36C25921R0061_1.docx

36C25921R0061

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25921R0061 X 09-08-2021 623-16-101 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO

80111 Robyn Young robyn.young2@va.gov

Robyn Young 307-433-3728 The Contractor shall provide all construction services including, but not limited to, supervision, quality control, civil, structural, architectural, mechanical, electrical, low voltage, plumbing and commissioning required to complete the Upgrade Chiller Plant, project 623-16-101 as per the drawings and specifications at the Jack C. Montgomery VAMC in Muskogee, OK.

The NAICS code is 236220 - Small Business size standard is $39.5 Million.

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service-Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside of this solicitation for information regarding requirements to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verifications Evaluation (CVE) prior to submission of their offer or they will not receive further consideration. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror’s proposal not receiving further consideration. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so. In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be be registered in the SAM database prior to award of a contract or agreement.

A site visit will be held on September 14, 2021 at the Jack C. Montgomery VAMC in Muskogee, OK. Contractors shall meet at 10:00 A.M. Central time(CT) at Building 11. Please see attached site visit map for parking.

All questions in relation to this solicitation must be submitted in writing via e-mail to robyn.young2@va.gov and received no later than September 20, 2021 at 2:00 P.M. CT, to permit adequate time for the Government to reply to inquiries.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes October 7, 2021 at 2:00 P.M. CT. Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project. Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

A hard copy bid bond must be received at the address listed in the instructions to offerors prior to the closing date and time. Failure to provide a hard copy bid bond by solicitation close time and date will result in proposal not receiving further consideration.

Construction magnitude is between $5M and $10M.

x x 52.211-10 X 14:00

CDT

10-07-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 STATEMENT OF WORK

Page 1 of

Project #623-16-101 Upgrade Chiller Plant Summary of Scope of Work

Existing System:

The existing central chiller plant at Muskogee VA hospital consists of three water cooled chillers. Two large chillers have equal tonnage capacity, while a third chiller is approximately fifty percent tonnage capacity of the large chillers.

The chilled water distribution system consists of primary and secondary piping arrangement and each chiller utilizing a dedicated primary chilled water pump. The primary loop piping configuration is such that either pump can run either chiller if necessary. The secondary distribution consists of three pumps. There are no tertiary pumps in the buildings.

The main condenser water loop is connected to two big cooling towers. Two towers consist of two cells, each with are sized to meet the load of large chillers and the third tower is single cell construction sized for smaller chiller and has independent condenser water loop.

The chiller plant also includes plate and frame heat exchanger and pump, connected in parallel with the chillers. The controls for the chiller plant are a mix of pneumatic and electric controls.

The existing chiller(s) are high voltage 4160V, fed from the electrical substations within the chiller plant room.

Scope of Work:

The major scope of work for the project consists of replacing existing chilled water plant with new chillers, pumps, heat exchanger and cooling towers. The replacement of chillers will require the contractor to rent a temporary cooling tower and pumps and install them for use during the replacement of existing cooling towers. This is to ensure chiller plant is operational to provide minimum required cooling for the campus buildings. Since chiller plant operation is critical to the campus operation, contractor will supply a temporary (rental) air-cooled chiller during certain periods of construction, as required to meet the campus minimum cooling load. The work in general is as follows:

· Install temporary cooling tower and pumps.

· Install new cooling towers as indicated on the drawings.

· Install chillers and pumps in phases as indicated on the drawings.

· Add to condenser water piping so chillers operating on the main condenser loop.

· Install miscellaneous items like condenser water treatment system, filtration system etc.

· Install plate and frame heat exchanger and pump as indicated on the drawings.

· Install controls in phases as indicated on the drawings.

· Test and balance hydronic system in phases.

· Commissioning of the chiller plant and controls including optimization of chiller plant operation.

Other miscellaneous mechanical work is as follows:

· Replace chiller plant emergency ventilation system as indicated on the drawings.

· Replace ventilation fans as indicated on the drawings.

· Install new controls for the ventilation system as indicated on the drawings.

· Test and balance ventilation system.

· Commissioning of ventilation system and controls.

A permanent piping connection arrangement will be provided outside the chiller room for future temporary chiller connection. The piping will be connected in parallel with primary chilled water loop as indicated on the drawings.

The major electrical scope of work for project is to support mechanical work. The electrical work will be done in phases to ensure operation of the chiller plant and other critical utilities connected to the system. The existing high voltage substations will be renovated as indicated on the drawings to provide power for new medium voltage (460 V) chillers.

Other miscellaneous electrical work is a follow:

· Lighting system in the chiller plant.

· Lighting system in the chiller plant operator room.

· Power for controls and ventilation system.

The architectural and structural work for the project will support chiller plant operations. Major work is as follow:

· Housekeeping pads for the mechanical equipment.

· New roof for chiller plant building.

· Structural steel for the cooling tower.

· Support for temporary chiller and cooling tower.

· New flooring in the chiller plant room.

· New ceiling and wall finishing in the chiller plant operator room.

· Structural support for the exhaust fans as indicated on the drawing.

· Structural support/access platform for existing domestic water heaters.

The fire protection work will be limited to providing sprinkler protection to the cooling tower internal material, as indicated on the drawings.

Phasing Plan:

It is important that chilled water is available during construction. The chiller replacement project will be done in phases. The proposed project phasing plan is indicated on the drawings; however, contractor will be responsible for developing a construction schedule and phasing plan. Construction schedule shall be approved by the CO/COR prior to the start of any work.

Period of Performance:

Period of performance for this contract shall be 630 calendar days after Notice to Proceed.

A.4 BID SCHEDULE

Bid Schedule

The contractor shall furnish all labor, equipment, materials, and supervision to Upgrade the Chiller Plant at the Jack C. Montgomery VAMC, 1011 Honor Heights Dr., Muskogee, OK 74401 The contractor shall provide six (6) prices; Line Item 0001 through Line Item 0006. The contractor shall include prices for all items listed in the pricing schedule and include all costs associated for work in the SOW, if specifically listed in the pricing schedule. Work will be accomplished at the Jack C. Montgomery VAMC, located at 1011 Honor Heights Dr., Muskogee, OK, 74401.

Firm Fixed Price Lump Sum amount

(SEE SOW FOR DETAILS)

Provide all work as described by attached plans, specifications, and Wage Determinations for Veterans Administration project VA Project 623-16-101: Upgrade Chiller Plant project at the Jack C. Montgomery VAMC at Muskogee, OK as described in the attached scope of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 630 calendar days from receipt of notice to proceed.

Alternate 1 Add Pricing Purchase and install temporary Chiller All materials, labor, profit and overhead related to purchase and installation of temporary chiller to remain with VAMC at end of project.

Alternate 2 Deduct Pricing Temporary Chiller Rental and Installation All work in the Base Bid minus any work, labor, profit, and overhead related to the temporary chiller rental and installation.

Alternate 3 Deduct Pricing Reuse Plate and Frame (still needs to be relocated.)

All work in the Base Bid minus any work, labor, profit, and overhead related to the plate and frame

Alternate 4 Deduct Pricing Remove work for Structural mezzanine floor for domestic water heaters equipment access.

All work in the Base Bid minus any work, labor, profit, and overhead related to domestic water heater equipment access

Alternate 5 Deduct Pricing Remove new work for housekeeping pad for (1ea.) cooling tower pump and for (1ea) chiller and delete the demo work for existing houskeeping pads.

All work in the Base Bid minus any work, labor, profit, and overhead related to houskeeping pads.

Alternate 6 Deduct Pricing Flooring, finishes to remain All work in the Base Bid minus any work, labor, profit, and overhead related to the flooring finishes.

A single award will be made on the Base Bid to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government.

Offerors shall provide a lump sum price for the Base Bid and each of the deduct alternates. Line Item 0001 (Base Bid) contains all the work for this project. Each Line Item (Add Alternate and Deduct Alternates) is listed in descending order of importance and adds to or removes a portion of the work. The Base Bid shall be priced inclusive of the work described in the deduct alternates only. Each add alternat and deduct alternate shall have its own price exclusive of the Base Bid price.

The intent is to award Line Item 0001 (Base Bid). However, if the decision is made to alternate add 1, Deduct alternate 2 will be applied. If the bid price exceeds the funds available for Line Item 0001 (Base Bid) and alternate add 1 is being applied, then Line Item 0003 (Alternate 2 Deduct) will be applied. If the bid price exceeds the funds available for Line Item 0003 (Alternate 3 Deduct), then Line Item 0004 (Alternate 3 Deduct) will be applied. If the bid price exceeds the funds available for Line Item 0004 (Alternate 3 Deduct), then Line Item 0005 (Alternate 4 Deduct) will be applied. If the bid price exceeds the funds available for Line Item 0005 (Alternate 4 Deduct), then Line Item 0006 (Alternate 5 Deduct) will be applied. If the bid price exceeds the funds available for Line Item 0006 (Alternate 5 Deduct), then Line Item 0007 (Alternate 6 Deduct) will be applied.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered , verified and visible as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

The solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed. In addition to the general standards of responsibility found at FAR 9.104.1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property. Please allow ample time for screening procedures. A site map and parking diagram are included for parking information.

I.4A SELECTION CRITERIA

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price, technical, and past performance considered. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

Proposals will be evaluated using the following evaluation the following factors:

Factor 1 – Past Performance Factor 2 – Technical Assessment (Progress Schedule) Factor 3 - Price

Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Technical Assessment and Past Performance, when combined, are significantly more important than price.

For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Definitions

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

Factor 2 based on the evaluation of the information provided in the construction schedule, an overall adjectival rating will be assigned. The adjectival ratings are defined below:

Definitions

A strength, weakness, or deficiency used to evaluate offerors’ proposal for each of the non-price factors are as defined below Definitions

Special Standard of Responsibility

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Factor 1-Past Performance Evaluation

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the specifications, drawings, and Statement of Work. The contracting officer shall review relevant performance information on each offeror based on (1) the past efforts provided by the offeror and may obtain (2) data independently from other government and commercial sources. Relevant performance includes performance of efforts in a project that includes replacement of cooling towers and upgrade of chiller plant at an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. A recent project is defined as being completed within five years of the due date of this solicitation. Magnitude of past performance projects needs to be equal or greater to cost range as defined in section I.1B, of this solicitation.

For each project included the offeror should provide completed Past Performance Questionnaires (PPQ) or CPARS in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Robyn Young, robyn.young@va.gov.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror's performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Factor 2-Technical Assessment (Progress Schedule)

(A) Solicitation submittal Requirements

a. The progress schedule will be in a time scaled bar graph format. The horizontal Axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. All schedule Items will show a start date and completion date. The detailed schedule will indicate specific tasks with dates for each step of the process, including the following:

i. Separate Work Elements of the project.

ii. The order of work elements, to include project phasing and number of days for each work element.

iii. Identification of long lead time items. Long lead items such as major equipment, electrical equipment, pre-engineered piping, etc., must be specifically identified. If there are no Long Lead Time Materials, the schedule must state that there are no Long Lead Time Materials.

iv. Schedule shall indicate all elements of the construction timeline, from notice to proceed (in order to establish a common baseline among all offerors, assume NTP date of November 1, 2021 to contract completion, including, but not limited to preconstruction meetings and submittals, mobilization, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, all major work elements by specification division, final inspection, demobilization, and close-out. Use period of performance listed on the solicitation.

b. The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

c. Short Schedules – the offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including all element of construction of the entire project) is indicated in the SOW. Shorter schedules (which must include required Government review times), if obtainable, will receive more favorable scoring.

(B) Basis of Evaluation

a. The basis of evaluation will be adjectival with an outstanding, good, acceptable, marginal or unacceptable rating assigned to the submitted progress schedule. Evaluation will consider the extent to which the offeror demonstrates a clear understanding of the scope and magnitude of the project, including all required elements of construction and project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the scope of work in the RFP. An unacceptable rating will preclude offeror from award.

Factor 3 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $5,000,000.00 and $10,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Past performance information, technical assessment information and price shall be submitted in a proposal responding to this solicitation. Proposals shall be submitted via email to robyn.young2@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, and one attachment for Technical Assessment & Past Performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed below and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 14:00 P.M. Central Time on October 7, 2021. There will be no public opening of the proposals. Submit proposals to: robyn.young2@va.gov.

Submit bid bonds to:

Cheyenne VA Medical Center 442-90C ATTN: Robyn Young 2360 E Pershing Blvd.

Cheyenne WY 82001

Past performance and schedule information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be REGISTERED, VISIBLE, and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be REGISTERED and VERIFIED by CVE, and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offerors. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

All responses to this solicitation must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your proposal, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, offerors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use the term Proposal in the description of the submission.

b. Size: Maximum size of the e-mail message shall not exceed fifteen (15) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents.

Each electronic proposal must include a signed and scanned SF-1442, Solicitation, and Proposal.

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp proposals for the official record of receipt for the submission. The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of proposals is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable proposals.

3. To avoid rejection of a proposal, offerors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail proposal to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Mailing Address:

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— September 14, 2021 10:00 A.M. C.T.

(c) Participants will meet at— Bldg. 11 of Jack C. Montgomery VAMC See attached maps.

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

2.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall—

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester’s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) (JUL 2020) (DEVIATION) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $39.5 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d)…