36C26124R0004_Solicitation.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26124R0004

X

11-14-2023

612-24-1-6007-0001

612-23-003

36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

Network Contracting Office (NCO 21)

3237 Peacekeeper Way, Bldg. 200 Ste 204

McClellan CA 95652-2609

Offers have been authorized and are to be sent by email to Rosario Chaidez at Rosario.chaidez1@va.gov and CC

Daniel.jhun@va.gov

Rosario Chaidez (916) 923-4548

a. Project No.: 612-23-003, Project Title: Create Parking Lot & Access for VA Martinez OPC Campus.

NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45.0M.

In accordance with VAAR 836.204(f)(2), the magnitude of the project is between $2,000,000 and $5,000,000.00.

b. This is a firm-fixed price design-build construction requirement. Offeror shall furnish all design, labor, material, transportation required engineering services, overhead, and profit to design and construct paved parking areas and access for the future expansion at the Martinez, VA campus in accordance with SOW, specifications, and drawings.

c. Place of Performance is at VA Martinez OPC Campus, 150 Muir Road, Martinez, CA 94553.

d. Period of Performance: 307 calendar days from Notice to Proceed (NTP).

e. This contract will be awarded in accordance with FAR Part 15 - Tradeoff Process (FAR 15.101-1) and FAR Part 36 -

Two-Phase Design - Build Selection Procedures (FAR 36.3).

f. This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

Public Law 109-461 is the final authority on SDVOSB Set Aside. OFFERORS MUST BE VERIFIED IN VETCERT THE TIME SUBMISSION

OFFER AND PRIOR TO AWARD. SBA Vet Cert link: https://veterans.certify.sba.gov/#home

g. A pre-proposal conference and site visit has been scheduled on Tuesday, November 21, 2023, 8:30AM(PT), at Bldg. 21

Room E332, at the Martinez OPC, 150 Muir Road, Martinez, CA. See attached PowerPoint for site visit information.

Note: Face masks may be required at times while on campus in certain patient care areas.

h. Questions and/or requests for information (RFI) must be submitted using the RFI form attached and are due by

2:30pm (PT) Monday, November 27, 2023, to Rosario Chaidez, via email to Rosario.chaidez1@va.gov & CC Daniel.jhun@va.gov

i. Bid Bonds, Payment Bonds, and Performance Bonds are required under this solicitation and any resultant contract.

j. All contractors are required to be registered and current in System for Award Management (SAM), the official website of the U.S. Government at www.sam.gov.

k. Dept. of Labor (DOL) Davis-Bacon Act, Wage Determination CA202300018 dated 11/3/2023 applies to this solicitation.

l. All offerors must completely fill-out & sign VAAR Clause 852.219-75 with there proposal.

10 307

X X 52.211-10

X

0 2:30pm PST

12-15-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

Network Contracting Office (NCO 21)

3237 Peacekeeper Way, Bldg. 200 Ste. 204

McClellan CA 95652-1012

Department of Veterans Affairs

FMS VA-9(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

18773539791

Daniel Jhun, Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) ..33

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.5 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

4.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2023)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.223-20 AEROSOLS (JUN 2016)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

4.13 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.15 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.16 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.17 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.18 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.19 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.20 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.21 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.22 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.23 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.24 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.25 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.26 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

4.27 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

4.28 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.29 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.30 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.31 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.32 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.33 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..83

4.34 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.35 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.36 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

DESIGN BUILD SPECIFICATIONS

4.37 PARTNERING

4.38 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.39 OWNERSHIP OF ORIGINAL DOCUMENTS

4.40 RETENTION OF REVIEW DOCUMENTS

4.41 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.42 COORDINATION WITH MEDICAL CENTER

4.43 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

DESIGN BUILD SPECIFICATIONS ATTACHED

Additional Attachment List

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

CREATE MARTINEZ PARKING LOT AND ACCESS

PROJECT #: 612-23-003

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MARTINEZ, CALIFORNIA

1. PROJECT PURPOSE AND INTENT

1.1. The purpose of this Parking Lot project is to provide

sufficient paved parking areas for the current and future expansion at the Martinez VA Campus. The VA Martinez is a campus covering approximately 261,890 square feet. It has been determined that additional paved parking is needed as this facility continues to expand with additional buildings and staff.

1.2. The scope of this project covers the land on the South-East of campus to be developed into paved parking area for staff and patients. The area to be developed is shown on the attached drawings.

1.3. The Design Build (DB) contractor shall furnish:

1.3.1. Design: all design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design

Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International

Building Codes (IBC), National Fire Protection Association

(NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA)

Legionella Disease (LD).

