663A4-24-201 - 36C26026R0022 - Contractor Questions and Answers.pdf

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Request for Information – Government Response

663A4-24-201 Solicitation Number: 36C26026R0022

Puget Sound VA Medical Center

2/23/2026

Below are questions that were submitted by potential Contractors for the above referenced project along with the Government’s answers to the Request for Information.

Contractor Questions Government Response

1. Will the VA allow advanced payments (down payments) for any materials or equipment to be procured under this project, or will invoicing be restricted to when the physical materials and/or equipment have been delivered to the project site?

This contract does not allow for advanced payments. Payments are made based on work performed.

2. Field Staff clarifications:

a) Please confirm the

VA’s intent for the Prime Contractor to have a full-time Superintendent for the entirety of the project.

b) Please confirm VA’s intent for the Prime Contractor to have a full-time, dedicated SSHO on site for the entirety of the project.

c) Please confirm the VA will allow the Superintendent and QCM to Dual hat?

a. Yes.

b. Yes.

c. Yes, but note those two roles cannot be filled by the same individual.

3. Please reference Factor 1:

Key Personnel Qualifications,

4.11 Section M of Document

36C26026R0022_1. Is it the Government intent to award

It is not the government’s intent to award only to an Elevator Contractor. It is the intent of the Government to award to the Contractor that has met the requirements of the solicitation.

Page | 2 the project to an Elevator contractor? A typical prime contractor does not employee a Project Manager or Superintendent with primarily elevator experience. Will the Government ease some of the Personnel Qualifications to allow a more competitive offer?

4.11 Section M – Evaluation Factors For Award has amended Factor 1: Key Personnel Qualifications for the Project Manager and Superintendent.

Take note of the changes.

Position Minimum Qualification Requirements

Project Manager

- Five (5) years construction management experience. BS degree in construction management or engineering related field and at least one of the following certifications or registrations:

- Certification for Elevator Technicians (CET)

- OR

- Project Management Professional (PMP)

Site Superintendent

- Five (5) years experience managing construction projects.

- Technical proficiency in elevator construction with applicable and exemplified experience in either the elevator industry or in a related building systems industry working with building accessibility equipment.

- Completion of OSHA training

4. Has the VA completed a Pre- Alteration survey for lead and asbestos? There is a spec section for it, but the drawings do not make any mention of asbestos/lead, please clarify.

Yes.

5. The Solicitation lists the POP for 435 days; this is not enough time to perform the scope of work required on the project. We would request the POP be extended to 575 days.

The POP remains 435 days.

6. Will the VA be providing and distributing the submittal register for the project?

Yes

7. Can the VA please clarify who will be handling the QEI Inspection?

The A/E for the project.

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8. Per 01 91 00 – Spec is calling for contractors to conduct and produce video recorded trainings, and to hire commercial photographers and videographers, can the VA please confirm Contractor’s are going to be held to having to meet this requirement?

a) We have had problems with this on other projects;

Local Unions have taken issue with placing individuals on video.

Contractor will be held accountable for all requirements of the contract.

9. Can the VA please specify which ICRA wall type will be required on this project?

a) Detail 1 on GI002 designates ICRA Barrier, see plans for type and location, but does not specify which wall type is to be used.

b) Detail 5, on GI002 shows different wall types - A, B, C, or D, but plans do not call out which type to use.

Please refer to Attachment 5 and refer to other publicly available Veteran Administration design guides.

10. Can the VA provide Point of Contact for the Existing Roof Vendor/Manufacturer?

This is unknown.

11. Keynote 7, SS101 – Attach Ship Stair/Ladder to steel beam Re: double angle conn detail on typical details sheet SS030. Is the Ship Stair/Ladder mentioned existing or is the contractor to Furnish and Install a new Ship Stair/Ladder?

This item should have been evaluated during the site walk. The determination to furnish and install a new ship stair ladder is a decision to be made by the Contractor.

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12. PL100 – Detail 2 shows the sump pumps tying into the existing 4” sanitary riser. The run is shown from Elev. #1 and #2 down corridor 200 and down the hallway (Waiting 201), where it finally ties into Men’s TLT 239B. Will the work within the corridor be required to be performed on off hours?

Work is intended to be completed during the week and during operational hours. Exceptions may be made to work on the weekend for things such as crane operation. If it’s determined that the described work of subject cannot be completed without disrupting operations, an exception may be made.

13. What is the extent of the Badging for the project?

Badging must be done for the staff on site including the Site Super, and Foreman of the Subcontractor at a minimum. The requirement includes a Contractor Background Investigation, Contractor Fingerprinting, and a Declaration for Federal Employment (OF 306).

14. Will Microsoft Project be an acceptable scheduling tool for the project?

Yes

15. What software will be utilized on the project for submittal transfers? Will the Prime contractor be responsible for purchasing and maintaining?

Prime contractor will be responsible for ability to digitally (and physically, where applicable) transfer submittals.

16. Will the client require any construction management software to be utilized on the project? Will the Prime contractor be responsible for purchasing and maintaining?

This is not an outright requirement unless stated in the contract/solicitation.

17. Will the VA allow the Contractor to use on site toilet facilities, or will the contractor be required to provide temporary toilet facilities?

There are functional toilets in BLDG 61 and also portable toilets around campus.

18. Can the VA Confirm Code Year?

Question is unclear.

19. Please provide contact information for existing building Fire Alarm vendor.

Existing building fire alarm is being replaced.

20. Please provide contact information for existing

Existing building fire protection is being replaced

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21. Spec section 23 09 23 reads as though – The contractor is responsible for design building a new DDC direct drive digital control system, but the drawings are lacking any detail to do so. Can the VA please clarify prime contractors are not to design build a new Direct Drive Digital Controls System, and that an existing system is in place we can connect to.

a) If an existing BAS system is in place can the VA please provide contact information for the existing building BAS/BMS controls vendor.

b) If the facility has existing BAS system, please clarify all pieces of equipment the VA requests the contractor to tie to BAS System.

Unknown at this time.

22. Are new sump pumps to be tied into the existing BAS system, please clarify?

Unknown at this time.

23. Please provide contact information for the existing building LV/Access Control Vendor.

This information is unknown.

24. What’s the magnitude of construction for this project?

Per the FAR Overhaul guidelines, providing the order of magnitude is no longer required.