36C25919R0011-0003001.docx

Power and HVAC in RMR Auditorium Project Number: 554-19-121 Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC)

SCOPE OF WORK

1.0 - OBJECTIVE:

The Department of Veteran’s Affairs has a requirement to install electrical and HVAC infrastructure to the Auditorium Control Room (C1-115C) of the Rocky Mountain Regional VA Medical Center, located at 1700 Wheeling Street, Aurora, CO 80045. The purpose of these additions is to power and cool Audio-Visual equipment. All contracting staff will be required to obtain a badge through VA Police. This process may take up to 2 weeks with 2-3 visits to complete. Badges are required to work on the Rocky Mountain Regional VAMC campus.”

2.0 - STATEMENT OF WORK:

The Audio/Visual (A/V) Control room’ existing 120 V. electrical provisions include circuits 01-NLS9- 47,49,51 for general-purpose receptacles; and 53,55 to power A/V Control-Rack equipment. This equipment requires 3, dedicated, 120V., 20A. circuits to operate. Circuit 47’s double-duplex receptacle (located on east wall) will be converted to a single receptacle. Circuits 53 & 55 (located in a junction box 6’ a.f.f.) shall extend vertically, down the east wall via ¾”, black EMT conduit and terminate to 2, 4 sq. electrical boxes. These will be mounted at 18” a.f.f. to center. A single receptacle shall be installed at each box, making a total of 3 receptacles/ dedicated circuits for A/V control-rack equipment. These circuits are derived from the aforementioned panel in Electric Room CS-111, which is located at column lines 38.5 & B in the Service Level.

A new fan coil unit will be installed to cool this room. Existing ductwork and HVAC piping shall be modified to suit and a condensate-drain installed. Electrical provisions shall be installed for this unit. Additional details are as follows:

Fan Coil Unit (FCU) Install new, two-pipe ‘cooling-only’ fan coil unit (FCU) above existing drop ceiling. Preferred vendor is JCI Enviro-Tec to match existing facility equipment. FCU to meet the following conditions:

· Air Flow Required = 1000 CFM

· Assume entering Air Temperature = 75 °F @ 50% RH

· Leaving Air Temperature Required = 55 °F

· Assume Entering Chilled Water Temperature = 50 °F

FCU Electrical From electric room CS-111 and panel 01-EQHS9, a 3 phase, 15A., 480V. circuit shall extend vertically and horizontally to the new FCU. Conduit shall be ¾” EMT, painted orange and installed per VA specifications.

FCU Controls

Provide BACnet compatible controller. Tie-in to Existing BACnet MS/TP Bus 1B from 1-NAE-2. Use FC Bus Address 26 and Equipment ID 1-FCU-38 new FCU controller. Share existing zone temperature from Air Terminal Unit 1-TU-6. Include integration and graphics programming to existing BAS (JCI Metasys). Model graphical interface after existing FCU’s.

FCU Plumbing Tie-in to existing 2” chilled water lines feeding 1-FCU31 and 1-FCU30 in service level below (See drawing 01.MP.100-D). Size piping for required flow. Match existing chilled water piping material, insulation, supports, and labeling. Chilled water supply piping shall include isolation and balancing valves. Run condensate to nearest drain line.

3.0 – GENERAL

Install required provisions to A/V Control Room (01-01-A33-03) in the Auditorium of the RMR VAMC. All work and services will be in accordance with VA policies, applicable laws, codes, and regulations. A master record of maintenance, testing, and certification will be maintained by the Contractor for submission to the COR upon completion of the work required by this contract.

Contractor and/or Sub-contractors shall attend a pre-bid walkthrough of the work before submitting a bid. The date and time of this walkthrough will be determined by the CO and COR. Contractor and/or subcontractors shall be responsible for making any clarification requests that arise at the pre-bid walkthrough directed to the VAMC’s COR prior to the bidding of the work. VA reserves the right to reject a bid from a contractor who did not attend the pre-bid walkthrough.

The Department of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes a requirement the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training.

Contractor must submit a company Fire, Construction Safety and Health Plan. This plan shall detail fire, construction and health-related safety measures, in addition to listing Training Records for all employees for the previous year. Special attention shall be paid to fall protection requirements such as equipment, monitor duties, monitor training, safety barriers, nets, etc.

The project shall conform to VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. Design is to follow information outlined in the VA Technical Information Library (TIL) (located at http://www.cfm.va.gov/til/dGuide.asp), unless approved in writing by VA.

Contractor shall prepare site for building operations, including any necessary demolition and removal of existing materials and structures. Contractor will furnish all labor and materials to perform all work. Actual dimensions and site conditions will be verified by contractor before start of work.

4.0 - PROJECT MANAGEMENT:

Based on the above list of work items the, general contractor selected must complete, maintain, and submit the following documentation and managerial requirements:

· Development and implementation of a Site-Specific Safety Plan (SSSP) with an emphasis on fall protection. SSSP must be approved by VA Safety prior to commencement of work.

· Maintain site supervision by a competent individual(s) with OSHA-30 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Obtain VA identification PIV badges for all employees.

· Manage job site access and security.

· Implement and maintain required ICRA and ILSM measures.