1.3.2. Construction: all labor, materials, tools, equipment, testing, analysis, supervision, and administration for the

35%, 65% and 100% design for the construction phase of this contract.

1.4 The project is located at the Martinez VA Campus, located at 150 Muir Road, Martinez, CA 94553.

2. PROJECT OBJECTIVES

2.1 The Design Build Contractor shall provide a fully

functional and complete paved parking area for the VANCHCS Martinez campus.

2.2 The Design Build Contractor shall provide at least 36 new parking stalls as shown on the attached drawings.

2.3 The Design Build Contractor shall construct a retaining

wall around the parking lot for the purpose of erosion or slope stability.

2.4 The Design Build Contractor shall remove and dispose trees within construction area and/or it may cause any potential hazard to patients and employees.

2.5 The Design Build Contractor shall design build to VA

specifications and standards for parking.

2.6 The Design Build Contractor shall coordinate with existing and ongoing construction projects.

2.7 The Design Build Contractor shall coordinate connecting

roadways to existing parking lot and roadways on campus.

2.8 Full traffic control shall be required where needed for

any road disturbances shall be the responsibility of the contractor. A plan shall be provided by the contractor for approval by VA.

2.9 The Contractor shall provide stormwater analysis and

design. The Contractor shall collect and direct to the preferred VA

DI and comply with VA stormwater requirements.

2.10 Any road access involving a delivery interrupting traffic on or off campus shall include traffic control.

2.11 The Design Build Contractor shall not allow any

‘hammerhead’ parking and shall provide loop and straight through parking without any two or more-point turns.

2.12 The Design Build Contractor shall ensure two-way traffic is maintained at existing parking entrance during normal business hours while in construction.

2.13 The Design Build Contractor shall remove and reconnect all existing utilities per concept and existing drawings available.

2.14 Weekend work will be required for all main road closures that need to occur.

2.14.1 The Design Build Contractor shall provide all

security and offset fencing and fall protection. Security includes providing security cameras and connection to an existing point of connection. Provide at least three mini-dome cameras. Connect cameras to the nearest data closet (Building 25 is an option) via underground conduit.

2.14.2 All permits required to be obtained by the contractor

and paid for by the contractor, including city encroachment permits, connection fees, and inspections, etc. The Contractor shall be responsible for all commissioning fees.

3. PROJECT SCOPE

3.1. Site Development:

3.1.1. The design shall use the area East of the existing

parking lot. Cut and clean site curbs add temporary ramps, asphalt, sidewalks, landscaping, and access around site to maintain ADA Access

3.1.2. Fencing is required as the project is a utility

extension. The Design Build Contractor shall use and meet the

Mission Critical Physical Design Manual for VA Facilities requirements outlined within. An 8’ high, anti-climb, high grade metal fence is required in accordance with VA criteria.

3.1.3. The Design Build Contractor shall provide sufficient

lighting for the parking lot.

3.1.4. The Design Build Contractor shall provide proper

phasing of construction activities to avoid disruption to VA services.

3.1.4.1. Construction in the parking areas will be phased to

allow traffic access to all parking spaces not directly affected by construction.

3.1.4.2. Road cuts crossing the roadway will be coordinated

with COR to minimize traffic flow issues.

3.2. Site Utilities:

3.3. The Design Build Contractor shall coordinate with COR to locate the storm drain manholes, DI locations, and necessary electrical connections for stormwater and the lighting poles in accordance with VA requirements. All shutdowns that affect the campus shall be done over weekends.

3.4. All construction work is to be during normal hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours.

3.5. Contractor shall minimize parking and traffic impacts to the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinate temporary traffic changes and posting of signs with the COR and the VA police.

3.6. The contractor shall be responsible for hauling away and disposing any and all excess soil in accordance with governing environmental ordinances.

3.7. Provide a full parking signage package to include parking lot number(s).

3.8. Any NEPA and environmental documentation required for this project shall be developed and managed by the Design Build

Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3.9. All utilities and telecom outages shall be conducted after normal operation hours. Submit outage plan notice 21 days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting etc.

3.10. Any state permitting, and monitoring required for this

project shall be developed and managed by the Design Build

Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3.11. See additional AE Design requirements below in Design

Requirements. The scope of AE services shall include the following:

3.11.1. All site visit schedule and notify COR in advance.

Preliminary site investigation of the planned project location and temporary trailer site location.

3.11.2. Development of a complete stamped and signed design

package including all appropriate trades which, at a minimum, should include: architect, civil, structural, mechanical, electrical and plumbing for the project.

