36C26120R0017-004.docx

36C26120R0017

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26120R0017 X 02-24-2020 640-20-2-5281-0048

640AO-20-901

Y 36C261 Department of Veterans Affairs VA Sierra Pacific Network (NCO 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Electronic Proposals have been authorized to be sent by email to Charee Harris charee.harris@va.gov.

Charee Harris 775-788-5511 Project Number: 640A0-20-901 Project Title: Replace HVAC units Bldg. 347 Project Location: VA Palo Alto Health Care System, 795 Willow Road, Menlo Park, CA 94025

The general scope of this work is for the contractor to include all labor, materials, supplies, equipment, investigations and project supervision as required to replace the HVAC units at building 347, 795 Willow Road Menlo Park, CA 94025.

Per public law 109-461 this project is a SDVOSB set aside.

A contract will be awarded according to the instruction and evaluation factors listed within this RFP.

Bid, Payment and performance bonds shall all be required.

NAICS Code: 236220 Size Standard: $39.5M IAW VAAR 836.204 - Disclosure of this Magnitude for VA project: Between $500,000.00 and $1,000,000.00

In accordance with established public law, all Contractors are required to be registered and current in System for Award Management (SAM), the official web-site of the U.S. Government at www.

beta.

sam .gov.

All provisions in this solicitation will be removed prior to contract award.

X X 52.211-10 X

10:00 AM

03-25-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

640-20-2-5281-0048 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Department of Veteran Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

Scope of Work

1.0 General Intent

1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the repair of Bldg. 347 HVAC systems located at Bldg. 347 for the Veterans Affairs Palo Alto Health Care System (VAPAHCS), 795 Willow Road; Menlo Park, CA 94025.

1.2 The contractor must perform to the standards in this contract. This project shall take no longer than 180 calendar days from the notice to proceed to complete.

1.3 This project shall be coordinated with the appointed COR to insure minimal impact to resident’s day to day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.

2.0 General Information and Requirements

2.1 The objective of this project is to repair of Bldg. 347 HVAC systems.

2.2 The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

2.3 The contractor shall provide a five-year full parts and labor warranty on the newly installed roofing material in addition to the manufacturer’s warranty.

2.4 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

2.5 The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

2.6 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

2.7 All work shall be coordinated with the COR assigned to this project and only commence once approved.

2.8 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.

2.9 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.

2.10 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Government holidays unless otherwise approved by the COR. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 180 calendar days from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

2.11 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera. In the event that any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the Government.

3.0 Specific Tasks

3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment. The contractor shall plan, schedule, and ensure effective completion of the repair of Bldg. 347 HVAC systems.

3.2 The contractor shall coordinate work with onsite personnel

3.3 The contractor shall lock out and tag out power to units in accordance to VA Lock out/Tag out requirements.

3.4 The contractor shall recover refrigerant from units and store onsite, weigh and notify customer of findings

3.5 The contractor shall perform the following Demolition of current AHUB#1, AHUB#2, AHUA#1 and AHUA#2 and units.

includes all necessary piping as specified in the spec. Piping materials, construction methods, and installation details will be per normal shop fabrication and field installation standards. Seismic restraints to conform to UBC standard details. All heating hot water rated piping will typically be installed using EITHER copper type “L”, with brazed joints & fittings, OR Schedule 40 black carbon steel with threaded or welded joints and fittings. All refrigerant piping will typically be installed using copper ACR with brazed joints & fittings. All condensate piping with typically be installed using copper “Type L” with brazed joints and fittings. Seismic restraints to conform to UBC standard details. will insulate piping per industry standards, California Title 24, and local code requirements.

3.6 The contractor shall perform the following work on AHU-A#1, provide new 40 ton condensing unit 2 stage system to replace existing condensing unit.

1. Lock out and tag out machine.

2. Recover refrigerant and oil and dispose.

3. Remove existing 20-ton condenser and have properly disposed

4. Remove existing 20-ton coil from associated unit.

5. Demo old refrigerant piping and properly dispose

6. Provide and Install new 30-ton 2 stage condensing unit.

7. Connect electrical to existing disconnect

8. Use of Crane and Rigging of equipment. (see separate letter for pricing)

9. Provide and install new refrigerant piping, fittings and hardware as needed.

10. Provide and install new TXV valves.

11. Provide and install new solenoid valves.

12. Provide and install new liquid filter dryers.

13. Provide and install new pipe supports and mounts.

14. Provide new suction line insulation.

15. Pull system into vacuum, verify holding pressures

16. Provide and install new R-410 refrigerant up to 70 lbs., additional to be billed extra if needed.

17. Perform proper start up procedures and check system operation.

18. Log machines parameters.

3.6 The contractor shall perform the following work on AHU-A#2, provide new 40 ton condensing unit 2 stage system to replace existing condensing unit.

