RFI Responses.pdf

DEPARTMENT OF VETERANS AFFAIRS

VHA Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300

Greenwood Village, CO 80111

CONTRACTOR Q&As

Answer 0: Enhance Electronic Security and Safety Systems; Existing Systems Many questions ask about the existing system. This may help.

1) Current PACS system includes:

a. Lenel OnGuard head end.

b. Veridt 900W2036 Card Readers w Keypad

c. HID RPK40 Card Readers w Keypad

d. Kantech T-Rex-XL Request to Exit Detectors w audible alarm

e. Bosch DS9387Z Motion Detector

2) Current Security Camera Surveillance includes:

a. Milestone System Controller w BreifCam plugin for searchable analytics.

b. Axis M30 360/180 Camera (Note: Per Major Holmes, M-series is not high enough resolution).

c. Axis P3375-V Dome Camera with 2-way audio and integrated Video Motion Detection.

d. Milestone is tied into Duress System.

e. All cameras are IP based and run PoE directly from OIT switches, not from dedicated camera switches. Port Security in place and all maintenance requires OIT support.

3) P.A.:

a. Biamp/Vocia is maintained by a different vendor. It is integrated with Milestone Software and their Rauland 5 Nurse Call.

b. Intercom uses 2N IP Solo units in the field.

c. RMRVAMC does not have a Mass Notification System. Their Fire notification system and

P.A. systems operate independently. A proper Mass Notification system would require over-ride of these systems.

4) Duress System:

a. The duress system is controlled by Lenel and is physically cabled with CAT 6 UTP to each location requiring a button.

b. Honeywell 270R hardwired duress button

5) RMRVACM Police Command Center

a. The Command Center is located in the basement and has an equipment room adjacent to the space to house servers and equipment.

b. Command Center:

6) HSPD12 approved products list can be found here:

https://www.idmanagement.gov/approved-products-list-pacs-products/

Also, all components are new except as noted on E-601or specifically note to remain.

Questions concerning the PACs and an on-going transition.

Question No. 1: Does the VA intend to connect the PACs for this project to the on-going transition project that the Facility Improvement Corporation (FICO) is providing with the Feenics Keep “Gov Cloud” AWS software? If so, is FICO the preferred vendor for this PACs upgrade?

Answer No. 1: No, PACs will be its own stand-alone system, but will be able to interface with VA systems. Contractor will provide a complete system.

Question No. 2: Is the recommendation to integrate the PACS with the Feenics AWS "Gov Cloud", so a card swipe and camera can be verified?

Answer No. 2: No, PACs will be its own stand-alone system, but will be able to interface with VA systems. Contractor will provide a complete system.

Question No. 3: The Solicitation SOW, paragraph I, D 9. States “Total installation to capture existing areas that currently have no PACS readers installed will include up to 50 locations.” The Contract Plans currently show more than 50 card readers. Does this statement mean you only want 50 PACS readers included in the extended price for CLIN 0006?

Answer No. 3: Disregard 50 number.

PTZ cameras – 47 360-degree cameras – 3 Fixed Cameras – 139 Card Readers – 221 Fisheye Cameras – 3 This line item has been restructured as 1 JB. Statement of work (SOW) has been updated. It is the bidder’s responsibility to verify this information as is shown on the drawings.

https://www.idmanagement.gov/approved-products-list-pacs-products/

Question No. 4: Total installation to capture existing areas that currently have no PACS readers installed will include up to 50 locations. Will 50 additional locations be enough? Will change of work order be approved if more than 50 are needed? Are those 50 locations already defined?

Will key override switches be included in this PACS design?

Answer No. 4: Disregard 50 number.

PTZ cameras – 47 360-degree cameras – 3 Fixed Cameras – 139 Card Readers – 221 Fisheye Cameras – 3 This line item has been restructured as 1 JB. Statement of work (SOW) has been updated. It is the bidder’s responsibility to verify this information as is shown on the drawings.

Question No. 5: The Solicitation Price/Cost Schedule, CLIN 0006, unit price per each “in accordance with paragraph I. D. (9) of the statement of work.”. The SOW I. D. (9) requests new PACS Readers installed in up to 50 locations. Please specify what hardware, software, programming, etc. is required to “Expand existing Federal Information Processing Standard (FIPS) 201 compliant Personnel Access Control System (PACS).” Please confirm the Unit Price should include conduit, boxes, cabling, and card readers only, software and hardware upgrades will be completed by the VA. A total new/expanded PACS System cannot be priced “Per Each”.

Answer No. 5: Unit cost should include total price.

Question No. 6: Can the existing PACS wiring be re-used if new PACS is compatible?

Answer No. 6: All wire to be new except as noted on sheet E-601.

Question No. 7: Can the existing PACS panel locations be re-used?

Answer No. 7: Locations are as shown in the drawings. Many of these are in the location of current panels.

Question No. 8: The Price Schedule included with Solicitation has (6) Six CLIN’s. Will the VA be awarding all (6) Clin’s as a Lump Sum Contract? If the VA intends to award individual CLIN’s, please list in what order they will be awarded.

Answer No. 8: All six (6) CLINs will be awarded within one contract and at the same time.

Questions addressing the video/camera surveillance solution.

Question No. 9: What are the retention requirements for the video surveillance server to recall events (30,60, or 90 days)?

Answer No. 9: 30 days – they can be archived at that point.

Question No. 10: Does the video surveillance solution require to be RAID5 or RAID6 configuration?