3.11.3. Construction period services including, but not

limited to: submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

3.11.4. The Design-Build Contractor shall provide phasing of

the garage and existing roadway to allow two-way traffic around the Martinez site at all times. Any closure of roadways or major disruptions shall be done on off hours and weekends.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1. The Design Build Contractor shall develop, execute, and

demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third party review will be required at 65%. The requirements are as follows:

4.1.1. Provide an outline of the actions that your firm will

take during the design process

4.1.2. Two Weeks after Receipt of the Notice To Proceed:

Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1. The Design Build Contractor shall meet with the VAMC’s COR to discuss and outline phasing requirements for the project.

These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what

Government constraints will exist that will influence the

Contractor's approach to the construction project. The

Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and OHV traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the

VAMC COR. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD

ACTION CALENDAR

DAYS

AFTER …

Kick-Off Mtg/Preliminary

Site Review 10 Notice to Proceed

35% Design Submittal & Mtg 28 Kick Off Meeting

35% VA Comments 28 35% Design Submittal

& Mtg

65% Design Submittal & Mtg 21

35% VA Comments

*Start Site

Preparation for

Trailer after 65% turn in

65% VA Comments 28 65% Design Submittal

& Mtg

100% Design Submittal & Mtg 21 65% VA Comments

100% VA Comments 28 100% Design Submittal

& Mtg

100% Final Documents

Submittal 15 100% VA Comments

ACTION

CALENDAR

DAYS

AFTER …

*Start Site Preparation for

Trailer after 65% turn in

*65% Design Submittal

& Mtg (Note Schedule

Overlap)

Trailer Ready for Occupation 10

Start Site

Preparation for

Trailer

Parking Project Area is

Available for Construction

Activities.

Trailer Ready for

Occupation

Parking Project Area

Construction Completed and

Operational.

Parking Area is

Available for

Construction

Activities. Piping, reservoir, and water tower installed.

Vacate and Decommission

Trailer

Certify Compliance and Commissioning

Contract End Date 7

Remove Trailer from

Site and Return Site to Pre-existing

Condition

TOTAL CONSECTUTIVE DAYS 307

All design review meetings to be held at the VA facility in VA

Martinez.

7. DESIGN REQUIREMENT

7.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

7.2. Utilize AE Submission Instructions, Volume C as detailed at

VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

7.3. Site Design Data. The AE shall perform field

reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of

Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the

AE (and consultants).

8.2. VA Criteria Deviation Log. VA criteria must be strictly

followed unless approved otherwise by the Contracting Officer.

Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information

Library.

8.5. Submittals

8.5.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be

provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order (ex:

8.5.3. 35% Design Submission: Hard copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

8.5.4. 65% Design Submission: Hard Copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections), construction schedule.

Electronic: containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc

8.5.5. 100% Design Submission: Hard copy: one full-size set of drawings, one half size, specifications; construction schedule. Electronic: containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria

Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: three full-size sets of drawings (one loose), five half size sets of drawings; three sets of specifications; construction schedule; design calculations. Electronic: containing separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one

Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria

Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb

bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1. The AE shall perform field reconnaissance, surveys, and

site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop

Drawing Reviews. The DB A-E shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

9.2. Production Meeting participation. Weekly production

meetings will be held at the job site or virtually. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3. Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

9.4. Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses shall be due within

14 calendar days of receipt.

9.5. Provide site inspection visits as requested by the

Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.6. Review and prepare response to construction contractor RFIs and submittals forwarded. VA shall be included in all RFI and submittals review and responses.

10. RISK CONTROL

10.1. The VANCHCS is an active hospital and therefore will

require consideration to those areas with patients and staff.

10.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective

Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

11. SECURITY

11.1. Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information

(PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

11.2. The contractor shall not connect contractor-owned IT

devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network.

Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.3. Contractors, contractor personnel, subcontractors, and

subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as

VA and VA personnel regarding information and information system security.

12. Records Management Language for Contracts Required

12.1. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in

Section B, regardless of the medium in which the record exists.

12.2. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the

United States Government or because of the informational value of data in them.

The term Federal record:

1. Includes VHA records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by

Contractors pursuant to their VHA contract.