19. Lock out and tag out machine.

20. Recover refrigerant and oil and dispose.

21. Remove existing 20-ton condenser and have properly disposed

22. Remove existing 20-ton coil from associated unit.

23. Demo old refrigerant piping and properly dispose

24. Provide and Install new 30-ton 2 stage condensing unit.

25. Connect electrical to existing disconnect

26. Use of Crane and Rigging of equipment. (see separate letter for pricing)

27. Provide and install new refrigerant piping, fittings and hardware as needed.

28. Provide and install new TXV valves.

29. Provide and install new solenoid valves.

30. Provide and install new liquid filter dryers.

31. Provide and install new pipe supports and mounts.

32. Provide new suction line insulation.

33. Pull system into vacuum, verify holding pressures

34. Provide and install new R-410 refrigerant up to 70 lbs., additional to be billed extra if needed.

35. Perform proper start up procedures and check system operation.

36. Log machines parameters.

3.7 The contractor shall perform the following work on AHU-B#1, provide new 30 ton condensing unit 2 stage system to replace existing condensing unit.

37. Lock out and tag out machine.

38. Recover refrigerant and oil and dispose.

39. Remove existing 40-ton condenser and have properly disposed

40. Remove existing 40-ton coil from associated unit.

41. Demo old refrigerant piping and properly dispose

42. Provide and Install new 40-ton 2 stage condensing unit.

43. Connect electrical to existing disconnect

44. Use of Crane and Rigging of equipment. (see separate letter for pricing)

45. Provide and install new refrigerant piping, fittings and hardware as needed.

46. Provide and install new TXV valves.

47. Provide and install new solenoid valves.

48. Provide and install new liquid filter dryers.

49. Provide and install new pipe supports and mounts.

50. Provide new suction line insulation.

51. Pull system into vacuum, verify holding pressures

52. Provide and install new R-410 refrigerant up to 70 lbs., additional to be billed extra if needed.

53. Perform proper start up procedures and check system operation.

54. Log machines parameters.

3.8 The contractor shall perform the following work on AHU-B#2, provide new 30 ton condensing unit 2 stage system to replace existing condensing unit.

55. Lock out and tag out machine.

56. Recover refrigerant and oil and dispose.

57. Remove existing 40-ton condenser and have properly disposed

58. Remove existing 40-ton coil from associated unit.

59. Demo old refrigerant piping and properly dispose

60. Provide and Install new 40-ton 2 stage condensing unit.

61. Connect electrical to existing disconnect

62. Use of Crane and Rigging of equipment. (see separate letter for pricing)

63. Provide and install new refrigerant piping, fittings and hardware as needed.

64. Provide and install new TXV valves.

65. Provide and install new solenoid valves.

66. Provide and install new liquid filter dryers.

67. Provide and install new pipe supports and mounts.

68. Provide new suction line insulation.

69. Pull system into vacuum, verify holding pressures

70. Provide and install new R-410 refrigerant up to 70 lbs., additional to be billed extra if needed.

71. Perform proper start up procedures and check system operation.

72. Log machines parameters.

3.9 The contractor shall provide the following Four (4) new evaporator coils for existing AHU units,

1. Lock out and tag out machine.

2. Remove existing Evaporator coils from associated unit.

3. Provide and Install new Evaporator coils units.

4. Connect electrical to existing disconnect

4.0 The contractor shall provide the following Two (2) new HHW coils for existing condensing units,

5. Lock out and tag out machine.

6. Remove existing HHW coils from associated unit.

7. Provide and Install new HHW coils from associated units.

8. Connect electrical to existing disconnect

4.1 The contractor shall provide the following Four (4) new supply fan motors for existing AHU’s,

9. Lock out and tag out machine.

10. Remove existing supply fan motors from associated unit.

11. Provide and Install new supply fan motors units.

12. Connect electrical to existing disconnect

4.2 The contractor shall perform the following Four (4) new return fan motors for existing AHU’s,

13. Lock out and tag out machine.

14. Remove existing return fan motors from associated unit.

15. Provide and Install new return fan motors units.

16. Connect electrical to existing disconnect

4.5 The contractor shall Meet with structural engineer & review building structure to ensure the roof can support new condensing units.