Answer No. 10: Spec 23 23 00 Security Management System Server Redundancy: 1. The SMS shall support multiple levels of fault tolerance and SMS redundancy listed and described below:

a. Hot Standby Servers b. Clustering c. Disk Mirroring d. RAID Level 10 e. Distributed Intelligence

Question No. 11: What is the recording frame rate for each camera (8,10,12, or 15)? What is the recording recommendations (motion based or continuous recordings)?

Answer No. 11: Spec 28-23-00

The system shall support the following network protocols: 1. Internet connections: RTP, Real Time Control Protocol (RTCP), UDP, IP, TCP, ICMP, HTTP, Simple Network Management Protocol (SNMP), IGMP, DHCP, and ARP. 2. Video Display: MPEG-4, M-JPEG in server push mode only. 3. Have the ability to adjust bandwidth, image quality and image rate. 4. Support minimum image sizes of either 704 x 576 pixels or 352 x 288 pixels. 5. Have an audio coding format of G.711 or G.728. 6. Provide a video frame rate of at least 30 images per second

Camera

Frame Rate Up to 30, 25, 24, 15, 12.5, 12, 10, 8, 7.5, 6.5, 4, 3, 2, and 1 (depending upon coding, resolution, and stream configuration Available Resolutions 3.1 MPx2048 x 1536; 4:3 aspect ratio; 2.0 ips max., 10.0 Mbps bits

Question No. 12: Does the video surveillance contractor need to provide security/controller workstations? If so, how many workstations?

Answer No. 12: Yes. Spec 28 05 00

The Security Equipment room, Security Control Room, and Security Operator Console shall house the following equipment i.e., refer to individual master specifications for each security subsystem’s specific requirements:

a. Security Console Bays and Equipment Racks

b. Security Network Server and Workstation

c. CCTV Monitoring, Controlling, and Recording Equipment

d. PACS Monitoring and Controlling Equipment

e. IDS Monitoring and Controlling Equipment

f. Security Access Detection Monitoring Equipment

g. EPPS Monitoring and Controlling Equipment

h. Main Panels for all Security Systems

i. Power Supply Units (PSU) for all field devices

j. Life safety and power monitoring equipment

k. All other building systems deemed necessary by the VA to include, but not limited to, heating, ventilation, and air conditioning 04-01-18 28 05 00 - 54 (HVAC), elevator control, portable radio, fire alarm monitoring, and other potential systems.

l. Police two-way radio control consoles/units.

Question No. 13: Is the Telecommunication scope required to provide and pull all CAT6A cabling? If so, is the video surveillance / security contractor ONLY providing hardware, hardware install, programming, and training?

Answer No. 13: The project is awarded to one contractor. It is up to that contractor to determine who does each aspect of the work. The only requirement is that the installer meets all contract requirements including qualifications.

Question No. 14: The drawings show 78 PTZs, 197 fixed, 1-180 degree, 2 fisheye, and 2 LPR CCTVs to total: 280 cameras. The Specs Line Diagram Sheets E-601 and E-602 show 61 PTZs, 118 fixed, 1-180, and 2 fisheye to total: 132 cameras. Since these camera numbers are so far off, can a VA rep ensure ALL camera counts?

Answer No. 14: Provide as shown on drawing floor plans and do not use numbers on sheet E- 601 and E-602.

Question No. 15: The table in Specification Section 27 05 33, paragraph 3.1 A, indicates that cabling for Video Surveillance must be in “Complete Conduit”. Sheet EI101A, Keynote #1 states

“INDOOR/OUTDOOR PATHWAYS AND INFRASTRUCTURE FROM THE PARKING LOT

CAMERAS TO THE NEAREST TELECOM ROOM - EXTEND 2‘ CONDUIT THROUGH

EXTERIOR WALL AND INTO CEILING SPACE FIND EXISTING CABLE TRAY AND STUB

CONDUIT TO IT. UTILIZE EXISTING CABLE FIBER/POWER CABLES DIRECTLY FROM THE

TELEPHONE ROOM.”. This statement directs us to run the Video Surveillance cable in an “existing cable tray”, not in “Complete Conduit”. Please confirm the Video Surveillance cable, is not required to be in conduit inside the building.

Answer No. 15: Follow VA Spec 27 05 33

PART 1 - EXECUTION

1.1 EQUIPMENT INSTALLATION AND REQUIREMENTS

A. Raceways typically required for cabling systems unless otherwise indicated:

System Specification Section Installed Method Grounding 27 05 26 Conduit Not Required

Control, Communication and Signal Wiring

27 10 00 Complete Conduit Allowed in Non-Partitioned Cable Tray or Cable Ladders

Communications Structured Cabling

27 15 00 Conduit to Cable Tray Partitioned Cable Tray

Master Antenna Television Equipment and Systems

27 41 31 Conduit to Cable Tray, Partitioned Cable Tray

Public Address and Mass Notification Systems

27 51 16 Complete conduit

Intercommunications and Program systems

27 51 23 Conduit to Cable Tray, Partitioned Cable Tray

Nurse Call 27 52 23 Complete Conduit

System Specification Section Installed Method Miscellaneous Medical Systems

27 52 41 Complete Conduit

Distributed Radio Antenna Equipment and System

27 53 19 Conduit to Cable Tray, Partitioned Cable Tray

Grounding and Bonding for Electronic Safety and Security

28 05 26 Conduit Not Required Unless Required by Code

Physical Access Control System

28 13 00 Conduit to Cable Tray Partitioned Cable Tray

Physical Access Control System and Database Management

28 13 16 Conduit to Cable Tray Partitioned Cable Tray

Security Access Detection 28 13 53 Complete Conduit Intrusion Detection System 28 16 00 Conduit to Cable Tray, Partitioned Cable Tray Video Surveillance 28 23 00 Complete Conduit Electronic Personal Protection System

28 26 00 Conduit to Cable Tray, Partitioned Cable Tray

Fire Detection and Alarm 28 31 00 Complete Conduit

Question No. 16: The electrical Site Plan Sheets, note the location of new poles/foundations and comm cabling for new video cameras. No electrical power raceway, cable, or circuit are shown. Please confirm no new electrical power is required at the new camera poles.

Answer No. 16: Keynotes all indicate to provide power though pole base so it is expected that contractor will run needed power to pole.

Question No. 17: Do the existing light poles shown to be used for new video cameras have electrical power that can be used for the new cameras?

Answer No. 17: Contractor to plan running new power.

Question No. 18: Is the existing camera system analog or IP? Are the cameras connected by ethernet or coax cable?

Answer No. 18: This contract is all new work and will not use existing. Contractor to plan all new.

Question No. 19: Will existing cameras need to be replaced? If so, how many cameras need to be replaced? What type and/or brand of cameras are they to be replaced with?

Answer No. 19: All cameras to be new. Do not re-use any existing. Provide cameras per specs and drawings.

Question No. 20: Camera locations: How many cameras are/will be mounted above 12' on the buildings/poles? How many cameras are/will be roof top mounted? How many cameras are/will require a lift?

Answer No. 20: We do not provide a count. Provide as shown on drawings. If on building or pole can assume over 12 feet.

Question No. 21: The Solicitation SOW, paragraph I, D 7. States “This current system does not have the capability to support new cameras brought online. Due to this, expansion of existing head end infrastructure to accommodate both the existing and new cameras is also a requirement.” Please specify all required expansion of the “existing head end infrastructure”.

Answer No. 21: Plan new head end for the number of cameras shown on drawings.

Question No. 22: Can we use 2” Schedule 40 HDPE pipe instead of Schedule 80 Conduit, for the underground for the Cameras on the light poles.

Answer No. 22: Yes, spec 27 05 33 Direct Burial Plastic Conduit: Conform to UL 651 and UL 651A, heavy wall PVC, or high-density polyethylene (HDPE).

Question No. 23: If any of the current exterior cameras will remain, would the VA release the model, type of connectivity for the mentioned camera for bid design purposes?

Answer No. 23: No, plan for all new cameras. The only existing to be reused items is new cable in building 172 as noted on drawing.

Question No. 24: Sheet E-002 Technology notes item B states new cameras are to be connected to existing switch gear with open POE ports, and that if more ports are needed add more switch gear. Will the VA provide the new network switches needed? Also, can the VA staff provide an inventory of the existing switch gear, and available wattage load?

Answer No. 24: Contractor will provide servers for cameras as needed based on the number of cameras. The new system will be able to interface with VA system for archiving and other functions. Any new VA equipment will be provide by VA but contractor is expected to provide a complete camera system including servers per specification.

Asbestos Questions.

Question No. 25: Will lead and asbestos abatement be required? Have the buildings been tested for lead and asbestos? If so, will the government provide the results of the testing? Are there any other health hazards associated with the applicable installation and maintenance?

Answer No. 25: We do not anticipate the need for asbestos or lead abatement. However, if suspicious materials are encountered then notify the COR prior to removal.

Question No. 26: The Solicitation SOW, paragraph I, D4, states “This will only be required if asbestos and/or lead based paint is discovered.” Please confirm no asbestos abatement should be included in our price proposal.

Answer No. 26: We do not anticipate the need for asbestos or lead abatement. However, if suspicious materials are encountered then notify the COR prior to removal.

Question No. 27: Number 4 on page (8) of the solicitation states “only if necessary”. We propose excluding abatement from our main proposal. If abetment is found, it would constitute a modification to the contract and proposal price. If it cannot be excluded in our proposal, we must assume maximum abatement and requirements in our proposal price. Please advise.

Answer No. 27: Yes, as noted above we do not anticipate the need for asbestos or lead abatement. However, if suspicious materials are encountered then notify the COR prior to removal. Therefore, do not include abatement in the proposal.

Power Supply Questions Question No. 28: What is the existing power infrastructure? Is the power supply stable? Will UPS(s) be required? If so, what is the power requirement? How many UPS?

Answer No. 28: Contractor to provide UPS for all systems where required in the specifications.

Question No. 29: Sheet ES106, A Plan Note at Building 16A states “…CONTRACTOR MUST

COORDINATE SHOP DRAWINGS WITH THE FULLY DETAILED EHRM DESIGN

DOCUMENTS FOR PROPER PLACEMENT OF ALL CONTROL/SWITCH EQUIPMENT AND

POWER REQUIREMENTS WITHIN THE NEW TR SPACE.”. No Telecom Sheets for TE 106 were included with the provided EHRM Construction Plans. Please show the desired location of this equipment on the provided EHRM Plans.

Answer No. 29: Contractor should bid off of drawings provided. EHRM drawings will be made available once the project is bid and the two projects can be coordinated.

Questions pertaining to intercom clarification on hardware for design purposes.

Question No. 30: How many intercoms require to be two-way communication?

Answer No. 30: Provide two way for all intercoms.

Question No. 31: How many master stations are required for sending messages and alerts?

Answer No. 31: Master stations are specifically part of emergency alerts. So provide with every emergency station show on drawings.

