S04 - Site Visit Meeting Doc Bolt Replacement Survey and Replacement Plan.docx
DOCX document 20 KB Posted
- Solicitation number
- 36C25926R0056
About this file
This is a Pre-Bid Meeting and Site Visit document for a Bolt Replacement Survey and Replacement Plan project at the Oklahoma City VA Medical Center. The contractor must provide all labor, tools, materials, equipment, and supervision to survey ASTM A307 bolts and develop a replacement plan for converting them to ASTM A193 bolts in steam and hot water piping systems operating above 50 pounds per square inch. Work must comply with OSHA, EPA, and federal/state environmental regulations, as well as all VA safety, security, and infection control policies. The construction cost range is between $25,000 and $100,000, with the contractor required to begin performance within 10 days after Notice to Proceed and complete within 30 days.
Key procedural requirements include submission of written questions by April 1, 2026, at 10:00 AM CT to frances.basham@va.gov, with bids due March 8, 2024, by 10:00 AM MT via email to the same address. The pre-bid site visit is optional but prospective bidders are restricted to formal invitations only and must submit written questions through the Contracting Officer rather than directly contacting VA employees. Contractors must submit a signed copy of VAAR clause 852.219-75 (Limitation on Subcontracting) with their bid package and provide weekly certified payrolls with monthly invoices for post-award compliance. The Contracting Officer is Frankie Basham, and the Contracting Officer Representative is Jason Balolong.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25926R0056 0002.docx | DOCX document | |
| PreBid Sign In Sheet.pdf | ||
| Comined Steam.pdf | ||
| AE Self-Performed and Subcontracted Worksheet.docx | DOCX document | |
| Combined Domestic Water.pdf | ||
| 36C25926R0056 0001.docx | DOCX document | |
| S22 - 852.219-75 LOS Certification.docx | DOCX document | |
| S02 - Self-Performed and Subcontracted Worksheet.docx | DOCX document | |
| 36C25926R0056.docx | DOCX document | |
| Map to Engineering Trailers.pdf |
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Text version
Pre-Bid Meeting Bolt Replacement Survey and Replacement Plan
The contractor is to provide all labor, tools, materials, equipment, and supervision required to provide Bolt Replacement Survey and Replacement Plan at the Oklahoma City VA Medical Center as outlined in the Statement of Work and associated documents.
All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies.
Location: Oklahoma City VA Medical Center
Introductions: Frankie Basham CO and Jason Balolong COR Site Visit:
· The pre-bid meeting/site walk is not mandatory.
· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.
Pertinent Dates:
· Questions are due by April 1, 2026, before 10 am, CT. Any questions submitted after this time will not be reviewed or answered. Please submit to frances.basham@va.gov
· Bids are due on March 8, 2024, no later than 10:00 AM MT. Submit via email to frances.basham@va.gov
Site Visit Guidelines:
· Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.
· Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.
· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.
Solicitation Information:
· Confirmation of construction range: between $25,000 and $100,000.
· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.
· Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 30 days.
Post Award Compliance:
· The contractor shall submit their weekly certified payrolls with their monthly invoice.
File details come from the government source that posted it. Updated .