4.6 The contractor shall submit crane pick plan for removal and installation for each condensing unit.

5.0Technical Exhibits

5.1 – Specifications (see attached, listed below)

Section 01 00 00, General Requirements Section 01 32 16, Project Schedules Section 01 33 23, Shop Drawings, Product Data, and Samples Section 01 35 26, Safety Requirements Section 01 42 19 Reference Standards Section 01 45 00 Quality Control Section 02 41 00, Demolition Section 13 05 41, Seismic Restraint Requirements for Non-Structural Components Section 23 05 11, Common Work Results for HVAC Section 23 05 41, Noise and Vibration Control for HVAC Piping and Equipment Section 23 05 93, Testing, Adjusting, and Balancing for HVAC Section 23 07 11, HVAC and Boiler Plant Insulation Section 23 08 00, Commissioning of HVAC Systems Section 23 81 00, Decentralized Unitary HVAC Equipment Section 26 05 11 Requirements for Electrical Installations

5.2 Scope Inclusions:

Phase the upgrades, completing one wing at a time. Wing A and B upgrades will be completed sequentially.

The following scope of work is included for each wing:

· Mechanical, electrical and plumbing (MEP) safe-off of existing condensing unit

· Fire and Life Safety (FLS) safe-off to be completed by client.

· Temporary cooling to be included by Contractor to support comfort cooling.

· Recover and recycle existing R-22 refrigerant

· Design and fabricate new engineered base for condensing units

· Rig-in and set new AHU units in place of existing

· include a seismically rated steel frame base to secure new units onto existing pad

· includes all necessary seismic / anchorage calculations and details

· New steel vibration isolators are to be included

· Install new ACR refrigerant piping serving new AHU & condensing unit system.

· to provide new pipe supports as necessary.

· Furnish and install new, custom DX evaporator coils for existing AHU units

· Replace fan motors in AHU as necessary

· Replace bearings, belts and sheaves as necessary in units

· Laser align all belts and sheaves

· Startup, test, and monitor unit performance

· Insulate new suction & liquid pipe

· includes new insulation per 2019 code standards, which are to be placed into effect starting Jan. 1st, 2020.

· Perform startup and functional testing of newly installed equipment

· Detailing and coordination with other trades

· 1-hour weekly meetings for duration of related scope

· Completion of Title-24 paper work during commissioning

· Air balance and startup reports by the Contractor

· Perform cleanup and punch list

· Provide close out documents including equipment IOM’s and As-built drawings

· Provide equipment and piping labels

· Training as appropriate for the project

WARRANTY:

Equipment manufacturer’s standard warranty on equipment purchased by Contractor and warranty all Contractors labor for a period of one (1) year from date of start-up for beneficial use.

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

SOLICITATION MATERIALS:

Solicitation materials consist of VA provided Statement of Work, drawings, specifications, Request for Proposal forms (SF1442), and any issued Amendments.

PROPOSAL SUBMISSION:

The following documents are to be included in the RFP submission:

One (1) original completed Proposal amount entered in block 17 of the SF1442 Offer page, and for block 17, a breakout for Construction Price + Price of Lifts and all supporting material/lift installation = Total Price;

One (1) Non-Price Factor Proposal, broken-down for Factor 1: Technical (see: EVALUATION OF OFFEROR PROPOSALS)

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page;

One (1) fully completed Price Breakdown by Division sheet.

One (1) Documentation of Safety & Environmental Record

One (1) Documentation of Experience Modification Rate (EMR)

One (1) copy of Current General Contractor’s License.

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

PROPOSALS ARE TO BE SENT TO:

In accordance with FAR 15.203(c), Requests for Proposals, electronic commerce may be used to issue RFPs and to receive proposals, modifications, and revisions. In this case, the RFP shall specify the electronic commerce method(s) that offerors may use (see FAR subpart 4.5).

Proposals have been authorized and are to be sent by email to Charee Harris at charee.harris@va.gov.

Solicitation number and title must be in the title of the email.

PROJECT TITLE AND NO.: Replace HVAC Bldg. 347 Menlo Park, Project: 640A0-20-901 PROJECT LOCATION: VA Palo Alto Health Care System MAGNITUDE OF PROJECT: Between $500,000.00 and $1,000,000.00 (IAW VAAR 836.204) TYPE CONSTRUCTION: Commercial and Institutional Building Construction

· NAICS: 236220

· Small Business Size: $39.5M PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days. The time stated for completion shall include final cleanup of the premises.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFP, which is to be sent via email to charee.harris@va.gov. See RFI form for specifics.

RFI responses will be responded to as necessary in amendment format which will be posted on FBO.

Deadline for submission of RFIs for this solicitation is March 23, 2020 at 10:00 AM PST. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

PROPOSAL DUE DATE SCHEDULE:

Proposal volumes and the electronic copy are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Proposal received after March 25, 2020 at 10:00 AM Pacific Standard Time may be rejected.

Any exception to the terms and conditions of this RFP will result in a nonresponsive proposal.

Failure to provide a definitive price or conditioned price will result in a nonresponsive proposal. Receipt of Non-Price Factor and Price Proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a proposal may be determined nonresponsive.

