36C26119B0014_Amendment_0001--Construct_Primary_Care_Services--8.14.2020.docx

36C26119B0014 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26119B0014 X 07-19-2020 612-20-1-1112-0006 612-400 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd., Bldg 98 McClellan CA 95652-1012 Electronic bids have been authorized and mandated and shall be sent to James Rall via email at james.rall@va.gov James D. W. Rall 916-494-9362 Project: 612-400, Construct Primary Care Services NAICS Code: 236220, Commercial and Institutional Building Construction Small Business Size Standard: $39.5 million IAW VAAR 836.204 - the magnitude of construction is between $5,000,000 and $10,000,000

Project Description: Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the construction of a new 14,857 BGSF (Building Gross Square Feet) Type II, two stories new building for Primary Care, compensation and pension, and VA/DOD integrated disability examination systems (IDES) programs, bldg. 642, at the Department of Veterans Affairs, Mather VA Medical Center, as required per the drawings and specifications.

Place of Performance: 10535 Hospital Way, Bldg. 642, Mather, California 95655

Note #1 to bidders: A pre-bid conference and site-visit shall be held on AUG 4, 2020 at 10:00 AM PDT in front of BLDG. 650 (outside) at 10535 Hospital Way, Mather CA 95655.

Note #2 to bidders: IAW FAR 14, Sealed Bids. Award will be based on price and price related factors.

Note #3 to bidders: Prime SDVOSB shall comply with subcontracting limitations as defined in 13 CFR 125.6.

Note #4 to bidders: All Request for Information (RFI's) shall be submitted to the Contract Specialist at james.rall@va.gov, in writing, by AUG 10, 2020 @ 2:00 PM PDT.

Note #5 to bidders: Bid Bonds, Payment Bonds and Performance Bonds shall be required under this solicitation and any resultant contract.

Note #6 to bidders: Guaranteed Period Services are NOT applicable to this solicitation. Disregard any references to Guarantee/Guaranteed/Guaranty Period Services, if any.

Note #7 to bidders: Award will only be made to vendors registered in the System of Award Management (sam.gov).

Note #8 to bidders: This is 100% set-aside to VA certified SDVOSB firms. To receive award, SDVOSB firm must have their ownership and control verified by VA and be listed in the Vendor Information Pages (VIP) at the time of submission of bid (responsive to solicitation) and prior to award of the contract. SDVOSB Set Aside Authority IAW Public Law 109-461.

X X 52.211-10 X one (1)

10:00 AM

08-24-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 X James D. W. Rall Contracting Officer

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. Bidding materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting bids direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the Governmentwide Point of Entry (GPE) website at https://beta.sam.gov/ under solicitation number 36C26119B0014. By registering at https://beta.sam.gov/, prime contractors, suppliers and subcontractors will have access to download plans, specifications and amendments

1. A Bid Bond is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price, but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

1. The bidder to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum of 100% of the bid. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office

1. Description of Work: See Statement of Work

1. Disclosure of the magnitude of construction: Between $5,000,000 and $10,000,000.

36C26119B0014 Amendment 0001

Page 1 of

Page 1 of

Bid Schedule

0001. BASE BID – ITEM I, II & III, to include Number 10 and Number 14 Construct Primary Care Facility Price for Completion of project 612-400 (Base Bid does not include add Numbers 1 thru 15)

0002. ADD ALTERNATE 1

Provide a price to ADD the following work:

Add Numbers 12 & 13 to Base Bid

DISCIPLINES AFFECTED: See Attachment C – Add Alternate Explanation

Price for add Alternate 1 Adjusted Price = Base bid Plus Alternate 1

0003. ADD ALTERNATE 2

Add Numbers 1, 2, 4 & 11 to Base Bid and Add Alternate 1

DISCIPLINES AFFECTED: See Attachment C – Add Alternate Explanation

Price for add Alternate 2 Adjusted Price = Base bid Plus Alternate 1 & 2

0004. ADD ALTERNATE 3

Add Numbers 3, 5, 6 & 15 to Base Bid, Add Alternate 1 & Add Alternate 2

DISCIPLINES AFFECTED: See Attachment C – Add Alternate Explanation

Price for add Alternate 3 Adjusted Price = Base bid Plus Alternate 1, 2, & 3

0005. ADD ALTERNATE 4

Add Numbers 7, 8 & 9 to Base Bid, Add Alternate 1, Add Alternate 2 & Add Alternate 3

DISCIPLINES AFFECTED: See Attachment C – Add Alternate Explanation”

Price for Add Alternate 4 Adjusted Price = Base Bid Plus Alternate 1, 2, 3 & 4

BASIS FOR AWARD

1. INTRODUCTION

0. This is an Invitation for Bid (IFB) issued in accordance with Federal Acquisition Regulation (FAR) Part 14, Sealed Bidding, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/.