Spec: I. Master Stations for Emergency Call Box and Security Intercoms: 1. All master stations shall have a "call-in" switch to provide an audible and visual indication of incoming calls from remote stations. Individual visual indication shall identify the calling station and status and remain actuated until a call is answered by a master station. 09-11 28 26 00 - 15 2. Master stations shall be equipped with a handset with a switch for private conversations. 3. Intercom master stations shall also have an all-call feature and have the ability to receive video from a video intercom unit. 4. Master stations shall have the capability to selectively communicate with any remote station by actuating assigned station number on a keypad or select button for that station. 5. Master stations may be standalone or can be integrated with the Physical Access Control System and Database Management. The Contractor will be responsible for the integration of the Master station with the Physical Access Control System and Database Management in accordance with OEM instructions and Section 28 13 16 PHYSICAL ACCESS

CONTROL SYSTEM AND DATABASE MANAGEMENT.

Question No. 32: The Solicitation SOW, paragraph I,D 5. States “A study is required to ensure auditory appropriateness in all areas of the campus, including new construction that has not initially had public address installed.” Speaker pricing would need to happen after completing the study of “auditory appropriateness” or specific speakers should be specified for each new and existing areas. Please specify speakers that will meet the VA’s requirements for “auditory appropriateness” in each new and existing area.

Answer No. 32: Assume normal background noise for a commercial environment and use square footage of area to provide bid. If study determines a level different than can be normally expected, then this can be a basis to adjust contract during construction.

Question No. 33: For both PA, and Mass Notification systems will microphone stations need to be provided if being tied in to the existing VOIP phone system? Or, will the handsets of VIOP telephone system be sufficient for microphone handsets?

Answer No. 33: Yes, provide microphone stations for security control room stations.

Question No. 34: In the Scope of Work 5. Section D Item 5 states- A study is required to ensure auditory appropriateness in all areas of the campus, including new construction that has not initially had public address installed. This item is in buildings 141, 154A, 154B (Madison), 169, 154, 170, 171, 16, 20 and site. Will a change order be approved after contract is awarded and study is finished based on the findings of the study?

Answer No. 34: See answer 32.

Question No. 35: Are there existing fiber optic access points? Will new fiber optic cables be required? If so, what type? What are the lengths of the fiber optic cables from point of origin to end destination? How many fiber optic runs? What termination types will be required?

Answer No. 35: See question 36. Provide what is shown on drawings and specs.

Question No. 36: Drawings show installation of fiber cabling throughout the project. However, at the site visit, the comment was made that all fiber will be installed before this project begins.

Which is fact?

Answer No. 36: I.T. fiber will be in place for IT systems, but all fiber shown for this contract will be under this contract.

Question concerning the certification requirement.

Question No. 37: Personnel. Can the SS and SSHO act as the same person if qualified?

Answer No. 37: Yes, provide they meet all the contract requirements for both positions.

Question No. 38: SOW section II.B, Spec 01 35 26 -15 section A, and 01 45 00 -5 – These sections specify several roles and/or individuals required for the project. Please clarify the minimum dedicated personnel for the project. Can the Site Superintendent, QA/QC manager, CQC, and or SSHO be the same person or some combination thereof? Can some of these roles be working other project or not on-site full time? If so which ones?

Answer No. 38: Yes, provide they meet all the contract requirements for both positions.

Question No. 39: Spec 01 45 00 – Is it the intent of the VA for the general contractor to have a dedicated CQC manager with no other duties for this project?

Answer No. 39: A dedicated CQC manager can share other duties provided the CQC meets all the contact requirements.

Question No. 40: Spec Section 01 32 16.15 Project Schedules – please confirm this section meets the VA staff’s intent for this project. This will require a heavy administrative burden from VA staff and the contractor to hire a scheduling consultant. If this is not the VA intent, a typical CPM managed by the project manager in coordination with the COR is recommended instead of the more costly administrative burdened schedule specification. Many times, the Army Corp that uses a similar spec, has an Army Corp employee specific to reviewing these schedules with the contractor’s consultant as the creation and feedback are incredibly time consuming. If current scheduling practices are working at the VA, I would recommend removing this specification section.

Answer No. 40: This specification is the one on the VA TIL that is required for these projects.

The majority of the work is by the contractor or consultant hired by the contractor.

Question No. 41: Specification Section 01 35 26, Paragraph 1.7 D states “The SSHO or an equally-qualified Designated Representative/alternate will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor”. Can the Superintendent also perform the duties of the SSHO?

Answer No. 41: Yes, provided they meet the qualification requirements in the specs.

Question No. 42: F. Contractor Qualification: (This is on page 3 for Electronic Personal Protection System 28 26 00) 2. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project. 3. Cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International. The staff member shall provide consistent oversight of the project cabling throughout design, layout, installation, termination, and testing.

Answer No. 42: This is not a question but yes this is required by contract.

Question No. 43: Same verbiage within SECTION 28 13 00 PHYSICAL ACCESS CONTROL SYSTEM and SECTION 28 23 00 VIDEO SURVEILLANCE Can these certifications be waived with experienced low voltage installers?

Answer No. 43: No, this is a VA requirement.

Question concerning the doors.

Question No. 44: All EI sheets - If fire rated doors have to be modified, does this require an inspection to be recertified? Will the contractor be responsible for this inspection? If so please specify which doors would require this inspection.

Answer No. 44: We do not expect fire-rated doors to be modified under this contract. Fire rated doors have labels on the doors so do not modify without approval.

Question No. 45: The Door Schedule on Sheet AE201 lists (1) one door for remodeled Room #A191, however there is not a Hardware Set specified. Specification Section 08 71 00, paragraph 3.5 Hardware Sets, indicates “Not Used”. Please provide a Hardware Set that should be used on the New Door for Room #A191. Please confirm all doors specified to receive new Card Readers already have the necessary required Door Hardware, no new Door Hardware is required.