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit is Monday, March 2, 2020 at 10:00 AM, location is VA Palo Alto Healthcare System, Bldg. 347, 795 Willow Road, Menlo Park California 94025.

BID GUARANTEE: Bid Bonds are required.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, offerors are reminded that any award amount over $35,000 shall require a Payment Bond (or other acceptable protection – see clause FAR 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 calendar days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA: (reference FAR 52.222-23):

LIQUIDATED DAMAGES: N/A

WAGE DETERMINATION APPLICABLE TO THIS PROJECT: General Decision Number: DBWD NUMBER: DBWD Number CA20190018 Dated 02/07/2020 PER VHA DIRECTIVE 7715 (06 April 2017): SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractor shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or ( X ) NO (reference VAAR 852.236-90).

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

TRAINING: All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS: Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal or construction is complete and up-to-date.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.beta.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if,

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally. This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes.

Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

EVALUATION OF OFFEROR FOR PROPOSAL:

An evaluation for acceptability will be performed on each proposal, in accordance with FAR 15.101-2. The proposal that provides a fair and reasonable price and is otherwise technically acceptable in all factors will be selected for award. To be considered technically acceptable, no technical factor in the proposal may be determined to be unacceptable. The failure of a proposal to meet a technical factor will result in a technically unacceptable rating and preclude award. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

EVALUATION OF THE PRICE PROPOSALS:

a. Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether the price reflects a clear understanding of the requirements and is consistent with the information provided by the Offeror. Additionally, it will be analyzed for unbalanced pricing.

b. The otherwise technically-acceptable, lowest-priced offeror may be required to confirm its price on either a CLIN, divisional, element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

EVALUATION OF THE NON-PRICE FACTOR PROPOSAL. The Non-Price Factor Proposal will be evaluated based on the criteria below. The Technical Evaluation Board will evaluate each offer’s proposal against the requirements to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions in the following table:

Table A-1. Technical Acceptable/Unacceptable Rating

FACTOR 1: TECHNICAL

Technical proposal: Provide a Project Plan in any approved Critical Path Method (CPM) format, subject to the approval by the Resident Engineer, with a Tentative NTP date of 10 days after award. Additionally, provide a brief synopsis (NTE 3 pages) describing your technical solution to augment and support the Project Plan to meet the period of performance accordingly. The Project Plan should clearly demonstrate a complete understanding of the tasks necessary in accordance with all drawings, specifications, and the statement of work.

A successful project plan will provide the Government confidence that the project is structured to be executable for the resources indicated. The Project Plan, cost breakdown, and products proposed and project schedule should clearly demonstrate an adequate understanding of the tasks and resources necessary to meet the requirements listed in the drawings, specifications, and the statement of work. The project plan developed for this solicitation is for evaluation purposes only and to assess the contractor’s ability to meet the required period of performance.

Failure to demonstrate the minimally acceptability standards under this factor will result in an “UNACCEPTABLE” rating and possible elimination from further consideration for contract award.

FACTOR 2: TECHNICAL

Provide a resume which demonstrates three similar projects in scope specifically for HVAC replacement, dollar value, and includes any phasing criteria. Not to Exceed 10 pages.

GENERAL TECHNICAL CRITERIA

a. Material omission(s) may cause the technical proposal to be rejected as unacceptable.

b. Proposals which are generic, vague, or lacking in detail may be considered unacceptable. The offeror’s failure to include information that the Government has indicated is necessary should be included may result in the proposal being found deficient if inadequate detail is provided.

c. The Government cannot make award based on a deficient offer. Therefore, receipt of an “UNACCEPTABLE” determination of acceptability for any factor will make the offer ineligible for award, unless the Government elects to enter into discussions with that Offeror and all deficiencies are remedied in a revised proposal.

BASIS FOR AWARD: Award will be made on the basis of a fair and reasonable price that meets or exceeds the acceptability standard for the non-price technical factors.

RESPONSIBILITY REQUIREMENTS: A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VIP database (to insure apparently successful offeror is a verified Service Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to insure registrations are current, valid, and no debarment records exist), and Experian (to check Supplier Qualifier Rating to insure it is below a risk value of 7). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS: Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VASNHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

WORK DAYS AND HOURS: For Menlo Park, normal work days and hours for this project will be Monday through Friday, excluding federal holidays, from 7:00 a.m. to 4:00 p.m. Access to the work site may be restricted to these hours and days. Work during other than normal work days and hours may be required, but days and hours must still be coordinated in advance with the Contracting Officer through the COR.

FEDERAL HOLIDAYS ARE:

New Year's Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Independence Day Christmas

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is Menlo Park, California (San Mateo County)

(End of Provision)

2.4 52.223-4 RECOVERED MATERIAL CERTIFICATION (MAY 2008)

As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

(End of Provision)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of…