Site Visit Meeting Doc.pdf

Pre-Bid Meeting

FOR

436-20-101 Enhance Electronic Security & Safety Systems

The contractor is to provide all labor, tools, materials, equipment, and supervision required to install an entirely new electronic security safety system platform in the VA Medical Center at Fort Harrison Medical Center as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Fort Harrison VA Medical Center

Introductions: Angel Waalkes CO and Joe Bilodeau COR

Site Visit:

• The pre-bid meeting/site walk is not mandatory. Keep that in mind as we may receive bids from companies that may not present be today.

• Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.

Pertinent Dates:

• Questions are due by COB November 22, 2023. Any questions submitted after this time will not be reviewed or answered. Please submit to angela.waalkes@va.gov

• We’ll get the answers back to you timely.

• Bids are due on December 11, 2023 no later than 10:00 AM CT. Submit via email to angela.waalkes@va.gov.

Site Visit Guidelines:

• Prospective offerors are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

• Prospective offerors are prohibited from visiting site other than through formal invitation by Contracting Officer.

• Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

• A couple other items – Keep in mind you are in a hospital environment; please don’t ask the people in the hospital any questions as you won’t know who they are or what role they are in while at the hospital whether that is an employee, patient, or visitor. All VA campuses are tobacco free, including but not limited to, smokeless tobacco and vaping.

Solicitation Information:

• Confirmation of construction range: between $1,000,000 and $5,000,000.

• Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.

• Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

• VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package. Just a reminder, this is required when you submit your bid package.

• Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 360 days.

mailto:angela.waalkes@va.gov mailto:angela.waalkes@va.gov

Post Award Compliance:

• Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor.

The contractor shall submit their weekly certified payrolls with their monthly invoice.

• Remember, if you have ANY questions, please submit them in writing to me at angela.waalkes@va.gov

Thank you for showing up for this walk-through and for supporting our veterans.