O&M Operations and maintenance documents OAC Owner-Architect-Contractor OSHA Occupational Safety and Health Administration PAD Palo Alto Division PCRA Pre-Construction Risk Assessment

PE Professional Engineer PM Project Manager PSRDM Physical Security and Resiliency Design Manual PT/OT Physical Therapy/ Occupational Therapy RFI Request for Information RFP Request for Proposal SD Schematic Development SF Square Feet SOV Schedule of Values SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing TB Tuberculosis TIL Technical Information Library USACE U.S. Army Corp of Engineers VA Veterans Affairs VAAR Veterans Affairs Acquisition Regulation VAPAHCS Veterans Affairs Palo Alto Health Care System VHA Veterans Health Administration

10. APPENDIX A. EXHIBITS

Exhibit 01_Specifications

Exhibit 02_Equipment Sheets

Exhibit 03_Concrete Repairs

Exhibit 04_Guardrail Modifications

Exhibit 05_FDC

Exhibit 06_Utility Connections

Exhibit 07_As-Builts

Exhibit 08_Concrete Post Barricades

Exhibit 09_Relocation Template

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations.