36C25923R0072_1.docx

May 2020 635-416 – Construct Mental Health Tower Page 79 of 79

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0072 X 635-18-108 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 joseph.wingfield@va.gov

Joseph Wingfield 303-712-5769 Contractor shall provide all necessary labor, materials, equipment and supervision to complete all required project work in accordance with the provided SOW, Specifications and Drawings. The project is located at the Oklahoma City VAMC VA Medical Center, 921 NE 13th St., Oklahoma City, OK 73104 Project Name: Correct Domestic Hot Water Site Preparation

This is a competitive requirement set aside 100% for a Service Disable Veteran Owned Small Business (SDVOSB).

Magnitude of Construction: $5,000,000 to $10,000,000

The NAICS code for this project is 237110 with a size standard of $39.5M.

A pre-bid site visit will be held on June 3, 2023 at 9:00 AM MT. All interested contractors shall meet at the following location: See attached Site Visit Instructions for location.

Cut off for submission of RFIs/Questions shall be by COB Friday, June 9, 2023.

All RFIs/Questions must be emailed to joseph.wingfield@va.gov. Please include Solicitation number 36C25923R0072 in the subject line.

All bidders must submit a bid guarantee as part of their bid package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

Submission of bids: All bids shall be submitted via email to: joseph.wingfield@va.gov by the date and time stated in Block 13a below. Please include the solicitation number 36C25923R0072 in the subject line.

In accordance with P.L. 116-283, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business Concerns. See VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Business For information in regards to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by The Small Business Administration (SBA) prior to proposal receipt. Failure to be both VERIFIED, and VISIBLE by the SBA Prior to contract award will result in the offerors proposal being deemed non-compliant. ALL offerors are urged to Contact the SBA and submit the aforementioned required documents to obtain SBA (VetCert) verification of their SDVOSB Status if they have not already done so.

X X 52.211-10 X 14:00

MDT

06-21-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Correct Domestic Hot Water Distribution System Deficiencies VA Project Number: 635-18-108 ****Below POP is information only not actual**** Contract Period: Base POP Begin: 07-17-2023 POP End: 03-13-2024 PRINCIPAL NAICS CODE: 237110 - Water and Sewer Line and Related Structures Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.4 DELIVERY SCHEDULE

1.00

A.5 Scope of Work

Page 1 of Page 1 of Statement of Work (SOW) for Professional Services Oklahoma City Department of Veterans Affairs Medical Center

921 NE 13th St Oklahoma City, Oklahoma 73104 Project Title: Correct Domestic Hot Water Distribution System Deficiencies VA Project Number: 635-18-108

The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the “VA”, “VAMC”, or the “Government”, is seeking General Contractor firms to provide all construction services for the project Correct Domestic Hot Water Distribution System Deficiencies, hereafter referred to as the “Project” at the VA Medical Center (VAMC) in Oklahoma City, Oklahoma. The construction contractor team responsible for the execution of the Project will hereafter be referred to as the “Contractor”. It is the intent of this solicitation to follow the design and specifications attached with the SOW. Verification of all existing site conditions shall be done and reflected in the Contractor’s proposal. Anything overlooked or not included in the proposal required for code compliance should be verified and promptly reported to the COR. Contractor shall remedy at no additional cost to the Government.

SCOPE OF WORK:

The scope of this work entails improvement to the domestic hot water VA Legionella Directive and Latency deficiencies at the Oklahoma VA Medical Facility. Work will follow all Oklahoma VA Infection Control requirements. Coordinate and schedule all water and necessary utility shutoffs with COR.

Demolition:

· All interior partitions, ceilings, flooring including all terrazzo bases necessary to access relevant scope content.

· See plumbing narrative and drawings for extent of plumbing and possible medical gases demolition

· Electrical elements as listed in the drawings (wiring, panels, transformers, switch panels, lighting, outlets, etc.)

· Mechanical units and ductwork necessary to facilitate the domestic water distribution service in its new function, see mechanical narrative and drawings for extent of mechanical demo Architectural:

· Layout will be as shown on the drawings to provide the construction and correction of corresponding domestic water distribution in accordance with construction documents.

· Construction including replacement and repair of all metal framing, insulation, drywall, hollow metal frames, acoustical suspended ceilings, custom casework, fire extinguisher cabinet, signage and related toilet and room or adjacent area accessories affected by work or damage by Contractor.

Interiors:

· Finishes include painting, and full replacement or repair to plastic laminate casework, wall protection, rubber base, solid surface, vinyl composition tile, welded sheet flooring, luxury vinyl tile and porcelain tile affected by work or damage by Contractor.

FF&E: Furnishings and Equipment included in the construction documents is based on VA standards. The list of equipment and furnishes to be provided is listed in the construction documents. The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this project.

1. Building #1, Room SB100:

a. Replace existing building #1 tube style steam to water heat exchanger skid with new tube style steam to water heat exchanger skid (HEX-1). Reconnect to existing piping.

b. Add expansion tanks (ET-1, ET-2) to both HEX-1 and existing laundry heat exchanger skid.

c. Replace existing hot water recirculation pumps with new (P-1, P-2, P-3). Connect to existing piping.

2. Building #1, Room BF155:

a. Replace existing ER wing vertical steam to water heat exchanger with a new vertical steam to water heat exchanger skid (HEX-6). Connect to existing piping.

b. Replace existing hot water recirculation pump with new (P-8). Connect to existing piping.

3. Building #1, Room BF118:

a. Replace existing E and F wing vertical steam to water heat exchangers with new vertical steam to water heat exchanger skids (HEX-2, HEX-3). Connect to existing piping.

b. Replace existing hot water recirculation pumps with new (P-5, P-6, P-7). Connect to existing piping.

c. Replace existing steam condensate pump with new (SP-2). Connect to existing piping.

4. Building #19 (Research), Room GR106:

a. Replace existing Building #19 vertical steam to water heat exchangers with new vertical steam to water heat exchanger skids (HEX-4, HEX-5). Connect to existing piping.

b. Replace existing hot water recirculation pump with new (P-4). Connect to existing piping.

a. Replace exiting steam flash tank and steam pump with new (FT-1, SP-1). Connect to existing piping.

b. Relocate and replace existing hydronic hot water pumps with new (P-10, P-11). Install new piping

c. from existing to new pump locations.

d. Relocate and replace existing chilled water pump with new (P-9). Install new piping from existing to new pump location.

e. Add new Phigenics PWA water monitoring and analytics station (like existing in building #1) to the hot water generation plant as shown on the plans. Contractor to contact and purchase all water monitoring equipment from Phigenics, contact information on plans.

5. Building #1 and building #19, throughout building:

a. Add new thermostatic mixing valve to lavatory, hand sink, lab sink, scrub sink, kitchen sink, eye wash station, hose bibb, etc. throughout the building as shown on plans. All fixtures may not be shown on plans due to volume and lack of access to hospital areas during visits. Replace all water supply stops and supply lines.

b. Add new thermostatic mixing valve and trim to existing showers throughout the building as shown on the plans. All showers may not be shown on plans due to volume and lack of access to hospital areas during visits. Contractor to coordinate access to each shower on a case-by-case basis, whether it’s through the front or back of the shower wall.

c. Replace existing sink/lavatory faucets were shown on plans. Set new faucets to purge branch lines at times deemed feasible by COR and hospital staff. All fixtures may not be shown on plans due to volume and lack of access to hospital areas during visits.

d. Add additional hot water recirculation piping and balancing valves as shown on the plans. Connect to existing piping.

e. Add additional zone/wing shut off valves to existing domestic water piping as shown on plans.

f. Add new Phigenics water monitoring and communication system at points shown on the plans. These new monitoring points are to be added to the existing monitoring report. Real time access to this report is to be given to OKC VA engineer on staff, as well as anyone else requested by the COR. Contractor to contact and purchase all water monitoring equipment from Phigenics, contact information on plans.

Phasing: The areas adjacent to the proposed addition shall be continuously occupied by the OKC VAMC. The Contractor shall implement phasing to ensure that the construction will not impact or impede the VAMC’s mission to care to the Veterans.

The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, NFPA 101, NFPA 70, Lock-out-Tag-out, and Rules of Station.

ADENDUM- Pre-Construction Request for Information (PRFI):

1. There are areas of the hospital that have been updated/remodeled since the issued date on the Contract Documents. Were the changes shown accounted for in the other projects? Please confirm and provide the areas that do not need to be addressed.

Response: 5 East, 7 East, B-mod and 7F will not be a part of the solicitation. We can go over the drawings on a call to further inform you on these areas.

2. Replacing the mixing valves in the showers will require demolition of the tile if there is not access from the backside. If the tile is discontinued and cannot be matched, what is the direction?

Response: The intent on replacing the shower valves was to access from the backside without need for tile demolition.

3. There are multiple foot pedal operated faucets throughout the hospital with the hot and cold stops located at the base of the wall. Will these require to be relocated higher or remain in the existing location? Relocating them will be much more intrusive. Please advise.

Response: Existing stop locations to remain.

4. BF118 - In the basement, there is a 3" Hot water and 4" Cold water shown for us to tie into for a bypass. We were unable to find these lines. Please advise.

Response: Locate nearest minimum 2" DCW/DHW riser serving area outside emergency wing for bypass.

5. There are several locations throughout the building that have mop sinks that are not marked to have their faucets replaced. Should they be changed?

Response: No faucets to be changed out for mop basins or HAC closest unless specifically shown on plans.

6. What is the required flow rate of the branch line balancing valves? Should there be any balancing valves on the main lines?

Response: Minimum branch flow rates to be 0.5 gpm.

7. Overlapping work. There are several locations throughout the building where some of the work listed on these prints has already been done or is updated, i.e., new construction areas, ball type SOVs already installed where new ones are called out. Is the intent to carry on with the scope of the prints or will this need to be assessed as discovered for the duration of the project?

Response: Refer to question 1.

8. There are a few locations where there are existing sinks that are not called out for any changes to be made that don’t seem to have been updated recently or aren’t shown on the prints at all. Do these need to have new faucets/mixing valves added? Some are mop/service sinks.

Response: No faucets to be changed out for mop basins or HAC closest unless specifically shown on plans. BF144C sink is called out for new faucet and mixing valve with keyed note 2 on sheet M201. Sinks/Lav off hallway C4B4 callout out for new faucets and mixing valves with keyed note 1 on sheet M702.

9. On the Dead Leg at this location, should the new shutoff valve for future use be installed in the hallway instead of in the electrical closet? This would leave the dead leg longer than six inches as noted in Note 6 this page but would be a better placement of the valve since the facility plumbers don’t have access to the electrical closet on their own without calling another department to come and open the door, as witnessed during our walk through. Also, it just seems like bad practice to have a water valve in an electrical closet.

Response: There is already existing piping and valves located above the electrical closet. Per the scope, the dead leg must remove back to 6" or less in length. The dead leg is to be removed back above the electrical closet and valved for future.

10. Throughout the facility there are some locations where the shutoff valves installed are Gate type and they’re not called out on the print to add new SOVs, as these are prone to failure with age, if they haven't already, do we need to install new Ball Valves down stream of existing shutoffs? Some of these will probably end up having to be changed out during this project anyway out of necessity to facilitate our work due to valve failure. Would make progress timelier to have this planned for ahead of time.

Response: Yes, install new ball valve’s downstream of existing shutoffs.

11. Non-Keyed note says "Add Re-circulation to Hot Water" but does not have lines drawn to where it is to go to. This is the only one in the whole print set labeled this way and wanted to clarify there wasn't a different intention than the others.

Response: Add new 1/2" DHWR to existing DHW serving sink in 8B101 and connect to new DHWR piping in hallway C8B4 outside room 8B105.

12. In the Northwest corner of south end of the first floor, all the "new hot water return lines" are tying back into the hot water supply in this area. This doesn’t provide a way for there to be constant circulation of the system. which means all the water in this section of piping will eventually cool down into the temperature range where legionella grows, defeating the purpose of the project at large. There are more locations like this throughout the project. Recommend running a new dedicated return line to tie into.

Response: These return lines are intended to tie back the hot water supply mains that are constantly being circulated.

13. 8th Floor North, psych ward. This wing appears to be an anti-ligature wing with all anti ligature fixtures. If the intent is to keep this wing anti ligature, none of the scheduled replacement parts meet an anti-ligature standard. Verify if this is to remain anti ligature or not. If so, we will need a different basis for design for faucets, shower valves, etc.

Response: Yes, A/E to provide different basis of design.

14. There are 16 locations where the under-sink mixing valve is called out that aren't traditional sinks. The faucets are wall mounted mop sink style faucets for floor wash down. Mixing valves for these would need to be piped in above ceiling. Are the mixing valves still required in these locations for this type of faucet?

Response: Install new mixing valve above ceiling at piping serving wall mounted faucets.

15. In Room GR106, the Heat exchangers are too tall for the room with all the other systems there that are to remain. Suggest moving the new heat exchangers to GR100. This would also allow the new pumps to be installed in GR106 instead of GR107, thus leaving the existing storage room intact and available.

Response: A/E advises moving the heat exchangers to storage GR107 instead of GR100 to minimize re-piping length. The new pumps could then be installed in GR106. COR to provide insight as well.

16. In room Bf 155, can we move the Glycol tank in this room to the back end of the mechanical room under the air separator and re pipe it, to help accommodate the larger footprint of the new heat exchanger and piping where the current heat exchanger is sitting.

Response: A/E does not take exception to moving the existing glycol tank to help make room for heat exchanger in BF155.

17. What are the ICRA requirements for this project, primarily associated with #5 on the SOW?

Response: ICRA will vary based on how invasive the work in an area will be. Most will be class II or class III.

18. Phasing - In reference to #5 on the SOW, how many rooms will we be given access to at a particular time?

Response: OKC VAMC will provide as many rooms as the contractor can handle for a standard workday.

19. Details 3 and 4 on M203 show the new equipment (HEX 2, HEX3, P5, P6, P7, S2) to be in the same location of the existing equipment, on the back wall behind the piping, not accessible for maintenance in the future. It is recommended to move the equipment to the front, more accessible for the end user.

Response: A/E does not take exception to installing the heat exchangers in front of the piping for accessibility.

20. There is a steam line and a condensate line that are dead ended above the lobby in front of the elevators on the ground floor. The lines will be cut off during a steam outage we need to do for HEX 2 & 3. Do the deadlines need to be reconnected or can they be completely abandoned and removed?

Response: Leave lines dead and remove to help clean up space.

21. The plumbing fixture schedule shows the specific model number for the shower valve but doesn't say anything about the shower head. Just want to clarify that we are to change out the shower heads and not keep the old ones in place. If we are to replace the old shower heads with new ones, please provide style wanted for regular and anti-ligature.

Response: Shower heads not intended to be replaced, only the shower valve.

22. The eyewash stations in building 19 are all already supplied by the mixing valves for the emergency showers in the same rooms. Was the intent to just add a mixing valve to these lines where it was thought that there wasn't one? Or was the intent to shorten up the piping length and available area for legionella to grow?

Response: Intent was to add a mixing valve where it was thought there wasn't one. If eyewash is already served by tempered water, then another mixing valve is not required.

23. Please provide an equipment schedule identifying the model # and quantity of Phigenics equipment to be installed. Schedule should reference room # and provide a list of water monitoring parameters to be measured at each location. It should identify if the equipment is connected to domestic cold water or hot water. Is sheet E1300, dated 6-15-2020 included in the bid documents?

Response: This sheet indicates to have the information requested.

Period of Performance:

Anticipated length of Construction is 240 days with 1 month for solicitation of construction contractor.

Task Management. Engineering shall identify a Contracting Officer’s Representative (COR). The COR will provide technical assistance and clarification required for the performance of this contract, participate in project meetings, review invoices, and receive deliverables. After contract award, the Contracting Officer will appoint a COR and issue a COR appointment letter stating the authority for the COR. The contractor will receive a copy of the written appointment

Payment Information. The contractor shall provide the following payment information for VA use. It must be an exact match with the information under the contract number in the Contract Registration (not the contractor’s company or individual representative’s registration) as well as with the information under the contractor’s DUNS number in the System Award for Management http://www.SAM.gov. Mismatched information will result in rejected invoice.

a. Company Name – Legal Business Name and DBA (Doing Business As) Name

b. Mailing Address – Contact and Address Information

c. Remittance Address – Remit to Address Information

d. Employer’s Identification Number – Federal Tax ID

e. DUNS (Data Universal Numbering System)

CODES, STANDARDS AND EXECUTIVE ORDERS

VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/).

VA BIM Manual V2.2

VA Handbook 0056, Sustainable Building Program VA Directive 0056, Sustainable Building Program VA Directive 0055, VA Energy and Water Management Program

NFPA 101 Life Safety Code

NFPA National Fire Codes

International Building Code (IBC) and all other International Code Series (IPC, IMC, IECC, IFGC, etc.) when applicable or referenced in VA Design documents/ guides.

Occupational, Safety and Health Administration (OSHA) Standards.

National Electrical Code (NEC)

Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1.

ASME Boiler and Pressure Vessel Code

ASME Code for Pressure Piping

Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13)

Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318)

Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

Energy policy Act of 2007 (EPAct)

DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435.

Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)

Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management.

The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification.

Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1- 2013.

Safety Standard for Refrigeration Systems – ASHRAE Standard 15 – 2016.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Joseph Wingfield, joseph.wingfield@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project to Correct Domestic Hot Water Distribution Systems Deficiencies that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $5,000,000.00 and $10,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email joseph.wingfield@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 2:00 PM MT on June 21, 2023. There will be no public opening of the proposals. Submit proposals to: joseph.wingfield@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Joseph Wingfield 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are…