Answer No. 45:

HW-SH-3

Each [AC, EL, REX, DPS] Door to Have: RATED/NON-RATED Hinges QUANTITY & TYPE AS REQUIRED 1 Transfer Hinge 4-WIRE TYPE AS REQUIRED 1 Electrified Lock F07 (E01-REX, E06) 24VDC 1 Power Supply REGULATED, FILTERED, 24VDC, AMPERAGE

AS REQUIRED

1 Closer C02011/C02021 1 Floor Stop L02121 x 3 FASTENERS 1 Threshold J32300 x 57 MM WIDTH (2-1/4 INCHES) 1 Auto Door Bottom R0Y346 – HEAVY DUTY 2 Sets Self-Adhesive Seals R0Y154 1 Alarm Contact

120VAC POWER, CONDUIT, AND WIRING BY DIVISION 26.

CARD READER BY DIVISION 28.

Question No. 46: AE201 – Please clarify door jamb details and width. They appear to be missing the Kevlar and expanded metal.

Answer No. 46: Yes, provide width for Kevlar and expanded metal.

Question No. 47: Is Cat6 plenum indoor and outdoor cable required? Are there existing cable raceways or paths to route the new ethernet through? Will conduit be required? If so, what type and how many feet?

Answer No. 47: Plenum rated is required in any plenum space. However, the VA does not generally have plenum space, so plenum rating is not required in those locations. See question 15 which states what will be in conduit and what can be in cable tray. The contract is to provide new raceway or paths and needed per drawings.

Question concerning testing.

Question No. 48: Will existing equipment need to be tested? If so, what type of equipment?

Number of each?

Answer No. 48: Equipment to be new and tested per specifications.

Question No. 49: What are the “testing requirements” for the new or upgraded system(s)?

Answer No. 49: Testing requirements is in each section of specifications.

Question concerning conduit/duct.

Question No. 50: SOW section III.C – Can conduit inside of walls and/or embedded in concrete be left for future use? Surface mounted and overhead will be demo’d for sure, but this is hard to price appropriately when concrete and wall demo is unknown.

Answer No. 50: Yes. It is VA policy to leave abandoned conduit inside walls or in concrete.

Cap as needed.

Question No. 51: ES101 note 3 – There is not scale on this sheet, please provide an approximation of distance conduit will run to new pole. Please confirm boring is to be used in this area as well to avoid trenching across the road as not a general not on this page.

Answer No. 51: Scales have been added. ES101 is 1” = 100’ and the enlarged view on ES101 is 1” = 50’

Question No. 52: ES104 Note 2 – The note states “duct bank” conduit, please confirm this new conduit is supposed to be in a duct bank and not bored in conflict with general not B. If so, please provide type of duct bank assuming from 5/EK501.

Answer No. 52: Yes, this is new. However, boring is acceptable to prevent damage to roads and parking areas.

Question No. 53: All ES Sheets - We know General Notes B.4 states “if not noted or indicated as exiting, contractor to assume new”, however, we request confirmation that all conduit and conduit duct banks not listed as exiting are to be new. We just want to double check as this has substantial price impacts. It appears some of these duct banks have been installed on previous projects and potentially EHRM. Confirming new conduit locations would be a big help.

Answer No. 53: Plan on all new.

Question No. 54: The table in Specification Section 27 05 33, paragraph 3.1 A. Raceways typically required for cabling systems unless otherwise indicated:, states that the Public Address and Mass Notification Systems must be in “Complete Conduit”. The existing PA Speakers do not have back boxes for conduit and the existing cabling is not in conduit. Please confirm the VA wants to remove all existing speakers, replace with back boxes, and run new cabling in conduit.

Answer No. 54: See answer to question 15 which shows spec.

Question No. 55: Sheet ES104 Keynote #2 states “PROVDE (1) 2-STRAND OM4 OSP TIGHT BUFFER 2-CONDUCTOR 14/2 2” SCHEDULE 80 DUCT BANK CONDUIT.” Does this conduit run require a new concrete Duct Bank or is this a miss-print?

Answer No. 55: Concrete is not required.

Question No. 56: Sheet ES106 Keynote #2, 4, 6, 7, & 8 also indicate “…Schedule 80 Duct Bank Conduit.” Do these conduit runs require a new concrete Duct Bank or is this a miss-print?

Answer No. 56: Concrete is not required.

Question No. 57: Sheet ES106 Keynote #5 states “Home Run Bldg. 17 Security/PA Cable to Bldg. 16 TR 106”. Is there an existing pathway into Bldg.16 or does a pathway need to be installed? What size conduit and cable should be used?

Answer No. 57: No existing pathway. Run underground to building 16 and then in ceiling of building 16 to 16A.

Question No. 58: Reference ES106 notes 2,4,6,7,8 – Please clarify if these are new duct banks how they should be installed next to old duct banks. Does the VA want to go through the existing road or move the path off the road if we can and bore?

Answer No. 58: See answer 52.

Question No. 59: ES106 note 8 – Please specify details on how the new duct bank is to be run under building 16.

Answer No. 59: See answer 57.

Question concerning demolition.

Question No. 60: ED103A, ED105A, ED105B, ED109 – Please clarify if any demolition is implied by black bold lines around B30, B1A, B-1A, 124A, 103 or is it to only emphasize importance of the rooms?

Answer No. 60: Bold shows the location of IT rooms and not demolished. Devices are shown to be removed.

Question No. 61: The Solicitation SOW, paragraph I,D 5. States “Site investigation is necessary to define existing locations and cable runs.” The provided demolition plans depict existing device locations. Please confirm the demolition plans can be used for accurate locations and quantities of speakers to be removed.

Answer No. 61: Yes, use drawings for bid.

Question No. 62: The Contract Documents include “Demolition Plans” broken down by areas.

Existing devices are depicted on these drawings. These Demolition Drawings do not include Keynotes that specifically note the devices to be removed. Please confirm all devices noted on the “Demolition Plans” are to be removed.

Answer No. 62: Remove all devices shown.

Questions concerning the motion sensors and duress buttons functionality Question No. 63: The Solicitation SOW, paragraph I, D 6, the Duress Alarm System scope appears to be Design/Build as well. Reference to the Physical Security & Resiliency Design Manual, further stating “a proper duress alarm system shall be installed…” and “Duress is required in all locations accessible to the public…” Please confirm all locations where duress alarms are required are clearly notated on the Contract Plans, no additional design work or duress alarms are required.

Answer No. 63: Duress are per symbol as shown on drawings. All work is performance based to allow multiple manufacturers to bid project. The intent is to provide a new and complete system.

Question No. 64: The Solicitation SOW, paragraph I, D 6 states “The pharmacy also requires duress as well as the boiler plant and all IT closets in order to be compatible with future Cerner upgrades.”. Please confirm all locations where duress alarms are required in the Pharmacy are clearly notated on the Contract Plans, no additional design work or duress alarms are required.

Please clearly note all required duress alarms on the Boiler Plant drawing, no additional design work is required. Please specifically specify all requirements necessary to be “compatible with future Cerner upgrades” and provide contact information for the local representative.

Answer No. 64: Provide pharmacy duress at check out window. Place one duress at boiler plant exit door. Place duress at door to IT closets shown on drawings.

Question No. 65: In the Scope of Work 6. Section D Item 6 states- Duress Alarm System: Per Section 10.7 of the Physical Security & Resiliency Design Manual, VA Directive 0730-4, and the contract documents, a proper duress alarm system shall be installed and be capable of hosting several systems of a non-proprietary nature.

Will the duress system only notify the VA police? Or will the alarm system need a 3rd party alarm company contract?

Answer No. 65: It will not need a 3rd party alarm company contract.

Question No. 66: What are the motion sensors in the specs supposed to trigger?

Answer No. 66: Spec: 6. If not provided by Video Management System (VMS), cameras shall come with built-in video motion detection that shall automatically monitor and process information from each camera. The camera motion 09-11 28 23 00 - 10 detection shall detect motion within the camera's field of view and provide automatic visual, remote alarms as a result of detected motion.

Question No. 67: What are the duress buttons in the specs supposed to trigger?

Answer No. 67: Spec 28 26 00 B. EPPS shall be integrated with monitoring and control system specified in Division 28 Section 28 23 00 VIDEO SURVEILLANCE SYSTEMS and 28 13 00 PHYSICAL ACCESS CONTROL SYSTEM that specifies systems integration.

E. Audible Signal Device for Duress-Panic: Provides alarm activation and audible sound for alarms, as well as supervisory and trouble signals that shall be distinctive.

The duress will be reported to the Security Control Center.

Question No. 68: What systems need to integrate with the motion sensors and duress buttons?

Answer No. 68: See answer to question 67. Also Specs: 6. If not provided by Video Management System (VMS), cameras shall come with built-in video motion detection that shall automatically monitor and process information from each camera. The camera motion 09-11 28 23 00 - 10 detection shall detect motion within the camera's field of view and provide automatic visual, remote alarms as a result of detected motion.

Miscellaneous.

Question No. 69: Are the IDF rooms already created?

Answer No. 69: IDF rooms are existing.

Question No. 70: During the Site Visit, the VA Representative, indicated this was not Design/Build Project. However, Specification Section 27 51 16, paragraph 1.1A. contains a Note that reads “Note this is a performance based specification and contractor is expected to furnish a full design and installation as part of bid price.” Please provide a Full Design for the Public Address and Mass Notification Systems for accurate pricing.

Answer No. 70: This is performance based per contract drawings and specifications. For a performance-based contract, the contractor bids a fixed price and will provide final drawings based on specific manufacturer and specifications.

Question No. 71: Will trenching be required? If so, are the utility locations marked on the ground and/or properly documented? Will dig permits be required? Who will be required to obtain the digging permits?

Answer No. 71: Trenching may be needed depending on method contractor selects to install conduit, etc. Any excavation will be approved by COR.

Question No. 72: Are any of the buildings listed as historic buildings? If so, who will determine the locations approved for possible drilling and camera placement?

Answer No. 72: Yes, the entire site is historic. COR will approve any exterior modifications.

Question No. 73: Do the buildings have drop ceilings, or are they solid ceilings between floors?

Answer No. 73: The buildings have drop ceilings in most locations and solid structure between floors.

Question No. 74: Are “To Scale” drawings available for publication? If not, what is the length, width, and height of the building(s).

Answer No. 74: The scale is on the drawings.

Question No. 75: Is the government able to extend the solicitation’s due date?

Answer No. 75: The solicitation’s due date has been extended to 1/4/2024.

Question No. 76: How many emergency call buttons are required?

Answer No. 76: Provide where shown on drawings.

Question No. 77: Please clarify ICRA levels and expectations as we move around the hospital.

Answer No. 77: This will vary based on the specific area. The most recent ICRA template is attached for reference and bidding purposes. Each area will require a unique ICRA classification while working inside the hospital. Room names are provided on drawings and the contractor can access the type of space and what would be required.

Question No. 78: SOW Section IV Code Compliance section B – Please clarify if it is the intent of the VA for this to be a design-build. Please clarify if the intent is for the contractor to hire an A&E to confirm the plans and specs conform with the VA design manuals referenced. Usually design manuals are incorporated in designs and not on a building contractor to verify designs comply with design manuals. This seems like there is a high risk, potential for redesign required, and potential for professional design insurance being needed. We would recommend converting the project to a design-build, or limiting what is bid for the project to the plans and specifications. Please note there are already 1,000 pages of specifications that should confirm compliance with VA standards, adding design requirements for the contractor we are assuming is not the intent.

Answer No. 78: See answer 70. It is performance based and not design/build. Contractor is to use drawings and specification to provide fixed price based on specific manufacturer who meet drawing and specifications. Also, specs and drawings show locations so based on system and connections the contractor can bid the project.

Question No. 79: SOW Section IV Code Compliance section B – This section states that we have to comply with requirements that can be changed and modified in the middle of construction phase, please clarify if that happens it would be considered an unforeseen condition. It is not possible to appropriately price an unknown requirement that can change.

Answer No. 79: Contractor to provide bid on current drawings and specifications. Contractor is not expected to bid unknown requirements.

Question No. 80: There are several old steam lines and other utilities throughout the campus, could the VA provide a known utility map?

Answer No. 80: Yes. VA can provide a utility map. However, the VA does not guarantee accuracy so locates are to be used in addition to any VA provided documents.

Question No. 81: AD111, AD121 – Scales appear to be incorrect, please note we did not check every sheet though. We recommend doing a quick check of scales to prevent any issues in the future from any party.

Answer No. 81: I double checked the scales, and they appear correct.

Question No. 82: The Solicitation SOW, paragraph I, D 7. States “Site investigation is necessary to define existing conditions; contractor to verify hardware, software applications, and IT systems capacities.” This Solicitation was issued as a “Firm-Fixed-Price contract”. A well-defined scope is necessary to provide accurate pricing. Please confirm all existing conditions;

hardware, software applications, and IT systems capacities are defined in the Contract Documents.

Answer No. 82: No, we expect contractors to perform estimates based on drawings and specs.

A change will only be allowed if fieldwork finds a condition that could not be reasonably anticipated. Note that most of the work is new work so it should not be difficult to estimate.

Question No. 83: In the Scope of Work Section D Item 7 states- Site investigation is necessary to define existing conditions; contractor to verify hardware, software applications, and IT systems capacities. Will a change order be approved after contract is awarded and investigation is finished based on the findings of the investigation?

Answer No. 83: No, we expect contractors to perform estimates based on drawings and specs.

anticipated.

Question No. 84: The Solicitation SOW, paragraph I, D 8. States “Site investigation shall be performed to assess the quantity of additional wire runs to complete the system installation.”.

This Solicitation was issued as a “Firm-Fixed-Price contract”. A well-defined scope is necessary to provide accurate pricing. Please specify the desired quantity of additional wire runs required to complete the system installation.

Answer No. 84: Drawings and specs provide sufficient information for this type of contract.

Estimating quantity is the contractor’s responsibility.

Question No. 85: In the Scope of Work Site investigation shall be performed to assess the quantity of additional wire runs to complete the system installation. This item is in buildings 141, 154A, 154B (Madison), 169, 154, 170, 171, 16, 20 and site. Will a change order be approved after contract is awarded and investigation is finished based on the findings of the investigation?

Answer No. 85: No, we expect contractors to perform estimates based on drawings and specs.

anticipate.

Question No. 86: In the Scope of Work Section D Item 8 states – An Exterior Warning Mass Notification System with a modern PA system is required that will allow for proper notifications throughout the campus. Is it safe to assume that the mass notification, and public address systems will be the same manufacturer? Also, in the specifications SECTION 27 51 16 PUBLIC ADDRESS AND MASS NOTIFICATION, 3.4 INSTALLATION, SECTION D NOTE 3. Speaks of 70v and balanced audio. If a fully addressed IP based speaker system is installed do all of the specifications in 27 51 16 still apply?

Answer No. 86: It would be desirable to have both systems the same. However, they would need to meet all requirements for both systems. See answer to question 87 since this is an open-ended question.

Question No. 87: In the Scope of Work Section D Item 8 states – An Exterior Warning Mass Notification System with a modern PA system is required that will allow for proper notifications throughout the campus. Is it safe to assume that the mass notification, and public address systems will be the same manufacturer? Also, in the specifications SECTION 27 51 16 PUBLIC ADDRESS AND MASS NOTIFICATION, 3.4 INSTALLATION, SECTION D NOTE 3. Speaks of 70v and balanced audio. If a fully addressed IP based speaker system is installed do all of the specifications in 27 51 16 still apply?

Answer No. 87: We cannot answer an open-ended question of this nature. In some of the specs there are alternate methods to achieve the same result and if one method is chosen then the other will not apply.

Question No. 88: The Solicitation SOW, paragraph I, E, includes a link to the “VA Technical Reference Model website”. This paragraph further states “This website serves as the technology standard list of vetted systems for selection and approval by the VA prior to procurement and installation of a particular software system.” This website contains hundreds of “vetted systems” that may not be compatible with the Fort Harrison VA. If the VA declines to approve a “vetted system” prior to procurement, a Change Order would be required to procure a system the VA desires. Please provide a list of the systems the Fort Harrison VA will approve, that will provide the compatibility with their existing systems and future integration requirements.

Answer No. 88: Provide bids based on website.

Question No. 89: In the Scope of Work Section E states-

The contractor shall, with no exception, understand, and incorporate the guidance contained on the VA Technical Reference Model website at this location:

https://www.oit.va.gov/services/TRM/ToolListSummaryPage.aspx?lob=2%5e

This website serves as the technology standard list of vetted systems for selection and approval by the VA prior to procurement and installation of a particular software system. Additionally, the newest version of the Physical Security and Resiliency Design Manual (PSRDM) will be adhered to during all aspects of construction. After reviewing this website, many of the brands that can be used for bidding are not listed. Including the current PACS equipment at the VA.