0. The Government intends to award a firm fixed price (FFP) contract to the responsive, responsible bid with the lowest fair and reasonable price for the work to be performed received in response to this solicitation.

0. Only one award will be made in response to the solicitation.

0. The solicitation is based on the use of Add Alternate Bidding. In an effort to fully utilize the funding available and maximize the amount of work awarded within the project funding, the VA may use a bidding technique called Add Alternate Bidding. Add alternates are additional items of work that may be awarded as part of the contract if the bids come within the funding available for the contract. Add alternates may include adding length or additional quantity to a project of similar type work or adding enhancements of different type work to a project.

1. BID EVALUATION PROCESS. The VA VISN 21 available funding for this project will be the basis for award of add alternates to the lowest responsive bidder who can provide the most amount of work (base plus add alternates) within the available funding. Add alternates, if awarded, will be awarded sequentially; e.g. add alternate 2 will not be awarded unless add alternate 1 is also awarded. Bidders will be evaluated as follows:

0. Step 1: Bids will be evaluated to determine if they are responsive to the solicitation.

0. Step 2: The Government will evaluate responsive bids for award purposes by ranking bids by the base bid item under contract line item 0001 with the lowest price bid first. The base bid item represents the entire project without any bid Add Alternates applied.

0. Step 3: If, after completing the review of all base bid line items under contract line item 0001, the lowest responsive base bid is less than the VA VISN 21 available funding for this project, add alternate 1 will be added to the base bid to determine if the base bid plus add alternate 1 are within the VA VISN 21 available funding for this project. If the lowest responsive base bid plus add alternate 1 is less than the VA VISN 21 available funding for this project, add alternate 2 will be will be added to the base bid and add alternate 1 to determine if the base bid, add alternate 1 plus add alternate 2 are within the VA VISN 21 available funding for this project. This process will continue until the VA VISN 21 available funding has been exceeded or until all the add alternates have been added to the base bid.

0. Step 4: The Government will evaluate the responsive lowest price bid, to include successive add alternates within the VA VISN 21 funding, to determine if the price is fair and reasonable for the work to be performed through the use of price analysis.

0. Step 5: If determined fair and reasonable for the work to be performed, the Government will evaluate the bid for responsibility under FAR Part 9.104. If determined responsible, award will be made to that bid.

0. Step 6: If the lowest bid is not determined as fair and reasonable, or if the lowest bidder is determined as not responsible under FAR 9.104, the Government will evaluate the next lowest evaluated bid, repeating the process outlined above until a responsive lowest price bid, determined fair and reasonable for the work to be performed by a responsible concern, is identified.

Note: When evaluating add alternates, to be considered fair and reasonable for the work performed, the evaluators will also check to ensure the add alternate bid is not materially unbalanced. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above.

Award Example (VISN 21 Available Funding is $1,000,000.00):

In the example above, if the Governments available program funding was $1,000,000.00, all bids were less than the available funding; therefore, add alternate 1 was added to the base bid. Similarly, all bids for the base bid and add alternate 1 were less than the available funding; therefore, add alternate 2 was added to the base bid and add alternate 1. For the base bid, add alternate 1 and add alternate 2, only Bidder A provided a bid that was within the available program funding; therefore, Bidder A’s price would be evaluated to determine if it is fair and reasonable (Step 4). If Bidder A’s price is determined fair and reasonable, Bidder A will be evaluated for responsibility (Step 5). If Bidder A is determined responsible, award will be made to Bidder A for the base bid plus add alternates 1 and 2.

If Bidder A was not determined fair and reasonable or was not determined responsible, the Government would evaluate the next lowest evaluated bid (Step 6), which was Bidder B for the base bid plus add alternate 1 and the Government would evaluate Bidder B to determined fair and reasonable (Step 4) and determine responsible (Step 5).