5.0 - APPLICABLE DOCUMENTS:

Concourse Enlarged Service Level Power Plans 01.ES.410.1 Concourse Level 1 Equipment plan – Area E/F 01.QH.401-D Concourse Level 1 HVAC Plan – Area E/F Concourse Level 1 HVAC Piping Plan – Area E/F Concourse Service Level HVAC Plan – Area E/F Concourse Service Level HVAC Piping Plan – Area E/F Concourse Electrical Schedules 01.ES.802 Concourse Service Level Power Plan – Area E/F VA Specification sections:

00 01 10 Table of Contents 01 00 00 General Requirements 01 33 23 Shop Drawings Product Data Samples 01 35 26 Safety 01 42 19 Reference Standards 01 74 19 Construction Waste Management 26 05 11 Requirements for Electrical Installation 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 24 16 Panelboards 23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 23 05 93 Testing, Adjusting and Balancing for HVAC 23 07 11 HVAC and Boiler Plant Insulation 23 09 23 Direct-Digital Control System for HVAC

6.0 - CODE & REGULATION COMPLIANCE:

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below:

1. NFPA 99-2015 Healthcare Facilities Codes.

1. 29 CFR 1910 Occupational Safety and Health Standards

1. 29 CFR 1926 Occupational Safety and Health Standards

1. ANSI/ASSE Z359

1. NFPA 70 National Electrical Code

1. NFPA 70E Standard for Electrical Safety in the Workplace

7.0 - SUBMITTALS:

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices.

· Site Specific Safety Plan (SSSP)

· SSSP to be submitted to VA Safety staff for review 10 working days after issuance of NTP.

· SSSP to be approved by VA Safety staff prior to start of construction activities.

· Construction Waste Removal Plan

· Site Superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates.

· Manufacturer’s specifications for all materials and equipment planned for installation.

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

· Penetration and or hot works permits as necessary.

· Dimension shop drawings, manufacturer’s details, and As-Built drawings.

· Manufacturer and construction warranties as noted in the specifications.

8.0 - DELIVERABLES:

Contractor shall submit the following:

1. Project Schedule including sequencing and durations.

0. The schedule will be provided to COR ten (10) working days prior to start of the work.

1. Site Specific Safety Plan (SSSP) with an emphasis on fall protection needs to be approved by VA Safety prior to start of work.

1. Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. The site superintendent that meets these requirements must be on-site anytime work is being performed.

1. Manufacturer’s specifications must be met for all materials and procedures involved in Electrical and HVAC installations.

1. Inspection reports and maintenance logs.

1. Parts list with cost valid for a year.

9.0 - RESOURCES:

The Government will not furnish any resources, with the exception of those specified in the preceding paragraph, for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for testing, maintenance, and certification services required under this contract. Contractor shall provide parts list with cost.

10.0 - TECHNICIAN/INSPECTOR QUALIFICATIONS:

The Government reserves the right to accept or reject Contractor’s staff for cause. Documented prior the work, Contractor shall provide technicians throughout the contract qualified to perform work on the Electrical and HVAC systems. The Contractor shall notify the Government within 3 business days if it intends to replace a technician. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up technician available in the event the primary technician is unable to perform his/her duties.

The Contractor will ensure their personnel and subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

11.0 - PERSONNEL ASSIGNMENTS:

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. Timeliness of work shall be between four (4) to five (5) days. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

12.0 - ACCEPTANCE STANDARDS:

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

13.0 - HOURS OF WORK:

All construction activities shall be conducted during normal business hours Monday thru Friday from 7:30am to 4:00pm excluding Federal Holidays and any other day declared a federal holiday by the President of the United States listed below.

Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies.

Upon arrival at the station, the Contractor shall check in with the VA Safety department and Maintenance & Repair Supervisor.

If contract work is delayed due to inclement weather the contractor shall inform the COR of the delay asap and submit an updated schedule.

There is NO SMOKING in any VA building and smoking is only allowed in designated exterior areas.

14.0 MEETINGS:

A kick-off meeting and site walk will be held at a date and time specified by the COR to review project scope, site, and requirements, as well as provide answers to any questions.

Contractor shall begin work within fifteen (15) days of Notice to Proceed (NTP). Contractor shall meet with the COR one (1) month following NTP to provide progress updates, and a closeout meeting at the conclusion of the period of performance to submit final deliverable report.

15.0 - BADGES AND PARKING

If a given contractor’s personnel will be working on-site for less than 5 working days, access to the facility can be attained by contacting the VA police and obtaining temporary access badges. If a contractor will be working on site more than 5 working days, identification badges must be procured by contacting Susan Bird in the ENC Building. All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: background checks, and the wearing of identification (I. D.) badges issued by the RMR VAMC. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

Regarding parking for the employees of a contractor working on-site. Contact with the VA Police shall be made, and parking passes will be issued. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

16.0 KEYS:

Under no circumstances are Contractor personnel to remove VA keys from VA premises. Lost keys shall be replaced by contractor at costs beginning at $250.00/key. Cost to replace lost keys varies based on scope of access provided by keys.

17.0 PERIOD OF PERFORMANCE

The contract shall be effective for a period of seventy-five days (75) effective from issuance of Notice to Proceed (NTP).