Also many of the brands and manufacturers no longer exist today. Will equivalents be approved?

Answer No. 89: VA specs are written to allow multiple manufacturers to compete.

Question No. 90: Specification Section 28 13 00, paragraph 1.4 F specifies a submittal for a “Pre-Installation design packages…” This Solicitation was issued as a “Firm-Fixed-Price contract”. A well-defined scope is necessary to provide accurate pricing. Please the Contract Documents are a complete design, no additional design work is required and this submittal is not required.

Answer No. 90: Performance based contract can be estimated without a complete design.

Once a contract is in place the contractor provides the final design based on the products used to provide the bid. This is typical for this type of contract.

Question No. 91: Specification Section 28 05 00, paragraph 1.9 Maintenance & Service, requires the Contractor to include a Maintenance & Service Agreement for the “entire integrated electronic security system…”. There is not a CLIN for this Maintenance & Service Agreement in the Price/Cost Schedule. Please update the Price/Cost Schedule to include a CLIN for the Maintenance & Service Agreement to include the entire integrated electronic security system.

Answer No. 91: Maintenance and Service of the fully integrated and commissioned system, per the contract documents, will be covered under the standard 12-month warranty for the contract.

A service contract will not be required, and a new line item will not be made for one at this time.

Question No. 92: The Security Command Center Sheet Index, GI001, does not match the sheets provided with the Security Command Center Drawings. Sheets are missing, that are shown in the index. Please provide the missing Sheet Numbers.

Answer No. 92: Will review. All sheets have been supplied, the GI001 index will be reviewed and updated. However, contractor can assume all needed sheets are in the set.

Question No. 93: Sheet E-002, Technology Note D. states “THE LOCAL VAH/AHJ HAS

DETERMINED THAT THE SELECTED MANUFACTURER AND PARTS BE THE SAME OR

EQUAL TO THOSE USED FOR THE ROCKY MOUNTAIN REGIONAL FACILITY IN ORDER

THAT ALL SECURITY OPERATIONS CAN BE MANAGED AND FUNCTION THE SAME

ACROSS VISN-19. A RELATED REPORT IS AVAILABLE IN CONJUNCTION TO THE

FOLLOWING:”. The included table lists the “Basis of Design for the various systems. Please https://www.oit.va.gov/services/TRM/ToolListSummaryPage.aspx?lob=2%5e%20 provide the “Related Report”. Are these the existing systems at the VA? Are these the VA “Preferred Manufacturers”?

Answer No. 93: Yes, but not required.

Question No. 94: In the Scope of Work Section J states Item 3 states- Within one week of NTP, the contractor shall provide to the VA a complete electronic submittal register for review and acceptance. All submittals for each item must be approved prior to purchase and/or installation per the specifications. The contractor shall be required for all tracking and updating of the submittal register throughout the life of the project. If the VA takes several months to approve submittals based on site investigation, and studies with completion duration be extended?

Answer No. 94: Contractor can assume submittal will be responded to timely, usually within a few weeks.

Division 28 Questions

Question

Sheet/ Page

Spec Comment/Question Response

95 31 (640 of 1000)

28 05 00-31 1.6 Submittals. M. Please clarify if all of these wire and other material samples are really required. If yes, how long will the Government require to approve samples as these can't be provided until materials arrive onsite.

Same as answer to question

94. Also, if part of contract, then they are to be submitted.

96 40 (649 of 1000)

28 05 00-40 1.9 Maintenance & Service F.b.

Non-catastrophic service calls require onsite presence within 8 hours including nights, weekends, and holidays. Please confirm routine service calls can be handled during normal duty hours.

Yes, that is correct.

97 43 (652 of 1000)

28 05 00-43 1.13 Equipment and Materials. E.

Please confirm that factory testing is not required for ESS equipment and materials.

There is no specified factory testing for ESS. There is for fiber. 2.12 SOURCE

QUALITY CONTROL A.

Testing Agency: Engage a qualified testing agency to evaluate cables. B. Factory test UTP and optical fiber cables on reels according to TIA/EIA-568-B.1. C. Factory test UTP cables according to TIA/EIA-568-B.2. D. Factory test multimode optical fiber cables according to TIA/EIA- 526- 14-A and TIA/EIA-568- B.3. E. Factory sweep test coaxial cables at frequencies from 5 MHz to 1 GHz. Sweep test shall test the frequency response, or attenuation over 10-01-18 28 05 13 - 10 frequency, of a cable by generating a voltage whose frequency is varied through the specified frequency range and graphing the results. F. Cable will be considered defective if it does not pass tests and inspections. G. Prepare test and inspection reports.

98 44, 45 (653, 654 of 1000)

28 05 00 1.14 Electrical Power. B,. B.1.

Please confirm that emergency generator backup power and circuits to the required locations are GFE or provided by others (not the Div. 28 contractor).

Panel locations are listed in general notes Sheet E=601.

The contract requires contractor to provide a complete system including all power wiring.

99 45 (654 of 1000)

28 05 00-45 1.14 Electrical Power. B.2. Please confirm that UPS and 120V AC circuits to the required locations are GFE or provided by others (not the Div. 28 contractor).

The contract requires contractor to provide a complete system including all power wiring and all UPS required.

100 45, 46 (654, 655 of 1000)

28 05 00 1.15 B.5 states that the lightning protection system shall be provided…