(END BID SCHEDULE)

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Scope of Work for Construct Primary Care Services Mather VA Medical Center Project Number 612-400

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the construction of a new 14,857 BGSF (Building Gross Square Feet) Type II, two stories new building for Primary Care, compensation and pension, and VA/DOD integrated disability examination systems (IDES) programs, building 642 at the department of Veterans Affairs, VA Mather campus, 10535 Hospital Way, Mather, California 95655 as required drawings and specifications. Period of performance for construction shall be 425 days.

1.2 STATEMENT OF BID ITEM(S) – BASE BID (A. – 1., 2.)

B. Add Alternate Number 1:

1. Base Bid

2. Add 6,000 sq. ft. of suspended ceiling on 2nd floor including sprinklers, power distribution, lighting, and HVAC distribution. (Add Number 12)

3. Add ceiling grid including sprinklers, power distribution, HVAC distribution, and lighting on second floor. (Add Number 13)

C. Add Alternate Number 2

1. Base Bid, Add Alternate 1

2. Add South rooms with shared medical appointment room on 2nd floor including sprinklers, power distribution, lighting, and HVAC distribution. (Add Number 1)

3. Add North rooms on 2nd Floor including sprinklers, power distribution, lighting, and HVAC distribution. (Add Number 2)

4. Add Vestibule at first floor on east elevation including sprinklers, power distribution, lighting, and HVAC distribution. (Add Number 4)

5. Add Security Cameras including power and control cabling. Add Key Card components including power and control cabling. Add PA system including power and control cabling. (Add Number 11)

D. Add Alternate Number 3

1. Base Year, Add Alternate 1, Add Alternate 2

2. Add Exterior Sunshades. Add Vinyl wall images. Add Signage and Directory. Add patient lift System. (Add Number 3)

3. Add suspended wood Plank ceiling system on first Floor and remove soffit walls on second floor, including sprinklers, power distribution, lighting, and HVAC distribution. (Add Number 5)

4. Add soffits to on level 2 public space. (Add Number 6)

8. Add 6,000 sq. ft. of vinyl seamless flooring on 2nd floor. (Add Number 15)

D. Add Alternate Number 4

1. Base Year, Add Alternate 1, Add Alternate 2, Add Alternate 3

2. Add irrigation system. (Add Number 7)

3. Add Ceramic floor tile to bathroom in lieu of Seamless vinyl flooring. Add ceramic wall tile to bathrooms in lieu of vinyl FRP. Add lockers. (Add Number 8)

4. Add Casework with sinks in 1st floor exam rooms including plumbing to sinks. (Add Number 9)

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

F. Records Management Requirements: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

1.4 PROJECT / KEY PERSONNEL

In connection with this Solicitation and any resultant contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to individuals or firms that were specifically identified in the Contractor's accepted Bid or Pre-Construction Conference (PCC) Critical Path if Award is made. The Contractor shall obtain the Contracting Officer's written approval before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted Bid or PCC Critical Path to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted Bid or PCC Critical Path or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

(END SOW)

Solicitation 36C26119B0014 is hereby amended, the changes to the solicitation “Submission of Bids” are indicated (highlighted) below:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF BIDS

The bidder shall submit the following documents in response to this Invitation for Bids:

(a) One (1) fully completed and signed Standard Form 1442, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or, completing blocks 15 a, b, and c of the Amendment(s) (SF30’s) and returning with bid.

(b) One (1) fully completed Divisional Cost-Breakout Sheet

(c) One (1) copy of the completed/signed SF24 Bid Bond with shading to identify the raised seals on the electronically transmitted bond, and Power of Attorney as required.

(d) Documentation of Safety & Environmental Record

(e) Documentation of Experience Modification Rate (EMR)

(f) Brand name or equal product information (if applicable) as specified in VAAR 852.211-73.

*Note: Bidders are responsible for insuring and verifying their bid and all required bid documents are received at the public bid opening address stated below by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

*Note: See VAAR 852.211-73 for instructions on brand name or equal bid submission requirements.

*Note: Bidders are cautioned to carefully review System for Award Management in regards to Representations and Certifications. See FAR 52.204-7, 52.204-8, 52.209-7 & 52.209-9 for specific instruction as needed.