4. May include deliverables and documentation associated with deliverables.

12.3. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter

B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the

Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The

Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the

Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY

PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting

Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by

Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-

20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The

Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

12.4. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

13. APPLICABLE REFERENCES

# VA Standard Title/Section

1 Master Construction Specifications Index (PG-18-1)

2 VHA PROGRAM GUIDE (PG-18-3 Design and Construction Procedures)

3 National CAD Standard Details (PG-18-4)

4 Equipment Guide (PG-18-5)

5 Equipment Inspection Manual (Program Guide 7610.2)

6 Equipment Reference Manual (PG-18-6)

7 VA Handbook H-18-8, Seismic Design Requirements

8 Space and Facility Planning (PG-18-9) (Handbook 7610)

9 Design Manuals (PG-18-10)

10 Design Guides (PG-18-12)

11 Accessibility (PG-18-13)

12 A/E Submission Instructions (PG-18-15)

13 A/E Design Submission Requirements (Submittal Guide PG-18-15)

14 Environmental Compliance Manual (PG-18-17)

15 Fire Protection Design Manual - Fourth Edition

16 VA Cost Estimating

Physical Security Design Manuals for VA Facilities - Mission

Critical Facilities

18 VA Signage Design Guide

19 Sustainable Design and Energy Reduction Manual (Final Draft)

NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-

54)

21 International Building Code 2012

22 National Electric Code – Latest Edition

23 VHA Directive 1061

24 VA Plumbing Design Manual

25 VA OHI Report No. 13-01189-267

14. ATTACHMENTS

14.1. Site Location

14.2. As-builts Drawings

14.3. Geotechnical Report

(END OF STATEMENT OF WORK)

INSTRUCTIONS TO OFFERORS

PART I. GENERAL

This procurement will follow the Two-Phase Design-Build selection procedures in accordance with FAR 36.3. The Government will evaluate Phase-One proposals and select a maximum of five (5) most highly qualified offerors to submit Phase-Two proposals. Phase-Two will select the best value offeror using the trade-off source selection process.

In Phase-One, the Government intends to select a maximum of (5) most highly qualified offerors to submit proposals for Phase-Two without conducting discussions with any offeror; therefore, the initial Phase-One proposal shall conform to the solicitation requirements and shall contain the best offer. The Government intends to evaluate Phase-Two proposals utilizing the Best Value Trade Off procedures outlined in FAR Part 15 and award a contract without conducting discussions; therefore, the initial Phase-Two proposal shall conform to the solicitation requirements and shall contain the best offer from a non-price and price standpoint.

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are approximately equal in importance with cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Offeror MUST be verified as SDVOSB to be eligible for an award in SBA Vet Cert database at:

https://veterans.certify.sba.gov/#home in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

Offeror MUST completely fill out, and sign and submit a certification of VAAR Clause 852.219- 75 with there proposal.

The Department of Labor (DOL), Davis Bacon Act (DBA) Wage determination, General Decision Number: CA20230018 dated 11/03/2023, is applicable to this requirement.

All Request for Information (RFI) regarding this solicitation must be submitted in writing and received NLT 2:30pm (PT) Monday, November 27, 2023 via email to Rosario.chaidez1@va.gov and copy Daniel.jhun@va.gov All RFIs must use the RFI form (Attachment 6) attached to this solicitation.

INSTRUCTIONS FOR OBTAINING THE REQUEST FOR PROPOSAL (RFP)

The RFP can be accessed at https://sam.gov . Offerors can also search SAM.gov using the solicitation notice ID # 36C26124R0004. Printed copies of the RFP will not be issued.

INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Questions regarding this solicitation should be submitted in writing in WORD format via electronic mail to Rosario.chaidez1@va.gov and daniel.jhun@va.gov Questions shall reference the drawing/detail and/or the specification section including paragraph number. Verbal queries will not be entertained. Responses to the properly submitted questions will be provided in the form of an Amendment posted to the web site https://sam.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. The https://veterans.certify.sba.gov/#home mailto:Rosario.chaidez1@va.gov mailto:Daniel.jhun@va.gov https://sam.gov/ mailto:Rosario.chaidez1@va.gov mailto:daniel.jhun@va.gov

Government may not respond to questions submitted less than 10 days before the proposal receipt due date.

COMPETITIVE RANGE

The Government reserves the right to conduct discussions during Phase-One and/or Phase- Two if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines discussions are necessary, the Contracting Officer may conduct discussions with offerors determined to be in the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

ENFORCEABILITY OF PROPOSAL

The Government shall consider the “offeror” to be the legal entity identified in Block 14 of the SF1442 of the Phase-One proposal. The legal entity that submitted the Phase-One offer shall not be changed, assigned, or otherwise substituted prior to award under any circumstances.

The proposal must set forth full, accurate, and complete information as required by this solicitation. The Government will rely on such information in the award of a contract. By submission of the offer, the offeror agrees that all items proposed in response to the evaluation factors (including subcontractors with teaming agreements, project schedule, building design etc.) will be enforced for the duration of the contract. Any substitutions after contract award will be equal or better than as proposed and shall require Contracting Officer's approval prior to implementation.

PART II. EVALUATION FACTORS AND BASIS OF AWARD

Offeror packets will be evaluated based upon the following criteria:

a. Definitions:

Size is defined as any project over $1,000,000.00 Complexity is defined as a design build project that includes several specialty trades and some engineering.

Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to; construction of new asphalt paving, compaction, grading, seal coating, striping, electrical and solar.

Recency is defined as a project completed in the previous five (5) calendar years.

Relevancy is defined as for purposes of this evaluation, as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five years of the proposal issue date of this RFP. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses;

or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure.

New construction does not include repair and/or modernization of an existing facility nor does it include replacement or upgrade to an existing infrastructure.

EVALUATION CRITERIA AND BASIS OF AWARD

In accordance with Federal Acquisition Regulation (FAR) 36.3, this acquisition is based upon two-phase design-build selection procedures. The term “technical factors” refers to any non-price factor other than past performance.

Factor 1 - Technical Approach, Factor 2 - Experience, Factor 3 - Past Performance will be evaluated in Phase-One.

Factor 4 - Key Personnel Experience/Qualification, Factor 5 - Project Schedule, Factor 6 – Price will be evaluated in Phase-Two.

Factor 1 will be rated Acceptable or Unacceptable. If an Offeror is rated Unacceptable in Factor 1, then they will not be considered for Phase-Two. In making the best value award decision after Phase-Two, the Government will consider Factors 2-5 and price (Factor 6.) The relative importance of evaluation factors 2, 3, 4, and 5 is as follows: Technical factors (Factors 2, 4, and

5) are of equal importance to each other, and when combined, are equal in importance to the past performance factor (Factor 3). When the proposal is evaluated as a whole, the technical factors: Factor 2, 3, 4, and 5 combined (i.e., the non-price evaluation factors) are approximately equal to price.

The contract resulting from this solicitation will be awarded to that responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government. In determining the best value to the Government, the Government need not quantify the tradeoffs that led to the best value decision.

PHASE-ONE and PHASE-TWO SUBMISSION REQUIREMENTS

(a) All proposals must be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contract Specialist

Rosario.chaidez1@va.gov and copy(cc) Daniel.jhun@va.gov. Emails cannot contain attachments that exceed 5MB.

(b) All pages containing text shall be consecutively numbered, type-written to fit paper size indicated in each factor. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

(c) The format used for the areas and factors above shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(d) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(e) Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

(f) Faxed proposals are not permitted under any circumstances.

mailto:Daniel.jhun@va.gov

(g) The subject line of the email shall read: “Solicitation No. 36C26124R00024 – Project No.

612-23-003, Design-Build Services to Construct Parking and Access at Martinez OPC

VA Martinez Campus at Martinez, CA.” Send the email to Rosario.chaidez1@va.gov and

Daniel.jhun@va.gov

(h) Offerors must include in the body of the email containing the proposals as follows:

a. Company Name

b. Design-Build Services to Construct Parking and Access for Martinez OPC

Campus at Martinez, CA

c. Solicitation No. 36C26124R0004

Please note that missing, incomplete, or ambiguous information could result in an offer deemed deficient. The Government may NOT make an Award to a Deficient Offer; In addition, there may not be an opportunity to remedy deficiency if Government deems to make award without discussions.

PLEASE NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE-

ONE. A COVER PAGE AND ACKNOWLEDGEMENT OF ANY ISSUED AMENDMENTS

SHALL BE USED INSTEAD. NO PRICING OR COST INFORMATION SHALL BE

SUBMITTED DURING PHASE-ONE OF THE SELECTION PROCESS.

NON-PRICE EVALUATION FACTORS

Phase-One:

Factor 1: Technical Approach Factor 2: Experience Factor 3: Past Performance

Phase-Two:

Factor 4: Key Personnel Experience/Qualification Factor 5: Project Schedule Factor 6: Price

***PHASE-ONE REQUEST FOR PROPOSAL (RFP) EVALUATON CRITERIA***

Factor 1 – Technical Approach:

(a) Solicitation Submittal Requirements:

The Offeror (as identified on the SF1442) shall provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the General Requirements outlined in the statement of work. This is high level and does not require referencing specifications. The narrative shall include the roles and responsibilities of the offeror and the partnering firm. If the offeror is made up of more than one legal entity (e.g.