S04 -Site Visit Meeting Doc.pdf

Pre-Bid Meeting

FOR

Project 623-16-101 Upgrade Chiller Plant

The contractor is to provide all labor, tools, materials, equipment and supervision required to complete the construction of the Project 623-16-101, Upgrade Chiller Plant at the Muskogee VA Medical Center. The major scope of work for the project consists of replacing existing chilled water plant with new chillers, pumps, heat exchanger and cooling towers. The replacement of chillers will require the contractor to rent a temporary cooling tower and pumps and install them for use during the replacement of existing cooling towers. This is to ensure chiller plant is operational to provide minimum required cooling for the campus buildings. Since chiller plant operation is critical to the campus operation, contractor will supply a temporary (rental) air-cooled chiller during certain periods of construction, as required to meet the campus minimum cooling load.

Location: Jack C. Montgomery VA Medical Center

AGENDA:

Introduction of Contract Specialist Robyn Young and COR John Nichols The pre-bid meeting/site walk is not mandatory

QUESTIONS During site visit MUST BE WRITTEN DOWN

Address where to send RFP:

o Electronic submissions to robyn.young2@va.gov Pertinent Dates:

o Questions due September 20, 2021at 2:00 PM CT; any questions submitted after this time will not be reviewed or answered. Please submit to robyn.young2@va.gov.

o We’ll get the answers back to you timely o Proposals due on October 13, 2021 at 2 PM CT via email listed in block 8 of solicitation.

Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.

Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded

Masks are required at all times while on VA property. Entrance screenings will be conducted each day.

Confirmation of construction range is between $5M-$10M.

Please review the Instructions to Offerors. The schedule is very important as far as evaluation and project performance is concerned.

Bid Guarantee & Payment/Performance Bonds: Are required at 20% of bid price of $3,000,000.00 whichever is less.

mailto:robyn.young2@va.gov mailto:robyn.young2@va.gov

Contractor shall begin performance within 10 days after Notice To Proceed (NTP) and complete within 630 days.

Post Award Compliance:

o Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor can submit their weekly certified payrolls with their monthly invoice.