*Note: Due to CDC recommendations restricting gatherings/travel and VA policies concerning gatherings of more than 10 people indoors during the COVID-19 pandemic, electronic bids have been authorized and are mandated for this IFB. Accordingly, all bids shall be sent electronically to James D. W. Rall via email (james.rall@va.gov).

*Note: All bids will be safeguarded in accordance with FAR 14.401 (restricted-access electronic bid box).

INFORMATION FOR BIDDERS:

-Bids received after bid opening date and time will be rejected.

-Any exception to the terms and conditions of the IFB will result in a nonresponsive bid.

-Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid shall be determined nonresponsive.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning bidder must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, bidders shall provide, electronically, all documents with the submission of bid, as required under “Submission of Bids” above.

These documents will be reviewed promptly after bid-opening. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of Non-Responsibility and make the bid ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017): SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All Bidders shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their bid, on provided certification form.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All bidders shall submit information regarding their current EMR. This information shall be obtained from the bidder’s insurance carrier and be furnished on the insurance carrier’s letterhead. Bidder will also enter the information on provided form.

BID OPENING:

*Note to bidders: Bids are due 24 August 2020 at or before 10:00 a.m. PDT via email to james.rall@va.gov (Subject to Amendment).

**A public bid opening will be 24 August 2020 at 10:00 a.m. PDT via Microsoft Teams meeting. Participants can dial 213-282-6316, conference ID 421 072 993, to attend (Subject to Amendment).

**Solicitation number and title must be written in the subject line of the email.

**Note to bidders: At the time of Bid Opening, an apparent low, responsive, responsible bidder will be selected; however, actual low bidder chosen for award shall be subject to verification and confirmation of required, submitted bid documents.

PRE-BID SITE VISIT: Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-bid site visit.

This pre-bid site visit will be the only opportunity for potential bidders to visit the site.

NOTE 1: COVID-19 screenings will take place upon entry, and face masks are required at all times while on campus.

NOTE 2: Due to current COVID-19 guidelines restricting gathering in groups of more than 10 people, a second pre-bid site-visit may be scheduled, which will be communicated through an amendment to this IFB.

All potential bidders, subcontractors, and suppliers are strongly encouraged to attend this pre-bid site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this IFB, which is to be sent via email to james.rall@va.gov. See RFI Form for specifics.

RFI’s will be responded to as necessary in amendment format which will be posted on FBO. Deadline for submission of RFIs for this IFB is 10 August 2020 at 2:00 PM PDT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

PLANS/SPECIFICATIONS/DRAWINGS: Drawings and specifications are attached in electronic format to this solicitation. Bidders are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any bidder. Contractors are responsible for ensuring that any construction document package used for bidding or construction is complete and up-to-date.

TRAINING: All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PREPARATION OF BIDS: The Federal Government will NOT pay for any costs incurred in preparation and submission of bids.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP): A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful bidder. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SOLICITATION AUTHORITY: This Invitation For Bid (IFB) is conducted under FAR Part 14 - Sealed Bidding, where firms are bidders and shall submit bids. References to RFP and Bidder’s, in technical specification sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency. The Contracting Officer exercises final authority over all aspects of this IFB and any resultant contract.

SOLICITATION CLAUSES AND PROVISIONS : Please note that this IFB, and any resultant contract, and all clauses and provisions located there, supersede and contain final authority. Those clauses and provisions that may be referenced in IFB technical specification sections and technical drawings are strictly coincidental and for purposes of administrative convenience and efficiency.

SOLICITATION DEFINITIONS: Throughout this IFB, and any resultant contract, the terms Contracting Officer's Representative (COR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

BRAND NAME OR EQUAL: The IFB may include the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 52.211-6 and VAAR 852.211-73 for “brand name or equal” information. This is an extremely long, detailed, and comprehensive IFB, including all specifications and drawings. Please note that, wherever a brand name is cited, contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government inspection at any time and Government direction for replacement of materials or equipment by the Contractor at no increase in contract price or time.

WORK DAYS AND HOURS

Normal work days and hours for this project is 07:00 AM – 5:00 PM Monday - Friday. Access to the work site may be restricted to these hours and days. Work during other than normal work days and hours may be required, but days and hours must still be coordinated in advance with the Contracting Officer through the COR.

FEDERAL HOLIDAYS ARE:

2.1 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of Provision)

2.2 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority…